HR Assistant

About Première Urgence - Aide Médicale Internationale (PU-AMI)

About Première Urgence - Aide Médicale Internationale (PU-AMI) About Première Urgence - Aide Médicale Internationale (PU-AMI)

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

PU-AMI (known globally as Première Urgence Internationale, PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. PU-AMI’s teams are committed to support vulnerable communities and populations, those marginalized, hit by conflict, natural disaster or economic downturns. PU-AMI’s main objective is to contribute to reduction in morbidity and mortality, and provide emergency relief to those in immediate need in order to help them regain their dignity.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Afghan mission is the oldest of PUI missions, with the first medical intervention launched in 1979 just after the Soviet troops crossed the country’s borders. PU-AMI teams currently deliver the integrated health care, combined with nutrition, psychosocial support; water, sanitation and hygiene (wash), as well as trauma services. The organization implements projects mainly in eastern parts of the country, and increasingly in the South-East Region. Since the COVID-19 outbreak in 2020, PU-AMI has also positioned itself as one of the main actors in preparedness and response to the pandemic, implementing health and wash-cantered activities at health facilities and community level in Kabul and beyond.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

Globally, PUI provides assistance to around 6 million people in 23 countries and across 5 continents: Africa, Asia, Middle East, Latin America, and Europe.

 

پی یو ای ام آی که در سطح جهان به نام پی یو آی شناخته میشود یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد.

پی یو ای ام آی پی یو ای ام آی که در سطح جهان به نام  پی یو آی پی یو آی شناخته میشود یک اداره غیردولتی، غیرانتفاعی، غیرسیاسی و غیر مذهبی مدد رسان بین ا لمللی میباشد.

تیم های  پی یو ای ام آی متعهد به حمایت  و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد.  هدف عمده پی یو ای ام آی کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار  انهاییکه در نیاز فوری قرار دارند میباشد.

تیم های   پی یو ای ام آی پی یو ای ام آی متعهد به حمایت  و کمک جوامع و جمعیت های آسیب پذیر به انهاییکه در اإثر منازعات- حوادث طبیعی و رکود اقتصادی منزوی شده اند میباشد.  هدف عمده  پی یو ای ام آی پی یو ای ام آی کمک در کاهش مرگ و میر -کمک عاجل به اعاده و بازیابی حیثیت ووقار  انهاییکه در نیاز فوری قرار دارند میباشد.

 ماموریت افغانستان  قدیمی  ترین مآموریت پی یو آی بوده و  با اولین مداخله در بخش صحی در سال1979  فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد.

ماموریت افغانستان  قدیمی  ترین مآموریت  پی یو آی پی یو آی بوده و  با اولین مداخله در بخش صحی در سال1979  فقط درست بعد از عبور نیروهای شوروی از مرز های کشور آغاز شد.

تیم های پی یو ای ام آی در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه واش و خدمات  تردیدات یا تروما را ارایه میدارد.

تیم های  پی یو ای ام آی پی یو ای ام آی در حال حاضر مراقبت های صحی ادغام یافته همراه با تغذیه حمایت روانی اجتماعی-آب-نظافت و حفظ ا لصحه واش و خدمات  تردیدات یا تروما را ارایه میدارد.

 این اداره عمدتآ پروژه ها را در  بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور  از زمان شیوع  کرونا در  2020  تطبیق مینماید .

این اداره عمدتآ پروژه ها را در  بخش شرقی کشور و بطور فزاینده در مناطق جنوب شرقی کشور  از زمان شیوع  کرونا در  2020  تطبیق مینماید .

پی یو ای ام آی  همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر – اجرای فعالیت های صحی و واش در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است.

پی یو ای ام آی  پی یو ای ام آی  همچنین منحیث بازیگر اصلی در آمادگی و پاسخ به بیماری همه گیر – اجرای فعالیت های صحی و واش در سطح مراکز صحی و جامعه در کابل و فراتر از آن موقعیت خود را تثبیت نموده است.

 در سطح جهان موسسه پی یو آی در 23 مملکت  جهان به  6 میلیون نفر  در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.

در سطح جهان موسسه  پی یو آی پی یو آی در 23 مملکت  جهان به  6 میلیون نفر  در 5 قاره افریقا- آسیا- شرق میانه- امریکای لاتین و اروپا کمک مینماید.

