Senior Admin/Logistics Officer

Aga Khan Health Services (AKHS) is one of the most comprehensive private, not‐for‐profit health care systems in the developing world with community health programs in large geographical areas in Central and South Asia, as well as in East Africa.

The Aga Khan Health Services, Afghanistan (AKHS, A) was established in 2003 as part of the Aga Khan Development Network (AKDN). AKHS, A provides health care services mainly on behalf of the government including the Ministry of Public Health’s of Afghanistan’s Basic Package of Health Services (BPHS) and Essential Package of Hospital Services (EPHS). AKHS, A is unique both in scale and scope, delivering critical health services along the continuum of care, from Community Health Workers (CHWs) to ISO certified hospital facilities.

AKHS, A is currently implementing healthcare services in Bamyan, Baghlan, Badakhshan, Kabul and Takhar provinces. The agency’s scope of work includes the provision of primary and secondary healthcare, preventive and curative medical care, Nursing and Midwifery education, Human Resources Development and Hospital Management. As BPHS and EPHS implementer, AKHS, A provides technical support as well as capacity building of health personnel, immunization services, nutrition trainings and the training of Community Health Nurses and Community Health Midwives.

AKHS, A draws on internal and other donor fundings to continue supplementary and complementary support to the national health system. Moreover, AKHS, A has introduced innovations, including, expansions of e-Health services, e-learning initiatives, and cross border arrangements. To promote healthy environment, AKHS, A is also implementing net zero and greenhouse gas emission initiatives.

·       Assist in facility management and regular maintenance of office / guesthouse premises, office equipment, furniture/fixture in coordination with the relevant user departments and contractors/service providers

·       Be responsible and coordinate with regional offices for inventory management as well as physical verification as per inventory policy, and stock counts on regular basis.

·       Maintain Inventory of all facilities at AKHS-A and have a ready report for print and submission at end of each month and quarterly basis

·       Arrange quarterly/semi-annual/annual report of inventory for each donor separately

·       Consolidate the inventory of all AKHS, A facilities at the end of each quarter, semi-annual and yearly, keep record of its soft copy and print a booklet

·       To keep record of all inventories and other activities in a systematic way per the Administration policy.

·       Visit regions and carry out physical inventory verification each quarter, and share the physical verification report of assets twice a year as per the inventory policy

·       Updating inventories as per policy every three months and to provide tag numbers and labelling to the organization’s assets and share the updating inventory lists with all concerns on timely manners, as needed

·       Responsible to compile all the inventory lists of AKHS-A, and to maintain and run a database for all the assets

·       Responsible to keep update the vehicle, generators and motor bikes current status/needs and records in the format.

·       Carry-on the customs clearance of each shipment and coordinate with AKDN-Diplomatic office for further process to Ministry of Foreign Affairs, Ministry of Economy, Customs & Revenue department and all other governmental agencies

·       Review & confirm the Customs Invoices, Packing Lists, Bill of Lading/Airway bills and other related customs documents for customs clearance process

·       Directly deal with Ministry of Economy and Customs & Revenue department as well as Kabul Airport Customs department for any shipment outside the country and process the customs clearance

·       Release of each shipment from Customs & Revenue department as well as Kabul Airport Customs department and have proper record of all customs clearance’s documents in hard and soft

·       Get import permission for any medical or non-medical shipment from the related governmental agencies and keep the record in soft and hard

·       Do the sample check with governmental agencies and get the sample check document of the shipment – if needed, and submit the documents for final process of the customs clearance then release the shipment

·       Carryout the WEBOC and processing of each shipment via the customs department (including user and password via ASYCUDA)

·       Carry on dispatch of medical and non-medical items to the regions and record the waybill with delivery note of each shipment on timely manner

·       Rent vehicles and reserve seats during the road travel of colleagues to the regions for official purposes

·       Assist in guest house management and responsible for accommodation reservation in hotels booking for staff.

·       Support the Admin, logistics staff, Assistants, Storekeeper, Technician, Drivers, Cooks and Cleaners

·       Assist the line supervisor in any other day to day tasks

·       Carry out any other tasks assigned by Head of Administration, logistics & support.

Education: Bachelor’s degree in business administration or related from a reputable university.

Experience: Five years of relevant work experience in managing Administration, logistics & forwarding, Inventory & assets management with reputable NGOs.

Skills: Proven ability in Logistics, Customs Clearance, Maintenance, Transportation and Shipping. A good Computer skill, Ms Office Programs, Access is preferable.

Technical Skills: Related job experience

Other Skills: Fluency in English and Local Language(s)

Personal Characteristics:               

Proven excellent interpersonal skills, honestly, punctuality and commitment, working under pressure and long hours. Flexible team player, innovative and clear understanding of the working context. To be able to travel inside and outside of the country as and when needed.

Qualified applicants who are exactly suitable with the above criteria are requested to send their applications + CVs through this link: https://akhs.odoo.com/jobs/detail/senior-admin-logistic-officer-66

Note: Applications are reviewed on active bases and after receiving sufficient eligible applications we may process the position before closing date. 

Aga Khan Health Service, Afghanistan strives to promote diversity as well as provide an equal employment opportunity to each candidate, regardless of age, color, disability, ethnicity, gender, language, marital status, origin, political affiliation, religion, sex, or social statuses.

Aga khan Health Service- Afghanistan is an equal opportunities employer. Female are encouraged to apply.

AKHS is concerned about the climate and environmental crises we face and is doing everything possible to reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net-zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles. We encourage applicants with previous experience or an interest in this field to app.

(AKHS, A enforces a zero-tolerance stance towards behaviors inconsistent with the goals of AKDN and AKHS, A, encompassing sexual exploitation and abuse, sexual harassment, authority abuse, and discrimination. The organization is committed to stringent child safeguarding principles. Successful candidates are required to align with these standards, undergoing thorough reference and background assessments, which involve validating academic credentials and employment history. Additional information may be requested for a comprehensive background check.)

“AKHS, A is an equal employment opportunity organization, and with the mandate of transparent, open, and fair recruitment process. Any follow up during the recruitment process by the applicant/candidate can disqualify the querier”.