ARWEO is a nonprofit organization with a visionary focus on the rehabilitation and protection of vulnerable communities in Afghanistan. ARWEO has a strategic goal of assisting the lifesaving and immediate needs of the marginalized population including IDPs, refugees, and host communities in eastern, central, northern and central highlands regions. ARWEO has a history of 21 years implemented 86 projects with 65% of projects in Shelter, education, protection, food security, nutrition, and livelihoods. ARWEO is dedicated to transforming the lives of marginalized children including boys and girls, particularly those with immediate education, protection, and humanitarian needs, and those belonging to IDP, refugee, and host communities in the affected provinces of Afghanistan.

Summary:

Admin Officer is responsible for providing comprehensive administrative and operational support., maintains smooth office operations, and manages key administrative functions. also supports engagement with governmental and non-governmental organizations while maintaining a high level of professionalism and confidentiality.

Key Responsibilities

• Communication with governmental and non- governmental organizations.
• Act as a liaison between the regional office and central administration.
• Assigns jobs and duties to office staff as needed.
• Monitors office operations.
• Manage and maintain office facilities, ensuring cleanliness, health, and safety protocols are in place.
• Tracks office supply inventory and approves supply orders.
• Assists in the preparation of department budgets and expenses.
• Manage scheduling of meetings, conferences, and events.
• Assists office staff in maintaining files and databases.
• Typing letters.
• Managing diaries.
• Booking travel.
• Maintaining office equipment.
• Answering the phone and providing switchboard cover.
• Looking after visitors.
• Maintain confidentiality of sensitive information.
• Booking travel.

Qualifications

• Bachelor’s degree in Administration, BBA, or Related field.
• At least 5 years of experience in an administrative or office management role.
• 2 years of experience in letter writing and report writing in Dari, Pashto and English.
• Excellent communication and interpersonal skills, capable of influencing stakeholders at all levels.
• Ability to anticipate risks, make data-driven decisions, and maintain focus under pressure.

Skills and Competencies

• Strong organizational, coordination, and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work effectively with internal and external stakeholders.
• Proficiency in office software and administrative tools.
• High attention to detail and accuracy.
• Strong sense of integrity, professionalism, and confidentiality.
• Ability to work under pressure, independently, and with limited supervision.
• Flexible, creative and a sense of humors.
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal

Protection From Sexual Exploitation and Abuse (PSEA) Commitment:

ARWEO has a zero-tolerance policy towards sexual exploitation and abuse. All employees are expected to comply with our PSEA policy. This includes:

• Undergoing PSEA training
• Signing a self-declaration form
• Participating in reference checks that include questions on PSEA
• Reporting any suspected cases of sexual exploitation and abuse

Safeguarding:

• Uphold and promote ARWEOI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
• Consistent with ARWEO’s safeguarding and protection policies, ensure all people who come into contact with ARWEO are as safe as possible.

Interested candidates should submit their CV and a cover letter without educational documents to HR@arweo.org.af

Note: Applications without mentioning the Position Title & Vacancy Number in the subject line of the email will NOT be considered.

Females are highly encouraged to apply

"The Admin Officer will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"