 

General Responsibilitiesمسؤلیت های عمومی:

General Responsibilities General Responsibilities General Responsibilities مسؤلیت های عمومی مسؤلیت های عمومی مسؤلیت های عمومی : : :

- In charge of the facilitation of tests and interviews.

- - In charge of the facilitation of tests and interviews. In charge of the facilitation of tests and interviews.

- In charge of leave management of the office and HF Staff.

- In charge of leave management of the office and HF Staff. - In charge of leave management of the office and HF Staff.

- In charge of making the leave planner quarterly and sharing it with departments.

- In charge of making the leave planner quarterly and sharing it with departments. - In charge of making the leave planner quarterly and sharing it with departments.

- In charge of file Management.

- In charge of file Management. - In charge of file Management.

- In charge of HR follow-up (Training Database & Contract access databases)

- In charge of HR follow-up (Training Database & Contract access databases) - In charge of HR follow-up (Training Database & Contract access databases)

 

 

Objective 1هدف اول: Recruitment and Hiring Process

Objective 1 Objective 1 هدف اول: هدف اول: Recruitment and Hiring Process Recruitment and Hiring Process Recruitment and Hiring Process

Activities/Main dutiesفعالیت ها/ وظایف عمده:

Activities/Main duties Activities/Main duties Activities/Main duties فعالیت ها/ وظایف عمده: فعالیت ها/ وظایف عمده: فعالیت ها/ وظایف عمده:

Create a folder in the Teams for each vacancy, and make sure that the approved JORFs, JVs, and JDs are uploaded properly, and communicate with the Coo HR for internal/external announcements.

Create a folder in the Teams for each vacancy, and make sure that the approved JORFs, JVs, and JDs are uploaded properly, and communicate with the Coo HR for internal/external announcements. Create a folder in the Teams for each vacancy, and make sure that the approved JORFs, JVs, and JDs are uploaded properly, and communicate with the Coo HR for internal/external announcements.

Take a copy of the ACBAR announcement as soon as the position is announced and add it to the Teams folder.

Take a copy of the ACBAR announcement as soon as the position is announced and add it to the Teams folder. Take a copy of the ACBAR announcement as soon as the position is announced and add it to the Teams folder.

Follow up on announcements and coordinate with the coo HR for sharing the selection tools after the closing date.

Follow up on announcements and coordinate with the coo HR for sharing the selection tools after the closing date. Follow up on announcements and coordinate with the coo HR for sharing the selection tools after the closing date.

Prepare the longlist based on the JV and share it with the hiring manager for the shortlisting.

Prepare the longlist based on the JV and share it with the hiring manager for the shortlisting. Prepare the longlist based on the JV and share it with the hiring manager for the shortlisting.

Call and email the candidates 2-3 days prior to the written test and interview.

Call and email the candidates 2-3 days prior to the written test and interview. Call and email the candidates 2-3 days prior to the written test and interview.

Provide feedback to the shortlisted candidates, and coordinate with other bases of the PU-AMI upon candidates' request to attend the test/interview there.

Provide feedback to the shortlisted candidates, and coordinate with other bases of the PU-AMI upon candidates' request to attend the test/interview there. Provide feedback to the shortlisted candidates, and coordinate with other bases of the PU-AMI upon candidates' request to attend the test/interview there.

Prepare the attendance sheet and add unique codes. Share the attendance sheet with other bases if needed.

Prepare the attendance sheet and add unique codes. Share the attendance sheet with other bases if needed. Prepare the attendance sheet and add unique codes. Share the attendance sheet with other bases if needed.

Send an email to the interview panel with the interview evaluation form template and guidelines.

Send an email to the interview panel with the interview evaluation form template and guidelines. Send an email to the interview panel with the interview evaluation form template and guidelines.

Attending the interviews based on need, finalizing interview results, and sharing with the interview panel on the same day.

Attending the interviews based on need, finalizing interview results, and sharing with the interview panel on the same day. Attending the interviews based on need, finalizing interview results, and sharing with the interview panel on the same day.

Ask the selected candidate to submit all needed documents and provide reference check details.

Ask the selected candidate to submit all needed documents and provide reference check details. Ask the selected candidate to submit all needed documents and provide reference check details.

Send the reference check and job offer to the selected candidates.

Send the reference check and job offer to the selected candidates. Send the reference check and job offer to the selected candidates.

Share the information and photo of the new employee with the Coo HR for printing staff ID cards.

Share the information and photo of the new employee with the Coo HR for printing staff ID cards. Share the information and photo of the new employee with the Coo HR for printing staff ID cards.

