La Chaîne de l’Espoir (CDE) is an international non-governmental organization founded in 1994.
Its mission is to strengthen health systems to give everyone, especially children, equal chances of survival and development.

CDE operates in 25 countries and implements programs primarily focusing on children, while also supporting mothers and disadvantaged communities through the following areas of intervention:

• Prevention and early screening, particularly within the framework of school health programs
• Medical care and surgery to address the most urgent needs of children and their mothers
• Training and capacity building of local teams through an international network of experts across all medical and surgical specialties
• Construction and equipping of hospital infrastructures adapted to local needs

• TASKS & RESPONSIBILITIES

1. Procurement

• Implement La Chaîne de l’Espoir’s and donor procurement policies and procedures.
• Take responsibility for all procurement activities for projects and the office, ensuring timely delivery and adherence to the principle of value for money
• Collaborate with the HQ procurement department to develop and maintain an international shipping schedule.
• Optimize sourcing (local, regional, or international) by considering price, quality, lead time, and potential security/safety or customs clearance challenges.
• Negotiate with suppliers to secure the most advantageous conditions for the projects and office (including delivery terms, price, Incoterms, payment terms, guarantees, etc.), and draft procurement contracts for legal/HQ validation.
• Develop and update when necessary the procurement plan, aligning with the project work plan.
• Negotiate and follow-upframework agreements, where applicable, to reduce procurement costs.
• Ensure eligibility of procurement files and maintain proper archiving procedures (hard and soft copies)
• Train administrative, project, and logistics teams on procurement procedures and best practices.
• Maintain and update the procurement and supplier database, and liaise with other NGOs to expand knowledge of market trends and dynamics.

Ensure all procurement activities respect CDE policies, including supplier compliance with CDE’s Code of Conduct.

2. Fleet Management

• Centralize the weekly movement request from other department, and produce the weekly vehicle planning.
• Implement and enforce La Chaîne de l’Espoir’s fleet management procedures, including ensuring vehicle safety, regular maintenance, and fuel consumption tracking. Ensure that all vehicles comply with local regulations and organizational standards.
• Ensure drivers are respecting road safety proper driving practices
• Oversee and manage fleet-related costs, including vehicle or truck rentals, fuel expenses, and insurance contracts, ensuring cost-effectiveness and budget compliance.
• Coordinate closely with the Head of Mission to track vehicle movements, ensuring that logistical operations are aligned with the needs of the mission and in compliance with local laws and regulations.
• Engage with local authorities and security bodies in Afghanistan to ensure smooth and secure vehicle operations within operational areas.
• Prioritize safety in fleet management by addressing key concerns related to vehicle use, such as authorizing personnel to drive, ensuring safety equipment is available and used, and adapting to exceptional circumstances (e.g., security risks or road conditions). Maintain a strong focus on mitigating risks associated with fleet operations.

3. Equipment and Asset Management

• Take responsibility for the proper management of all project and office equipment, including inventory control, preventive and corrective maintenance, and allocation tracking.
• Ensure the implementation of La Chaîne de l’Espoir’s & donor equipment management procedures, from purchase to final donation, transfer or asset exit.
• Provide technical recommendations for equipment selection based on project needs.
• Oversee the monitoring of equipment usage, establish utilization procedures, and train staff on proper equipment handling.
• Ensure that responsibility sheet are filled and signed
• Track the condition, location, and ownership of equipment through regular updates to monitoring tools (property list) and maintain physical inventories.
• Supervise the installation of equipment, ensuring it operates efficiently and is properly maintained, while ensuring timely repairs are conducted as needed.
• Develop and monitor an equipment maintenance plan to ensure the longevity and functionality of all assets.

4. Premises Management

• Conduct periodic inspections of offices and guesthouses and organize relocations when required.
• Carry out or coordinate basic maintenance to ensure premises remain safe and functional.
• Ensure the proper functioning of all building fixtures and coordinate with service providers for repairs.
• Under the supervision of the Head of support services, ensure all safety equipment is available, functional, and serviced as required.

5. Information Technology (IT)

• Implement data backup and protection procedures for all CDE IT systems.
• Ensure the correct use and regular maintenance of IT equipment.
• Provide first-line IT support to staff and liaise with external service providers or HQ when necessary.

6. Warehouse and Stock Management

• Ensure the effective management and monitoring of the mission’s stock in accordance with La Chaîne de l’Espoir’s procedures, tools, and local laws.
• Take responsibility for the efficient management of office and project stocks, including tracking inventory movements (In/Out), ensuring proper storage conditions, maintaining security, and preventing stock shortages.
• Ensure that all document transfers and movements are properly referenced and recorded. Review and verify stock reports on a monthly basis.
• Ensure the implementation of stock management procedures in line with La Chaîne de l’Espoir’s or donor guidelines..

7. Freight and transportation

• Manage all the inland transportation (technical organization, loading/unloading, document management, security)
• Plan and supervise the shipment and delivery of materials up to their final destination
• Coordinate with the logistics department at headquarters for the shipment of merchandise coming from abroad and supervises the potential process involved with clearing customs

8. Internal Control, compliance and Audits

• Archive procurement files (both hard and soft copies) in compliance with donor and CDE requirements.
• In close coordination with the Support coordinator Liaise with HQ’s Institutional Funding Manager to prepare mandatory reporting to donor, and audits on procurement and logistics.
• In close coordination with the Support Coordinator, liaise with HQ’s Head of Internal Audit and Logistics Referent for ad-hoc audit on logistics and procurement procedures.
• Send the database of suppliers and leasers for screening on a monthly basis.

9. HR management and supervision

• Manage human resources for logistics agents, assistants, drivers, guards and cooks by planning the monthly schedule and team rotations
• Supervise and monitor leave, organise and ensure that all departmental performance reviews are carried out on time
• Organise regular departmental information meetings to relay important information, particularly on HR and financial matters
• Participate in the drafting and/or revision of job descriptions and participate in the recruitment of new staff members in collaboration with the project management team.
• Ensure that new staff members are welcomed and informed of their roles and responsibilities.
• Assess training needs in coordination with the project management team and the human resources department.
• Ensure compliance with LCE rules and policies and inform the Head of Mission of any breaches of rules and procedures.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs. 

• SKILLS AND EXPERIENCE REQUIREMENTS

Qualifications

University degree in logistics, supply chain management, business administration, or a related field

Experience

Minimum 4 years of professional experience in logistics, including at least 2 years in a similar position with an INGO

Language

Fluency in Dari and Pashto (spoken and written).

Professional working proficiency in English (spoken and written) required.

General skills

• Strong commitment to humanitarian principles, protection mainstreaming, PSEA and CDE’s Code of Conduct.
• Excellent organizational, planning and reporting skills with strong attention to detail.
• Ability to manage multiple priorities under pressure.
• Strong interpersonal and communication skills.
• Capacity to work independently and collaboratively in a multicultural environment.
• Knowledge of local markets, suppliers and service providers in Afghanistan.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Flexibility, adaptability and problem-solving mindset.

Submission Guideline:

Only those interested qualified candidates who meet essential job requirements should submit their CVs and cover letters online to afg.recruitment@chainedelespoir.org

Please indicate your name in the title of your email plus vacancy number (Log/M-2026-02)

Only short-listed candidates will be invited for a written test and interview