INTERSOS is an International non-profit humanitarian aid organization that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crisis situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essential goods. It maintains a flexible operating structure.

In coordination with the SMT, MEAL, Program/ Project Managers and Technical Coordinators, timely support the design and development of new project proposals, high-quality reporting and regular grants' management activities in line with INTERSOS program goals, objectives and indicators and respecting donors' requirements.

Reporting to:

Hierarchical: Head of Program

Functional: Regional Grants and Reporting Officer

Tasks

Project design and development

• Support the Head of Programme on the drafting and updating of the donors mapping and donor’s strategy
• Support the Go No Go process through the analysis of donors call for proposals and its relevant elements
• In coordination with the SMT, Program Managers and Project Managers, support the design and development of new project proposals, ensuring that those are structured according to INTERSOS program goals and objectives and in line with donors’ template and requirements
• Regularly update mission Master Planning ensuring internal and external deadlines are respected and promptly communicated to relevant colleagues
• Regularly and/or ad hoc liaise with the Regional Office, specifically with the Regional Grant and Reporting Officer, to ensure project design meet donor’s guidelines and submission process respect the defined work-flow
• Under Head of Programme guidance, lead the internal coordination of the proposal writing process promoting clear division of roles, responsibilities, engagement of relevant departments and time frame
• Ensure the matching and consistency of the information and budget figures across proposals documents, including financial components
• Ensure final documents package prior to submission is complete, consistent and compliant to donor rules
• Promptly flag any challenge or delays to relevant colleagues at mission and regional level

Quality Reporting

• Under the supervision of the Head of Programme, promote periodic revision and harmonisation of templates and formats used for the monitoring, follow up and reporting of activities in coordination with program / project managers and technical coordinators
• Liaise with HQ Grant Unit and Regional Office to receive and keep abreast of donors’ templates and guidelines
• Regularly update mission Master Planning (Reporting Tracker) ensuring internal and external deadlines are followed as per Grant Agreements and promptly communicated to relevant colleagues at mission and regional level
• Under the supervision of the Head of Programme and in coordination with the Regional Office and HQ Grants and Compliance Unit, ensure the compilation, review and submission of timely, compliant and consistent reports in line with INTERSOS and donors’ requirements
• Ensure the matching and consistency of the information and budget figures across reporting documents (including program, finance and logistics components)
• Ensure correct storage of Reports and related annexes on INTERSOS Management Platform (IMP)

Grants Implementation Management

• Under the supervision of the Head of Programme and in coordination with the Program Managers prepare and conduct project kick-off (KO) meetings playing an active role within the revision of partner capacity assessments and grant agreements
• Promote, with the support of the Regional Grant and Reporting Officer, information sessions (also integrated in projects KO) on main donor guidelines, involving all the relevant departments (Program, MEAL, Finance, Logistics, HR and HQ Grants and Compliance Unit.)
• Support to field monitoring of performance indicators, conducting compliance spot checks on ongoing projects and programs partners (e.g. local partners)
• Conduct a periodical review of projects’ documentation ensuring the correct uploading and archiving on mission drive and on IMP.
• Support Head of Programme in the organisation and implementation of project review meetings and project closure meetings
• Ensure projects' amendment requests (where needed) are in line with donors procedures and regulations
• Support the analysis of data and the visualisation of program outputs for monitoring and reporting purposes through Google Data Studio and/ or other recommended tools, and report any deviation in terms of achievements/trends to the Head of Programme
• Ensure the Mission Communication Plan is updated regularly and support the Head of Programme and Head of Mission in drafting external products and liaising with HQ Communication Department

Education

• BA in International Affairs, Development, International Political Economy or other relevant field

Professional experience

• Minimum 3 year’s relevant work experience in program departments in the humanitarian sector

Professional requirements

• Strong knowledge of grants management, including experience with institutional donors (ECHO, EU, BMGF, OCHA, UNHCR, UNICEF, AICS, etc.) and understanding of their requirements and compliance
• Proven ability to lead proposal development processes from concept to submission
• Experience in building the capacity of staff in reporting and donor compliance
• Capacity to analyze data to inform reporting and new programming
• Understanding and exposure to Project Cycle Management skills and capacity to plan and organize work activities
• Excellent communication and writing skills

• Essential computer literacy (Word, Excel, internet)

Personal requirements

• People management and development
• Capacity to work in teams with different backgrounds and expertise
• Capacity to work under pressure
• Result-oriented and attention to the details
• Understanding of humanitarian operations principles, standards and best practices
• Commitment to INTERSOS principles

Languages 

• English fluency is required; Local and Italian language is considered an asset.

Respected Applicants, please visit the link below and fill in the required information.

https://forms.gle/E8AcE95ZXX3QChcU8

Please note that only shortlisted applicants will be contacted and called for a test/Interview.

Qualified People with Physical Disabilities and Female candidates are highly encouraged to apply.