Send non-selected candidates' emails, and make sure they are recorded in the recruitment file.

Send non-selected candidates' emails, and make sure they are recorded in the recruitment file. Send non-selected candidates' emails, and make sure they are recorded in the recruitment file.

 

 

Objective 2هدف دوم: Attendance and Leave Management.

Objective 2 Objective 2 2 هدف دوم: هدف دوم: هدف دوم: Attendance and Leave Management. Attendance and Leave Management. Attendance and Leave Management.

Activities/Main dutiesفعالیت ها/ وظایف عمده:

Activities/Main duties Activities/Main duties Activities/Main duties فعالیت ها/ وظایف عمده فعالیت ها/ وظایف عمده فعالیت ها/ وظایف عمده : : :

Prepare updated monthly attendance sheets lists as per the ongoing staff in Homere for the office and HF staff, and share with the Finance department, 3 days in advance from the start of the new month.

Prepare updated monthly attendance sheets lists as per the ongoing staff in Homere for the office and HF staff, and share with the Finance department, 3 days in advance from the start of the new month. Prepare updated monthly attendance sheets lists as per the ongoing staff in Homere for the office and HF staff, and share with the Finance department, 3 days in advance from the start of the new month.

Update the list of Mahram attendance sheets and share with the male HRA for printing before the start of the new month.

Update the list of Mahram attendance sheets and share with the male HRA for printing before the start of the new month. Update the list of Mahram attendance sheets and share with the male HRA for printing before the start of the new month.

Check attendance sheets and leave forms for the previous month, to make sure it has been approved by the line manager and HR.

Check attendance sheets and leave forms for the previous month, to make sure it has been approved by the line manager and HR. Check attendance sheets and leave forms for the previous month, to make sure it has been approved by the line manager and HR.

Follow up on staff’s leaves through leave groups and updates from the relevant supervisors.

Follow up on staff’s leaves through leave groups and updates from the relevant supervisors. Follow up on staff’s leaves through leave groups and updates from the relevant supervisors.

Prepare the leave planner of the office and HF staff on a quarterly basis and share with HRO for review.

Prepare the leave planner of the office and HF staff on a quarterly basis and share with HRO for review. Prepare the leave planner of the office and HF staff on a quarterly basis and share with HRO for review.

 

 

Objective 3هدف سوم: 5.              HOMERE database

Objective 3 Objective 3 هدف سوم: 5. هدف سوم: 5.               HOMERE database HOMERE database HOMERE database

Activities/Main dutiesفعالیت ها/ وظایف عمده:

Activities/Main duties Activities/Main duties Activities/Main duties فعالیت ها/ وظایف عمده فعالیت ها/ وظایف عمده فعالیت ها/ وظایف عمده : : :

Receive the updated PAR+PER from the Coo HR in Homere before working for the new month.

Receive the updated PAR+PER from the Coo HR in Homere before working for the new month. Receive the updated PAR+PER from the Coo HR in Homere before working for the new month.

Receive or transfer the staff homere files if applicable after receiving the updated PER+PAR.

Receive or transfer the staff homere files if applicable after receiving the updated PER+PAR. Receive or transfer the staff homere files if applicable after receiving the updated PER+PAR.

Add new employees, update the amendments, new contracts, and renewals in the updated Homere. This includes any changes in employee status, new hires, terminations, or adjustments.

Add new employees, update the amendments, new contracts, and renewals in the updated Homere. This includes any changes in employee status, new hires, terminations, or adjustments. Add new employees, update the amendments, new contracts, and renewals in the updated Homere. This includes any changes in employee status, new hires, terminations, or adjustments.

Encoding all types of leaves for the new month, and adding the previous month's leave that was missed last month in Excel, and importing it in Homere.

Encoding all types of leaves for the new month, and adding the previous month's leave that was missed last month in Excel, and importing it in Homere. Encoding all types of leaves for the new month, and adding the previous month's leave that was missed last month in Excel, and importing it in Homere.

Create the pay slips for all ongoing employees, with the contract for next month.

Create the pay slips for all ongoing employees, with the contract for next month. Create the pay slips for all ongoing employees, with the contract for next month.

Export the payslip variable, encode the variable it and import it into Homere.

Export the payslip variable, encode the variable it and import it into Homere. Export the payslip variable, encode the variable it and import it into Homere.

Create the settlements for all ongoing employees, with no contract for the next month.

