Project Manager

Created in 1993, Acted is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, Acted implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

Acted goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, Acted puts local territories at the center and provides tailored support to local needs.

Acted Afghanistan:

Acted is working in 16 provinces in Afghanistan around the country. These provinces are affected by natural and man-made disasters. Acted provides relief and emergency assistance to vulnerable populations affected by displacements, conflicts, or natural disasters, in the fields of agriculture, shelter, wash, and food security.

Job Purpose:

Acted's Project Manager will be responsible for overseeing the implementation of all activities planned under Acted’s Sustained Rural Development Program (SRDP) Phase IV Extension, across the four provinces of intervention (Faryab, Jawzjan, Balkh, Samangan). While also preparing for the proposal for the next phase of the SRDP program.

The SRDP IV’soverall objective is to contribute to sustainable and inclusive rural development of Faryab, Jawzjan, Balkh and Samangan provinces.

Duties & Responsibilities:

Project cycle management:

• Work under direct leading of Northwest Area Coordinator responsible for the entire field management and implementation of the SRDP V– with support of 3 program supervisors and in coordination with Team Leads in Faryab, Jawzjan, Balkh and Samangan provinces.
• Support IMPACT/AGORA unit on planning, reviewing and implementation of any activities related to Manteqa approach in SRDP program.
• Assist Acted senior program management in managing project finances – updating of program forecast BFU, budget lines expenses, logistics – review procurement plan, develop BoQs for all program procurement, support logs on procurement process, administration – YDCs, VTCs, sub-bases and site-camps set up, and provide any necessity, human resources – develop ToRs, organigramme, staff recruitment, PAs review, and security – review staff movements and security advisory through SAM/Cs and Acted security department.
• Follow project activities implementation and planning the various stages of project implementation; guide the implementation of the project and the methods of follow-up.
• Manage and supervise project activities following the set objectives, indicators, and outputs; under 4 main results which are; Improved participatory and resource-based local development planning using resource-based area approach; Improved government basic service delivery; Improved youth and women’s education and employability; Increased agricultural productivity and vulnerable households’ income.
• Guide and direct program staff; supervisors, team leaders, officers, enumerators, outreach workers, and incentive teachers for ongoing activities within the project.
• Maintain and arrange hard copy and soft copy of filling system for general project documents records and means of verification for Aacted that uses set dataset and to make them with databases and analysis.
• Liaise with all internal and external counterparts of the project; assess the activities undertaken and ensure efficient use of resources and ensure highly engagement of local communities, stakeholders and authorities for project activities implementation.
• Lead project supervisors and team leaders in preparing and compiling of quarter reports for 4 provincial governor offices, line departments in provincial level and ministries in Kabul – for MoE, MoEC, MoWA, MoEW, MoIC, MAIL. Manage and accompany ministries delegation and authorities for the program reviews and field visits.
• Working closely with Acted PDD on preparing of project reports for NMoFA and updating PMF, BFU, trucking field implementation action plan on monthly basis.
• Assisting Acted Appraisal, Monitoring and Evaluation Unit (AMEU) in regular monitoring, of the ongoing project activities, CRM cases feedback, the AME frame-work review, and support any program assessment.
• Working on project activities visibilities and develop brochures, banners, stands, signboards following NoMFA and Acted communication and visibility policy.
• Work with project field team and develop case studies and or success stories on various implementation part of main activities and for well and successful completion of activities and ensure all set measures for activities sustainability and hand over of project resources be fully covering by local authorities and communities in Faryab, Jawzjan, Balkh and Samangan.

Team Management

• Lead the recruitment and training of program team members in collaboration with the program supervisors, the HR department and provincial coordination.
• Assist team members with information, tools and resources to improve performance and reach objectives (e.g. manuals, guidelines, checklists, etc.).
• Ensure staff has proper weekly, monthly, quarterly and annual plan for project implementation
• Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on one and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Participate actively in weekly area or base meetings, workshops, seminars and conferences organised by Acted.
• Contribute to the creation of reports, ensuring the quality and accuracy of technical information provided. Provide regular updates on project implementation and also relevant technical data, in particular through updated  monthly reports and weekly updates; Prepare timely reports according to the requirements of the donor, and internal deadlines of the Project Development Department.
   

External representation

• Communicate effectively to ensure overall project targets and donor requirements are met.
• Participate in technical and sectorial meetings to ensure visibility amongst local authorities, exchange of information, communication with the line departments.
• Close communication with the national & local authorities and other NGOs focal points, and support to all provincial teams in their cooperation with line departments.
• The PM is expected to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of Acted’s mandate, ethics, values and standpoint regarding other actors.

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Standard PSEAH blurbs for job advertisement:

Acted has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH) and strives to recruit those who share our values. 

All candidates will be subject to a pre-employment check that includes satisfactory references, screening, and criminal checks in line with legal requirements. 

All candidates who have been offered a position will sign and respect Acted’s Code of Conduct and related policies as part of their work contract. All staff are expected to abide by the standards of behavior outlined in those documents. 

Managers will have a special responsibility to foster a safe environment. 

Misconduct can lead to serious disciplinary sanctions.

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• Bachelor or master’s degree in social sciences, Business and Management, or a related field.
• At least 5 years of experience in lead positions in development projects and international funds.
• At least 3 years of experience in a managerial position, with an ability to lead and build the capacity of large project teams.
• Demonstrated ability to work with local authorities and government agencies, as well as community-based organizations and local governance structures
• Knowledge of government line agencies’ mandates and key policies
• Knowledge of the target area’s culture, traditions and sensitiveness
• Experience working with and coordinating with I/NGOs and other stakeholders
• Ability to regularly travel to the project sites for doing field work.
• Demonstrated budget management skills.
• Good critical thinking skills
• Excellent Dari, Pashto and English language skills.
• Proficiency in the use of computer office applications and email.
• Strong leadership skills.
• Strong interpersonal, intercultural and communication skills
• Enthusiasm and commitment to improve governance and basic service delivery in rural communities, and to engage with rural communities, including marginalized segments.
• Ability to write clear, accurate and brief monthly, quarterly and final project reports, and compile associated data

Those who fulfill the above-mentioned criteria should send their updated CVs to the submission below email: afghanistan.jobs@acted.org

Kindly mention the Vacancy number, and position title in the subject line or your application may not be considered) KBL_002/ Project Manager).

Please do not send heavy-sized documents (i.e., Tazkira, Education documents, work certificates)

Only shortlisted candidates will be called for the next stage of recruitment.

No CV will be considered after the closing date.

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Acted is an equal opportunity employer and does not charge a fee at any stage of the recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process.