Procurement/ Logistic Officer

HealthNet TPO is a Netherlands based not for profit, non-governmental organization founded on the principle that access to affordable quality health care is a basic human right.

In 1992 HealthNet TPO was established by ‘Doctors without Borders’ to bridge the gap between emergency aid and structural development. The organization is now the result of a merger between HealthNet International (HNI) and the Transcultural Psychosocial Organization (TPO). HNI has knowledge and experience in reinforcing healthcare systems and prevention, diagnosis and treatment of transmissible diseases. TPO is an expert in the field of psychosocial and mental health care for survivors of war and natural disasters.  HealthNet TPO Afghanistan is managed by a team of qualified Afghans and supported by a team of experts at the HQ of the organization in Holland.

HealthNet TPO Afghanistan is providing Primary Health Care, Mental Health and psychosocial services, fighting malaria and supporting Mother & Child Health Care in terms of providing training for Community Midwifes and to conduct operation research. HealthNet TPO is currently implementing projects in almost 20 provinces of Afghanistan and the major program it implements are HER (Health Emergency Response) projects in three provinces, Nutrition, Mental Health and Psychosocial, Malaria Control program, Tuberculus....... through a community system strengthening approach.

HealthNet TPO has a zero tolerance toward sexual exploitation and abuse and child abuse. HNITPO takes seriously all concerns and complaints about sexual exploitation and abuse and child abuse involving HNITPO employees and Related Personnel.

Job Purpose

The Procurement & Logistics Officer is responsible for supporting day-to-day procurement and logistics activities by processing procurement requests, facilitating purchasing procedures, coordinating delivery of goods and services, maintaining inventory records, and ensuring compliance with organizational procurement policies and operational procedures.

2. Key Responsibilities

A. Procurement Support

• Receive and review procurement requests from departments for completeness and required approvals.
• Prepare requests for quotations (RFQs), bid comparison sheets, purchase orders, and procurement documentation.
• Obtain quotations from suppliers in accordance with procurement procedures.
• Follow up with vendors regarding quotations, purchase orders, and delivery timelines.
• Assist in supplier selection process based on approved procurement procedures.
• Maintain procurement tracking sheet for all purchase requests.

B. Purchasing & Vendor Coordination

• Coordinate purchasing of approved goods and services.
• Communicate with suppliers regarding specifications, pricing, and delivery schedules.
• Verify received goods against purchase orders and approved specifications.
• Follow up with vendors on delayed deliveries and incomplete orders.
• Maintain updated supplier/vendor contact database.

C. Logistics Operations

• Coordinate transportation and delivery of goods to project sites or field offices.
• Support arrangement of shipment, loading, unloading, and dispatch of materials.
• Coordinate movement of supplies between warehouse, office, and field locations.
• Maintain delivery records and goods receiving documentation.

D. Inventory & Asset Management

• Maintain stock register and inventory records for procured items.
• Record incoming and outgoing stock movements accurately.
• Support asset registration and tagging of procured equipment.

E. Documentation & Record Keeping

• Maintain complete procurement files including quotations, approvals, purchase orders, invoices, and delivery notes.
• Ensure procurement documents are properly filed for audit and compliance review.
• Maintain procurement and logistics documentation according to organizational procedures.
• Keep updated records of vendor agreements and procurement transactions.

F. Compliance Support

• Ensure procurement transactions follow internal procurement policy and approval procedures.
• Verify procurement documentation before submitting for payment processing.
• Support compliance with donor procurement requirements when applicable.
• Maintain transparency and fairness during procurement processes.
• Report any procurement irregularities to supervisor.

H. Coordination

• Coordinate with finance team for payment processing of suppliers.
• Coordinate with program departments regarding procurement status updates.
• Follow up with requesting departments for clarification of specifications when required.
• Support operational team in day-to-day logistics activities.

• Bachelor's degree in Business Administration, Economics or related field.
• Procurment/Supply Chain Managment/ Document Managment, Computer and Microft Office Suite.
• Proficinecy in both national languages and working knowledge of English Language. 
• Knowledge of procurement procedures and purchasing processes. 
• Good record keeping and docuementation skills.
• Vendor coordination and communication skills.
• Attention to details and organizational ability.
• Basic inventory and warehouse managment understanding.
• Ability to work under pressure and manage multiple tasks. 

Interested and qualified candidates are requested to send their CVs along with an application letter to recruitment.kabul@hntpo.org

Please ensure to fill out the Health Net TPO application form which is available in http://www.acbar.org/applicationform  

Please ensure to mention the position you are applying for, in the subject line of your E-mail

Incomplete applications or applications received after closing date will not be given consideration