Create the settlements for all ongoing employees, with no contract for the next month. Create the settlements for all ongoing employees, with no contract for the next month.

Export the settlement variable, encode the variable it and import it into Homere.

Export the settlement variable, encode the variable it and import it into Homere. Export the settlement variable, encode the variable it and import it into Homere.

Updating the Excel payroll checking tools, from the final data from Homere through load files.

Updating the Excel payroll checking tools, from the final data from Homere through load files. Updating the Excel payroll checking tools, from the final data from Homere through load files.

Share the Update PER and payroll checking tools with HRO for review and further processing.

Share the Update PER and payroll checking tools with HRO for review and further processing. Share the Update PER and payroll checking tools with HRO for review and further processing.

Regular follow-up on staff contract renewal, amendments, notice letters, and exit process.

Regular follow-up on staff contract renewal, amendments, notice letters, and exit process. Regular follow-up on staff contract renewal, amendments, notice letters, and exit process.

 

 

Objective 4هدف چهارم : Cross-Cutting.

Objective 4 Objective 4 هدف چهارم : هدف چهارم : Cross-Cutting. Cross-Cutting. Cross-Cutting.

Activities/Main dutiesفعالیت ها/ وظایف عمده:

Activities/Main duties Activities/Main duties Activities/Main duties فعالیت ها/ وظایف عمده فعالیت ها/ وظایف عمده فعالیت ها/ وظایف عمده : : :

Prepare the monthly screening/statistic report

Prepare the monthly screening/statistic report Prepare the monthly screening/statistic report

Submit a weekly report to the HR officer.

Submit a weekly report to the HR officer. Submit a weekly report to the HR officer.

Share monthly Project staff information with the relevant PO or PM.

Share monthly Project staff information with the relevant PO or PM. Share monthly Project staff information with the relevant PO or PM.

Update the HR dashboard on a monthly basis

Update the HR dashboard on a monthly basis Update the HR dashboard on a monthly basis

Update the Orgogram & Contact list on a monthly basis

Update the Orgogram & Contact list on a monthly basis Update the Orgogram & Contact list on a monthly basis

Prepare the list of staff and other information requested by the internal audit.

Prepare the list of staff and other information requested by the internal audit. Prepare the list of staff and other information requested by the internal audit.

·       Graduated from a recognized university with a degree in BBA or Management Science.

·       ·       ·        Graduated from a recognized university with a degree in BBA or Management Science. Graduated from a recognized university with a degree in BBA or Management Science.

 ·    Minimum of two years of experience in the HR department of an INGO/NGO, in the same or a lower position.

 ·    Minimum of two years of experience in the HR department of an INGO/NGO, in the same or a lower position.  ·    Minimum of two years of experience in the HR department of an INGO/NGO, in the same or a lower position. ·    ·    ·    Minimum of two years of experience in the HR department of an INGO/NGO, in the same or a lower position.

·       Fluency in Pashto, Dari, and English.

·       ·       ·        Fluency in Pashto, Dari, and English. Fluency in Pashto, Dari, and English.

·       Proficient in computer skills.

·       ·       ·        Proficient in computer skills. Proficient in computer skills.

·       Familiarity with the Homere database is an asset.

·       ·       ·        Familiarity with the Homere database is an asset. Familiarity with the Homere database is an asset.

·       Excellent verbal and written communication skills.

·       ·       ·        Excellent verbal and written communication skills. Excellent verbal and written communication skills.

·       Reliable, rigorous, and well-organized.

·       ·       ·        Reliable, rigorous, and well-organized. Reliable, rigorous, and well-organized.

·       Ability to manage priorities, take the initiative, and work independently.

·       ·       ·        Ability to manage priorities, take the initiative, and work independently. Ability to manage priorities, take the initiative, and work independently.

·       Must ensure that confidential information is maintained within the HR department only.

·       ·       ·        Must ensure that confidential information is maintained within the HR department only. Must ensure that confidential information is maintained within the HR department only.

·       Understanding of PSEAH, child safeguarding, and other relevant policies is an asset.

·       ·       ·        Understanding of PSEAH, child safeguarding, and other relevant policies is an asset. Understanding of PSEAH, child safeguarding, and other relevant policies is an asset.

·     Strong management skills in HR practices. 

·     Strong management skills in HR practices.  · · · Strong management skills in HR practices. 

