Sayas Group is a structure of companies that do business in several countries from Middle East to Southeast and Central Asia. Sayas Group is a leading business group in Afghanistan. The individual companies operate in different sectors from railway design, construction and management to investment, consulting, technical services, logistics, software development, mining mapping and exploration, and last, but not the least, fuel inspection and testing. In addition, the Group has successfully delivered large-scale infrastructure projects, including the construction and installation of modern scanners at the country’s border points, aimed at strengthening customs operations, trade facilitation, and security.

We leverage our knowledge and creativity to best meet the needs of each client. Our expertise and strong network of strategic partners are the very heart of our success. Our management team, our knowledge of the context, local and global procurement networks, and design experts have enabled us to define the optimal solutions and planning that ensure a flawless project delivery.

We are committed to running our business successfully and efficiently, providing long-term benefits to our employees and stakeholders, and enriching the lives of those whom we serve by fulfilling our responsibilities to the best of our ability. We expect excellence from all processes, whether related to policy formation and program development or project implementation and customer services.

As we continue to grow and expand our reach, we remain grounded in the core values of integrity, innovation, and impact. We believe in building sustainable partnerships and investing in human capital to create lasting change. Our forward-looking approach enables us to anticipate market trends, embrace new technologies, and adapt to emerging challenges, all while staying true to our commitment to deliver quality and value in every endeavor we undertake.

Job Summary:

The primary purpose of the Admin Assistant role in the field office is to ensure the efficient and effective management of administrative functions. This includes overseeing office premises, coordinating events and meetings, managing office supplies and assets, supervising support staff, maintaining landlord relationships, and providing exceptional guest services. The Admin Manager plays a crucial role in maintaining the overall functionality and professionalism of the office environment, supporting staff in various administrative needs, and ensuring compliance with standards and agreements.

Key Responsibilities:

General Duties:

• Assist in the implementation and maintenance of an organized filing system for travel documents.
• Support the management of office premises and facilities in KBL, ensuring compliance with standards.
• Assist in managing administrative supplies, office equipment, and other assets to ensure their proper functionality.
• Replenish office supplies, such as tea, coffee, utilities, and cleaning materials, ensuring timely stock replenishment.
• Support the coordination of refreshments and logistics for various events, including training, meetings, and workshops.
• Assist the Admin Officer in supervising support teams (Cleaners, Cooks, and Housekeepers) and promptly reporting issues.
• Participate in field visits related to administrative matters and assist in reporting findings to the Kabul admin team.
• Assist in managing lease agreements for office premises and ensure compliance with contractual obligations.
• Support the Admin Officer in processing rent payments for rented premises, ensuring timely payments to landlords.
• Assist in collecting Paid Tax Papers of all premises from the Finance Department and share them with landlords.
• Act as a supporting point of contact with landlords.
• Aid in the management of accommodations for visitors and collaborate with KBH and field admin teams for staff traveling to other locations.
• Assist in ensuring hygienic and well-furnished guesthouses in field offices, assisting in overseeing the guesthouse team.
• Offer support in providing guest services for employees and guests, addressing complaints, and fulfilling requests.
• Assist in overseeing petty cash management, including disbursements, reconciliations, and maintaining documentation.
• Support in raising purchase requisitions (PRs) as requested by the supervisor.
• Assist in the preparation of per diem, reimbursement, and other staff benefits.
• Fulfil any other duties as assigned by the supervisor.

Specific Duties:

• Office Setup Assistance: Assist in the efficient management of office premises and facilities in KBL under the guidance of the Admin Manager.
• Asset Management Support: Assist in managing administrative supplies, office equipment, and other assets, ensuring their proper maintenance and functionality.
• Office Supplies Replenishment: Support in ensuring timely replenishment of office supplies and maintaining accurate records of quantities.
• Event Coordination Assistance: Provide support in coordinating refreshments and logistics for various events, both within and outside.
• Team Supervision Support: Assist the Admin Manager in overseeing support teams, including cleaners, cooks, housekeepers, and maintenance staff within the office.
• Lease Agreement Support: Help in managing lease agreements for office premises, ensuring compliance with contractual obligations.
• Rent Payment Processing Support: Assist in processing rent payments for rented premises and ensuring prompt payments to landlords.
• Accommodation Management Support: Provide support in managing accommodations for visitors and coordinating accommodations for staff traveling to other field locations.
• Guest Service Support: Assist in providing high-quality guest services, addressing complaints, and fulfilling guest requests.
• Petty Cash Management Support: Help in overseeing petty cash management, including disbursements, reconciliations, and thorough documentation.
• Purchase Requisition Support: Provide support in raising purchase requisitions (PRs) as requested by the supervisor.
• Staff Benefits Assistance: Assist in preparing per diem, reimbursement, and other staff benefits as required.

• Education: bachelor’s degree in BBA or related fields.
• Years of Experience: more than 2 year of experience in Administration or related fields.
• Skills: Multilingualism, Flexibility, Compliance, Problem-Solving, Communication, Reporting, Supervision, Event Planning, Logistics, Documentation Management, Financial Acumen, and travel Coordination.   
• Technical Competency: Administrative expertise, Logistics, Financial Management, Facilities Management, Vendor and Lease Management, Guest Services, Compliance, Supervision, communication, Problem-solving, Documentation, Training, and Capacity Building.
• Communication and reporting skills.
• Fluency in Pashto, Dari, and English.
• Computer skills (including MS Word, Excel, Access, and Internet) are an advantage.
• Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background.

Interested and qualified candidates can submit their update CVs to the HR Department through the email address:   hr.head@sayasgroup.com

Shortlisted candidates will be directly contacted for written test / interview. If you are not contacted after TWO WEEKS of the closing date. please know that your application has not been successful for the post.

Please indicate the Position Title and vacancy number (AA SG/HR/2025/022) in the subject of your email, otherwise, your application will not be considered.

Only those candidates who meet the qualification and requirements for the mentioned positions will be called for the test / Interview.

Due to large number of applicants, we are unable to provide individual feedback.