About Tashabos Educational Organization (TEO)

Established in December 2010, the Tashabos Education Organization (TEO) is a Kabul-based, Afghan-led nonprofit and nongovernmental organization dedicated to empowering youth and women through education, entrepreneurship, and civic engagement. Officially registered with the Ministry of Economy, TEO equips high school students—particularly those in Grades 10–12—with practical knowledge and skills in entrepreneurship, market economics, leadership, responsible citizenship, and good governance.

TEO evolved from a successful initiative of the Center for International Private Enterprise and has received support from the National Endowment for Democracy. The organization operates across Kabul, Nangarhar, Parwan, and Bamyan provinces, working in close coordination with national institutions including the Ministry of Education, the former Ministry of Women's Affairs, the Ministry of Industry and Commerce, the Afghanistan Women Chamber of Commerce and Industries, and the Afghanistan Chamber of Commerce and Industries.

Certified by the Afghanistan Institute for Civil Society and a member of the Agency Coordinating Body for Afghan Relief and Development, TEO demonstrates strong governance and institutional sustainability. Through its flagship Tashabos entrepreneurship program and complementary initiatives in education, teacher training, research, and youth and women’s empowerment, TEO has supported thousands of Afghan youth—especially girls—in developing entrepreneurial mindsets, self-reliance, and leadership skills. By fostering innovation, ethical business practices, and civic responsibility, TEO contributes to sustainable development and socio-economic resilience in Afghanistan.

Job Purpose

The Admin, HR & Finance Officer is responsible for ensuring sound financial management, transparent HR administration, and effective office operations in Sar-e-Pul Province.

The position ensures compliance with:

• TEO internal policies and procedures
• Donor regulations (including GPE compliance requirements)
• Afghan Labor Law and tax regulations
• Ministry of Finance (MoF) and Ministry of Economy reporting requirements
• Any other task given by the supervisor.

The role contributes to accountability, value for money, internal controls, audit readiness, and safeguarding compliance within project implementation.

Key Responsibilities

A. Finance & Compliance

• Maintain accurate financial records (cashbook, bankbook, vouchers, ledgers) in both hard and soft copy.
• Record all transactions in QuickBooks in a timely and accurate manner.
• Process payments (staff salaries, vendors, advances, per diems) ensuring proper approvals and complete documentation.
• Conduct monthly bank and petty cash reconciliations.
• Monitor budget utilization and ensure proper coding of expenditures against approved budget lines.
• Support preparation of donor financial reports and internal monthly reports.
• Deduct and remit payroll, vendor, and rental taxes in compliance with Afghan tax law.
• Maintain organized financial filing systems and ensure documents are audit-ready.
• Support internal and external audits by preparing required documentation.
• Manage secure online banking transactions and coordinate with banks when required.

B. Human Resources Management

Recruitment & Staffing

• Manage transparent and merit-based recruitment processes.
• Prepare employment contracts, amendments, and onboarding documentation.
• Conduct reference checks and ensure documentation completeness.

Personnel Administration

• Maintain updated personnel files (hard and soft copies).
• Manage attendance, leave tracking, and timesheets.
• Support monthly payroll preparation.
• Maintain HR database and staff tracking systems.

Performance Management

• Support performance appraisal processes.
• Track probation reviews and contract renewals.
• Coordinate staff capacity-building initiatives where required.

Compliance & Safeguarding

• Ensure compliance with Afghan Labor Law and donor HR requirements.
• Support implementation of Code of Conduct, Anti-Fraud, Safeguarding, PSEA, and Anti-Harassment policies.
• Maintain confidentiality of personnel and financial information.
• Support safeguarding reporting and documentation requirements in coordination with program teams.

C. Administration & Office Operations

• Ensure proper asset management and inventory tracking.
• Support procurement documentation in compliance with internal and donor procedures.
• Maintain organized office filing systems.
• Ensure administrative support for field teams as required.

Technical Skills

• Strong knowledge of accounting principles.
• Proficiency in QuickBooks.
• Strong Excel skills.
• Experience with online banking systems.
• Strong documentation and reporting skills.

Languages

• Fluency in English.
• Proficiency in Dari and/or Pashto.

Core Competencies

• High level of integrity and confidentiality.
• Strong organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to work under pressure and meet deadlines.
• Strong interpersonal and communication skills.
• Commitment to accountability and compliance standards.

 Safeguarding & Code of Conduct

TEO maintains zero tolerance for:

• Fraud and corruption
• Child abuse and exploitation
• Sexual exploitation and abuse (SEA)
• Harassment and discrimination

All staff must sign and adhere to:

• TEO Code of Conduct
• Anti-Fraud and Corruption Policy
• Child Safeguarding and Protection Policy

Application Process

Interested candidates should submit:

• Updated CV
• Motivation Letter
• Contact details of three professional references

Subject line must clearly state: Admin HR & Finance Officer – Sar-e-Pul

Only shortlisted candidates will be contacted. If you do not receive a response within one week after the closing date, please consider your application unsuccessful.