Admin and Finance Assistant

About Medica Afghanistan:

Medica Afghanistan is a national, non-governmental, non-profit, and non-sectarian women’s organization dedicated to supporting Afghan women affected by war and various forms of violence. MA’s mission is to empower vulnerable Afghan women by enhancing access to quality education, healthcare, and economic resources. Through compassionate support, sustainable programs, and community-centered solutions, we aim to foster resilience, improve well-being, and uplift the living standards of women across Afghanistan. Our work is dedicated to nurturing self-sufficiency, advocating for gender equality, and creating a brighter, healthier future for all generations.

Medica Afghanistan was established in Kabul in 2010 and registered the same year with the Ministry of Economy as a self-contained national organization, run by Afghan women for Afghan women. Since its inception, Medica Afghanistan has been committed to supporting women and girls across Afghanistan.

For more than twenty years, our team of health professionals, lawyers and human rights advocates were able to assist thousands of traumatized women and girls through a range of services including psychosocial counselling, legal representation, family mediation, social support, literacy education, and referrals for health care, economic opportunities, and other relevant services as needed. Our services are tailored to the evolving needs and conditions of Afghan families, with a particular focus on women and girls.

Job Description:

The Admin & Finance Assistant supports the effective implementation of financial and administrative operations. The role ensures accurate financial record-keeping using QuickBooks and contributes to efficient office management and compliance with organizational procedures.

Key Responsibilities:

• Record and maintain financial transactions in QuickBooks (mandatory)
• Maintain cashbooks, manage petty cash, process payments, prepare vouchers, and track project expenditures.
• Assist in the preparation of financial reports and budget tracking
• Process payments, invoices, and staff reimbursements in a timely manner
• Responsible for collecting and payment of income tax to the department of Finance monthly and dealing with any tax-related issues.
• Support bank reconciliation and maintain audit-ready documentation
• Maintain organized financial and administrative filing systems
• Organizes the staff filling and archives.
•  Responsible for day-to-day financial transactions record keeping.
• Responsible for collecting and checking all financial vouchers and supporting documents.
• Provide administrative support, including logistics, meeting arrangements, and office coordination
• Ensure compliance with internal policies and procedures

• Bachelor's degree in Finance, Accounting, Economics, Business Administration, or a related field.
• At least 2 years of experience in Administration, Finance, or Accounting.
• Experience working with NGOs/INGOs in a similar role is required.
• Strong proficiency in QuickBooks (required)
• Good working knowledge of MS Office (especially Excel)
• Experience and ability of Afghan Taxation System rules and regulations implementation according to the schedule.
• Ability to critically review and improve financial management and expenditure monitoring systems to increase accountability.
• Fluent in English. Have good command of English language both written and spoken.
• Strong attention to detail and organizational skills
• Good communication and interpersonal skills
• Ability to work independently and as part of a team

Qualified Afghan applicants are encouraged to submit their resumes with a detailed application/ cover letter in one document, including contact number and Email address.

Please note that applications received after the closing date will not be given Consideration. Only those candidates will be called for written test/interview who meets the qualification and requirement for the mentioned position. Please note that only shortlisted applicants will be contacted and called for a written test/Interview.

Qualified applicant can send their CV and interest letter to: admin-finance@medica-afghanistan.org