Purchase Officer (Re Announced)

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JOB SUMMARY:

Responsible for ensuring that Purchase Orders are raised and approved, goods and services are received, and orders are receipted in a complete, accurate and timely manner. The Purchasing Officer is expected to liaise with suppliers across the business to align the purchasing process at overall business strategy.

MAINDUTIES AND JOB RESPONSIBILITIES:

• Responsible for strong contract negotiation skills and able to identify areas for cost savings across various deals. Overall, they must be able to negotiate to ensure the five “rights” of procurement: The right product, price, location, quantity, and quality.
• A purchaser or buyer is responsible for purchasing products, materials, and services for their organization. These can include office supplies, retail products, or manufacturing equipment. Job duties include assessing the market, evaluating pricing and availability, ordering new products, and keeping accurate records.
• A purchase order specifies items, quantities, prices, and credit terms for a purchase from the vendor. A PO becomes a legally binding contract when a vendor accepts the purchase order.
• Manage filing system (supplier contracts, quotations, invoices etc.)
• Responsible for daily purchase items or goods.
• Assist with procurement processes making sure that all steps and supporting documents are done.
• Establish and communicate supplier lead times, optimum packaging, shipping parameters and any other purchasing parameters necessary to the P&F team members.
• Support materials department in working with suppliers to effectively resolve delivery issues in a timely manner as necessary.
• Responsible for market survey.
• Responsible for preparing requests, PR, RFQ, service contract etc.
• Assisted purchasing staff with PO and other purchasing issues plus office administrative responsibilities.
• Procure office supplies and other items monthly or when needed.
• Receipt and evaluate the service request form and advise/assist the requester in case of deficit.
• Make sure on time bid opening with colleagues to keep four eyes principle in place.
• Provide best service to customer in terms of quality, time and cost efficiency &maintain update procurement tracking sheet.

QUALIFICATIONS:

• Bachelor’s Degree in Business Administration (BBA)
• Approximately three (3) years of relevant work experience
• Fluent in reading, writing, and speaking of (Dari, Pashto and English)
• Strong computer skills with proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Hard-working, honest, and highly committed to professional responsibilities
• Ability to work independently and as part of a team
• Strong organizational and communication skills

Please submit your CV along with cover letter, with three references of your previous job email. Also, must include the job title & Vacancy Number in the subject line (Purchase Officer VN# KGH-0016) of your email in response to this job announcement, otherwise your application is not considered for the role..

Note: Only short-listed candidates whose applications conform to the criteria above will be contacted for an interview.