Created in 1993, Acted is an international non-governmental organization pursuing a dual mandate of emergency response and development interventions in 40 of some of the world’s most vulnerable countries affected by conflicts, disasters, or socio-economic hardship. With a team of 7,000 national staff and 400 international staff, Acted implements 500 projects a year to support more than 20 million beneficiaries, notably in hard-to-reach areas.

Acted goes to the last mile through programs and approaches that look beyond the immediate emergency towards opportunities for longer-term livelihood reconstruction and sustainable development. Guided by the motto “Think Local, Act Global” and its 3Zero –Zero Exclusion, Zero Carbon, and Zero Poverty – strategy, Acted puts local territories at the center and provides tailored support to local needs.

Acted Afghanistan:

Acted is working in 20 provinces in Afghanistan around the country. These provinces are affected by natural and man-made disasters. Acted provides relief and emergency assistance to vulnerable populations affected by displacements, conflicts, or natural disasters, in the fields of agriculture, shelter, wash, and food security.

A. Human Resources Responsibilities

Recruitment & Onboarding

• • Manage the full recruitment cycle: job descriptions, job postings, candidate sourcing, written tests, interviews, and hiring processes.
  • Coordinate new employee onboarding, including contracts, orientation, and training.
  • Update the recruitment tracker biweekly and share with capital office
  • Prepare monthly standby staff list, staff reserve pool, organigram
  • welcomes new staff, introduces Acted values, and outlines key policies.

Employee Relations & Welfare

• • Act as a point of contact for employee concerns and resolve workplace issues with base manager consultation
  • Promote positive employee relations and foster a productive work environment.
  • Support staff welfare, including health and safety, benefits, and leave management.

Contract Management

• • Notify HR country office of end-of-contract dates and upcoming contract renewal one-month notice and inform supervisors accordingly.
  • Check staff monthly time sheets and make sure there are no mistakes before scanning and filling them into Staff files.
  • Follow SRR (Staff Requisition Request) and MEMO with capital HRD and onboarding staff

Payroll Management

• • Prepare and submit the HRIS/ HOMERE reports to Capital HRD by the 20th of each month.
  • Report any and reflect hiring and dismissal plans in HRIS System (HOMERE)

Capacity Building Responsibilities

• • Assess staff training needs through surveys and performance reviews.
  • Organize internal training sessions and workshops for base staff including (CoC, PSEAH)
  • Monitor and evaluate training effectiveness using feedback and KPIs.
  • Promote a culture of continuous learning and maintain training records

Performance Management

• • Administer the performance review process and assist managers with appraisals.
  • Identify staff development needs and support professional growth through training programs with Learning and Development Officer support.

Compensation & Benefits

• • Oversee payroll, maintain employee records, and manage benefits administration.
  • Ensure that salary and benefit policies are competitive and aligned with organizational standards.

Compliance & Policy Development

• • Ensure compliance with local labor laws, workplace regulations, and company policies.
  • Draft, update, and enforce HR policies, ensuring staff are well-informed and adhere to organizational procedures.

Document Management

• • Maintain proper documentation and filing systems, ensuring timely access to necessary information.
  • Manage organizational databases and HR information systems (HRIS) and Archive 2.0

B. Administration Responsibilities

Office Administration

Office Operations & Facility Management

• • Oversee day-to-day office operations, including office supplies, facility management, and equipment maintenance.
  • Manage the organization’s guesthouse operations to ensure proper standards and functionality.

Logistics & Event Coordination

• • Coordinate logistics for meetings, workshops, events, and staff activities.
  • Manage food arrangements in line with the approved food memo.

Project & Reporting Support

• • Support project registration at the provincial level and ensure timely follow-up with relevant authorities.
  • Follow up on quarterly reports, annual reports, and project completion certificates in coordination with relevant departments.

Documentation & Filing

• • Maintain proper filing of project-related and administrative documents.
  • File and manage premises contracts, guesthouse contracts, and other administrative agreements.
  • Manage incoming correspondence addressed to Acted and ensure proper dispatch of outgoing letters.

Kitchen Management

• • Meal Planning for an Office Kitchen.
  • Daily cleaning checklist: Wipe surfaces, empty bins, sanitize handles.
  • Separate raw and cooked foods Even in a shared fridge.
  • Regular fridge audits: Weekly checks to discard expired items.
  • Train staff: Basic hygiene and food handling rules.

Travel & Logistics Coordination

• • Oversee travel arrangements for staff, including ticketing, accommodation, and transportation.
  • Ensure compliance with travel policies and manage logistics for official trips.

Health & Safety

• • Ensure the office complies with health and safety regulations.
  • Conduct regular health and safety inspections and facilitate necessary staff training.

Contract Management

• • Liaise with service providers, suppliers, and contractors for office services and utilities.
  • Negotiate and manage contracts for office supplies, facility maintenance, and other services.

Education: Bachelor’s degree in human resources, Business Administration, or a related field.

Experience: At least 2 years of experience in HR and administrative roles.

Skills:

• Strong understanding of labor laws and administrative procedures.
• Proficient in HRIS, MS Office, and office management software.
• Excellent organizational and communication skills.
• Ability to multitask, prioritize, and handle sensitive information.
• Fluency in English
• Fluency in local languages is required.

Key Competencies

• Strong problem-solving and decision-making abilities.
• High level of discretion and ethical conduct in handling confidential information.
• Excellent interpersonal and negotiation skills.
• Team player with the ability to work independently when needed.
• Strong organizational skills, with attention to detail in both HR and administrative duties.

Work Conditions

• Full-time position with standard working hours is sometimes flexibility required based on nature of the position.
• Occasional travel is maybe required, depending on organizational needs.

Duration & Contract Terms

• Initial contract for 6 months, with the possibility of renewal based on performance and organizational needs.

Those who fulfill the above-mentioned criteria should send their updated CVs to the submission below email:

Kindly mention the Vacancy number, and position title in the subject line or your application may not be considered ( KBL_015/ HR& Admin Officer).

Please do not send heavy-sized documents (i.e., Tazkira, Education documents, work certificates)

Only shortlisted candidates will be called for the next stage of recruitment.

Local applicants are strongly encouraged to apply and will be given first priority.

No CV will be considered after the closing date.

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Acted is an equal opportunity employer and does not charge a fee at any stage of the recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process.