Responsibilities and particular assignmentsمسؤلیت ها و وظایف مشخص
General Responsibilitiesمسؤلیت های عمومی:
- In charge of the facilitation of tests and interviews.
- In charge of leave management of the office and HF Staff.
- In charge HOMERE database & Contract Management
- In charge of file Management.
- In charge of HR follow-up (Training Database & Contract access databases)
Objective 1هدف اول: Recruitment and Hiring.
Activities/Main dutiesفعالیت ها/ وظایف عمده: …………………………………………………………………………
- Coordinating test/interview with hiring managers after receiving the shortlist.
- Call and email the candidates for the written test/interview as per the recruitment manual.
- Coordinate the test/interview venue with Logistics and the security department make sure the list of female candidates/visitors has been shared with ASO at least 1-day advance.
- Organizing the technical tests and conducting the interviews based on need.
- Arrangement of test papers and assigning unique codes to the papers.
- Add technical test scores in the selection tools, double-check them, and share the updated file with the JAL HR team.
- Provide support to other bases of PU-AMI for their test/interviews based on their request.
- Filling in properly all recruitment documents, shortlist, written test, interview, and selection sheet.
-Preparing recruitment files and HR files of selected candidates.
- Review the documents of the selected candidate as per his/her CV and HR checklist of selected candidates.
-Make sure each employee receives a valid job description attached to his/her contract.
-Make sure the selected candidate signed the HR handout/PUI polices including Next of Kin & Proof of Identity form, Self-Declaration form, etc on the first day of the joining.
-Creating an HR file for a new joiner involves collecting, properly organizing and archiving documents as per the checklist
-Prepare the recruitment files as per the checklist
Objective 3هدف سوم: 5. Filing & Archiving.
Activities/Main dutiesفعالیت ها/ وظایف عمده:
- Organizing and scanning the monthly attendance sheets, leave forms, over time forms, night duty plan on monthly bases.
-Scanning of all HR files (HR Personal files and Recruitment files) and archive them in the electronic/external hard disk.
- Properly manage the IN and OUT letters. Keep the record book and a copy of each outgoing letters.
- Keep HR files up to date with any changes to employee status, roles or compliance requirements.
-Shared the scanned data with HR Officer for review and to ensure accuracy, completeness and compliance.
-Regularly back up digital files to prevent data loss and share with HR team.
-Keep and archive copies of the employee’s training certificates.
-Documentation of any disciplinary actions, warnings or performance improvement plans.
Objective 2هدف دوم: Monthly attendance and leave management.
Activities/Main dutiesفعالیت ها/ وظایف عمده:
- Prepare and print the Office staff, HF staff and Mahrams attendance sheets .1-2 days before start of the new month.
- Collect the attendance sheet of the previous month and submit the new attendance sheet as per the checklist.
- Check and review the attendance sheet and leave form, and make sure nothing is missed.
Objective 4هدف چهارم : HOMERE Database.
Activities/Main dutiesفعالیت ها/ وظایف عمده:
-Receive the updated PAR+PER from Coo HR in HOMERE before working for the new month.
-Print the monthly approved payslips from HOMERE for all employees each month.
-Submit the monthly payslips to employees for their signature and file them on monthly basis.
Objective 5هدف چهارم : Cross-Cutting.
Activities/Main dutiesفعالیت ها/ وظایف عمده:
- Follow-up with new joiner probationary period performance appraisal with staff and direct and technical line managers.
-Maintain updated performance appraisal tracking sheet.
-Review the employees’ probationary period and annual performance appraisals and properly archive them in the HR file.
-Prepare monthly On-Call guards salary database and share with HRO for the review and further process.
- Arrange and organize the documents as per the Audit request.
-Submit weekly report to HR Officer.
- Any other relevant tasks that may be assigned by the line manager.