 

General conditions of employment

General conditions of employment General conditions of employment

 

   

PU-AMI requires all staff, at all levels, to uphold the highest standards of professional conduct and to adopt a zero-tolerance approach to breaches of the ethical framework, including sexual exploitation, abuse, and harassment (PSEAH), child safeguarding, fraud, corruption, and other forms of misconduct. You are expected to sign and comply with the Code of Conduct, complete all mandatory training, understand and comply with PU-AMI’s ethical framework and safeguarding policies, and promptly report any concerns or allegations in accordance with the established reporting and referral procedures, including through available safe and confidential complaint mechanisms.

PU-AMI requires all staff, at all levels, to uphold the highest standards of professional conduct and to adopt a zero-tolerance approach to breaches of the ethical framework, including sexual exploitation, abuse, and harassment (PSEAH), child safeguarding, fraud, corruption, and other forms of misconduct. You are expected to sign and comply with the Code of Conduct, complete all mandatory training, understand and comply with PU-AMI’s ethical framework and safeguarding policies, and promptly report any concerns or allegations in accordance with the established reporting and referral procedures, including through available safe and confidential complaint mechanisms. PU-AMI requires all staff, at all levels, to uphold the highest standards of professional conduct and to adopt a zero-tolerance approach to breaches of the ethical framework, including sexual exploitation, abuse, and harassment (PSEAH), child safeguarding, fraud, corruption, and other forms of misconduct. You are expected to sign and comply with the Code of Conduct, complete all mandatory training, understand and comply with PU-AMI’s ethical framework and safeguarding policies, and promptly report any concerns or allegations in accordance with the established reporting and referral procedures, including through available safe and confidential complaint mechanisms. PU-AMI requires all staff, at all levels, to uphold the highest standards of professional conduct and to adopt a zero-tolerance approach to breaches of the ethical framework, including sexual exploitation, abuse, and harassment (PSEAH), child safeguarding, fraud, corruption, and other forms of misconduct. You are expected to sign and comply with the Code of Conduct, complete all mandatory training, understand and comply with PU-AMI’s ethical framework and safeguarding policies, and promptly report any concerns or allegations in accordance with the established reporting and referral procedures, including through available safe and confidential complaint mechanisms.

 

     

All staff share responsibility for maintaining a safe environment for colleagues and beneficiaries and for promoting respectful behaviour, accountability, and the prevention of harm.

All staff share responsibility for maintaining a safe environment for colleagues and beneficiaries and for promoting respectful behaviour, accountability, and the prevention of harm. All staff share responsibility for maintaining a safe environment for colleagues and beneficiaries and for promoting respectful behaviour, accountability, and the prevention of harm. All staff share responsibility for maintaining a safe environment for colleagues and beneficiaries and for promoting respectful behaviour, accountability, and the prevention of harm.

 

Dear candidates,    

Dear candidates,    

To apply for this vacancy, please use the following link provided below:

To apply for this vacancy, please use the following link provided below:

https://forms.office.com/e/RhSvEcicM7

https://forms.office.com/e/RhSvEcicM7 https://forms.office.com/e/RhSvEcicM7 https://forms.office.com/e/RhSvEcicM7

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

While applying, if you face any technical issues, please send only a message to the WhatsApp number below: 0093708265988  

While applying, if you face any technical issues, please send only a message to the WhatsApp number below:  0093708265988 0093708265988

Make sure to press submit at the end of the application.  

Make sure to press submit at the end of the application.  

Please note:  

Please note:  

• You are allowed to apply only before the closing date  
• Only the candidates who meet the mandatory qualifications/requirements will be considered for the long list.  
• A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  
• If you are not invited for a technical test within a month period, please consider that your application was not considered for this vacancy.
• Validated copies of academic certificates/diplomas will be requested only if called for an interview.   

You are allowed to apply only before the closing date  

You are allowed to apply only before the closing date  

Only the candidates who meet the mandatory qualifications/requirements will be considered for the long list.  

Only the candidates who meet the mandatory qualifications/requirements will be considered  for the long list for the long list .  

A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

A maximum of  15 best candidates 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

If you are not invited for a technical test within a month period, please consider that your application was not considered for this vacancy.

If you are not invited for a technical test within a month period, please consider that your application was not considered for this vacancy.

Validated copies of academic certificates/diplomas will be requested only if called for an interview.   

Validated copies of academic certificates/diplomas will be requested  only only if called for an interview.   

Kind regards,     

Kind regards,     

The PU-AMI HR Team

The PU-AMI HR Team