The Organization for People’s Health in Action (OPHA) is an independent, non-governmental, non-political and non-profit organization dedicated to the development of Afghanistan. OPHA focuses on implementing projects in healthcare, community development, capacity building, and the empowerment of women and youth.

OPHA was established in October 2017, and is officially registered with the Ministry of Economy. The organization is currently delivering essential healthcare services in Paktika province.

For more information, please visit our website: www.opha.org.af

I-GENERAL Responsibilities:

The Admin/Finance Manager will be in charge of overall control of Admin & Financial Resources of the project in coordinating with OPHA Finance Managers and Project Manager. He/she will work under direct supervision of Project Manager & OPHA HQ Finance Manager.

II-Specific Job Responsibilities:

• To make sure that monthly accounting reports from all the sub-offices are collected, checked, complied, analyzed according to OPHA financial procedure on timely manner.
• To give feedback on monthly accounting reports of the sub offices to HQ for better performance in future.
• To make sure & register monthly accounting data in the software.
• To make sure all the invoices with supporting documents are filed and presented in an understandable manner.
• To make sure staff financial list is prepared on monthly basis and in accordance to the contracts of each staff.
• To make sure or prepare and update asset inventory list of all the bases and follow the physical inventory on semiannual bases.
• To compile monthly treasury forecasts in compromise with project managers of the base and prepare a consolidated forecast based on the availability of each budget and submit the reports to Finance Manager for cash flow purpose.
• Conduct daily cash count
• Conduct supersize cash count randomly
• Mange budget to avoid from under and overspent
• Supervise 2 HFs/month randomly to ensure proper implementation of management system

Reporting:

• To prepare accounting report and financial statements of the Province on monthly bases.
• To prepare monthly report on performance of the base and submitted to Finance Manager.

Finance:

• To work in coordination of Project Manager for preparation of the project budget.
• To make sure that all OPHA the Financial Resources are used in an appropriate and professional manner.
• To operate expenditure controls and providing overall supervisory support for Project Managers
• To make sure that Regional Offices revenues and expenses are complying with OPHA and donor’s requirements and the all cost “Material and immaterial” are all reasonable, allocable and allowable for the donors.

Daily Operation:

• To check the codification, Budget availability, Authorizations, required supportive documents for any financial expenses made in Kabul and authorize them for purchase.
• To supervise and control the job performance of the staff.
• To trace and follow up the given tasks to the related person and ask them for an appropriate on time reports.
• He has to follow
• ANY OTHER RELATED TASKS.

HR & Admin Tasks:

He is involving to manage, giving direction, check, control and follow up the HR / Admin Officer of the base on his daily, and monthly tasks and to send his required documents to OPHA HQ regularly with the accountancy of the months.

• Bachelor’s degree in Finance, Accounting, or related field (Master’s preferred).
• Minimum 10 years of full-time experience in financial management & accounting, preferably with national or international NGOs or donor-funded health projects.
• Familiarity with UNICEF financial guidelines is highly desirable.
• Training in financial reporting and training in software (e.g. QuickBooks)
• Strong analytical, organizational, and communication skills.
• Be able to travel all districts/health facilities as well as outside of province
• Fluency in English and Dari/Pashto.

Ethical Standards & Safeguarding

The Finance Manager is expected to uphold OPHA’s integrity standards and safeguarding policies, ensuring ethical financial practices and protection of sensitive data.

Others:

• Act according to the policies of OPHA.
• Keep confidentiality with issues related to OPHA.
• Develop Spirit of co-operation and understanding among members of the team.
• Work with honesty and co-operative attitude and keep a high standard of quality.
• All other interdictions are stipulated in the staff regulation and other OPHA policies along with the disciplinary measures and all these policies are part of the staff contract with OPHA.

OPHA upholds a strict zero-tolerance policy regarding Sexual Exploitation and Abuse (SEA), sexual harassment, abuse of authority, and discrimination by its personnel toward the individuals it serves. Additionally, OPHA is firmly committed to stringent child safeguarding principles.

All personnel, including selected candidates, are expected to fully comply with these standards and principles at all times. As part of OPHA’s commitment to maintaining a safe and ethical work environment, all selected candidates will be subject to thorough reference and background checks concerning any past misconduct related to sexual exploitation and abuse as well as child safeguarding violation and other corrupt practices. Candidates may also be required to provide further information throughout the selection process.

Individuals with disabilities are encouraged to apply.

SUBMISSION GUIDE LINE

Qualified applicants who are exactly suitable with the above criteria are requested to submit their CV with cover letter through the email provide below.

Please write the subject title in email as: Admin/Finance Manager, Vacancy No. 2025/107, otherwise your application may not be considered.

Only short listed candidates will be contact for written test/interview and application after closing date will not be considered.

Note: Applications are reviewed on active bases and after receiving sufficient eligible applications we may process the position before closing date.

Submission Email:

jobs@opha.org.af