SOLIDARITES INTERNATIONAL (SI) is an international humanitarian NGO which, for more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs for food, water and shelter. Particularly involved in the fight against diseases linked to unsafe water, the first cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation, and hygiene promotion, but also in the essential area of food security and livelihoods. Present in around twenty-five countries, SI's teams – more than 2400 people in total made up of expatriates, national staff, permanent staff at headquarters, and a few volunteers - work with professionalism and commitment while respecting culture.

Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of SEAH.

Solidarités International is an equitable employer committed to finding all forms of discrimination. SI will never ask for any remuneration to take part in a recruitment process.

MISSION

Goal/Purpose:

The HR Responsible assists the HR Coordinator with all HR related tasks and procedures. He/she supports the HR management of nationals and expatriates on the mission.

JOB

List of main activities:

HR Management of Expatriates and Nationals

• Maintain confidentiality of HR information.
• Assist the HR Coordinator in the implementation and respect of HR policy and procedures.
• Ensure the collection and archiving of hard and soft documents of employees according to SI archiving policy.
• Organize the administrative briefing for national employees for B2, B3, C1 and C2 level positions.
• Ensure the administrative management of expatriates within the SI mission (file, visa, plane tickets...).
• Check dates of employment contracts and inform the HR Coordinator when they are due to expire.
• Prepare new employment contracts and contract amendments as required.
• Inform new employees about internal regulations.
• Support the HR Coordinator in the follow-up of Professional Evaluation, check the quality of the document and ensure all information related are recorded in Homere.
• Assist the HR Coordinator during meetings with personnel representatives.

Payroll:

• Prepare the monthly payroll for coordination updating all variables and ensure archiving of monthly variables.
• Compile and verify monthly information entered by bases in Attendance sheets.
• Verify the reimbursement of advances, medical fees and the payment of overtime.
• Verify amounts of taxes and social charges and ensure that payment are proceeded to the organizations concerned.

Recruitment:

• Perform CV screening of the applicants and share the longlist with the relevant hiring managers.
• Maintain and ensure the completion of all recruitment documents in HR files.
• Ensure that procedures for recruitment and terminating contracts are adhered to.
• Assist the HR Coordinator in recruitment at coordination and participate in interviews with candidates when needed for B2, B3, and C1 level positions.
• Prepare induction plans in collaboration with her/his line manager for new recruited candidates of C level positions and share it with relevant stakeholders.
• Ensure that personnel and recruitment files are physically and digitally archived both in Homere and SharePoint as per Field HR Archiving Methodology and ensure the security of the HR documents.
• Ensure that archives from bases are brought back to coordination on a regular basis.

HR Administration:

• Prepare the monthly HR Reporting Pack, check and consolidate for the whole mission and send it to HR Coordinator for review and validation.
• Update Solidarites International’s Staff List at Ministry of Economy’s portal and ensure that the list is updated on daily basis and all new changes are reflected.
• Prepare Monthly Leave Management Report and share it with all heads of departments.
• Ensure preparation of HR files for Audit.

Communication / Representation:

• Represent HR in internal and external meetings in the absence of HR Coordinator.
• Ensure that relevant HR information is published on the information board.
• Report to the HR Coordinator any alerts concerning Solidarites International Staff and support the HR Coordinator in the social dialogue.

Team Management:

• Assist with HR training sessions for the administrative teams.
• Recruit, supervise, provide support and evaluate the HR Officer.
• Provide HR support to bases in the absence of the HR Coordinator.
• Ensure minimum staffing levels for the administrative service during periods of absence (vacation, illness...)

Education & Experience Requirements:

• Education: Bachelor's degree in Human Resources, Business Administration, Economics, Social Science or any other related field. Master's degree or HR certifications will be a plus point.
• Experience: At-least 2-3 years of relevant working experience in HR with international organizations, including one year as supervisory role

Technical Skills:

• Strong theoretical and technical HR knowledge and understanding of HR processes
• Stronge knowledge of Afghanistan Labor Law
• Excellent skills in Payroll preparation & administration
• Proficiency in HOMERE HR Software
• Strong interpersonal skills, creative, proactive and must be able to work under pressure
• Demonstrated ability to supervise, motivate, and develop HR team members
• High level of integrity and ability to handle sensitive information discreetly.

Language Skills:

• Strong verbal and written communication skills in English, Dari and Pashto

Computer Skills:

• Strong command on Microsoft Office Package

Dear Applicant,

Solidarites International never asks job applicants for a fee, payment, or other monetary transaction. 

Please note that:

• SI is committed to a fair and transparent recruitment procedure.
• Only the HR department will contact you during the recruitment process.
• Only short-listed candidates whose application meets the criteria will be contacted & local applicants from the same province are encouraged to apply and will be given priority.
• SI has the right to contact and verify each candidate's educational credentials and employment history described in his/her CV with the concerned organization. Any information received from your concerned organization will be dealt with due diligence and according to the SI Confidentiality Policy.
• Do not attach other documents like work certificates, educational and other documents at this stage. These will be requested if you are called for an interview.

To apply for this vacancy, please submit your CV and Cover Letter in single PDF or MS Word Format in the given email address (recruitment@solidarites-afghanistan.org) and also submit your application form by using the following link.

https://forms.office.com/Pages/ResponsePage.aspx?id=QkVnhW7eH06HhMVgtQMRI4HWRymfvwVMraofx9AWMtZUNTMzOUZCUUMzRkxTNVlBMFVNUjZCQlRNMC4u

If the link above does not work by clicking on it, please copy and paste it in the browser address bar.

As part of your application, it is essential that you include your full name and vacancy number (full name/vacancy number) for example: (Ahmad or Mahmoom/AFG-KBL-HR-85-2025) in the subject line, and the position title HR Responsible in the body of your email. Otherwise, your application will not be considered.

Please make sure that you have filled the application form accurately and completely & at the end of the application, you have pressed the Submit button.