Afghanistan Institute for Civil Society (AICS):

The Afghanistan Institute for Civil Society (AICS) is a nationally recognized non governmental organization (NGO) committed to strengthening the role of NGOs in Afghanistan’s development. AICS initially focused on enhancing the institutional effectiveness of NGOs through a certification program based on locally defined and internationally recognized standards. It has also provided capacity-building support and promoted transparency and accountability among NGOs. Furthermore, AICS is actively engaged in capacity-building initiatives and research activities.

Over time, AICS has expanded its scope to include direct implementation and support of education sector programs, particularly in Early Childhood Development (ECD), Community-Based Education (CBE), and Accelerated Learning Programs (ALP). Additionally, AICS conducts capacity-building programs for NGOs and implements research projects in the education sector to support the development of evidence-based strategies, strengthen education systems, and contribute to more effective and informed decision-making by stakeholders at all levels.

Today, AICS continues to serve as a key platform for strengthening NGO capacity, supporting inclusive and quality education services, and generating knowledge to inform policies and practices across the development sector.

• To support and implement effective education programs across ECD, CBE, and ALP, aimed at improving access to and the quality of learning for Afghan children and youth.
• To generate practical, evidence-based research that contributes to improved education policies, planning, and service delivery in Afghanistan.
• To build the institutional capacity of NGOs through tailored training, technical assistance, and performance-based support.
• To promote transparency, accountability, and quality standards among NGOs operating in Afghanistan through the application of certification systems and good governance practices.
• To facilitate coordination and constructive engagement between NGOs, government entities, and development partners for effective and aligned service delivery.

Education Cannot Wait (ECW) has been supporting education programs in Afghanistan since 2017, and through this program AICS will focus on girls’ education as well as community-based education to reach children and adolescents in the most crisis-affected areas, in this project AICS will be supporting this initiative Baghlan and Kunduz provinces.

For the role of Provincial Education Officer we are seeking an Education officer is responsible to assess and assist provincial education coordinator in overall implementation of the project on the provincial level (such as following up project implementation plan, coordination with relevant stakeholders, leading and supervising CMs, assessing capacity gaps, identify and address field level challenges and to assist provincial coordinator in collecting data and generation of progress and need-based reports.

The Provincial Education Officer (PEO) is a member of the education team based at the provincial office level. In cooperation with the Provincial Education Coordinator (PCE), the PEO manages AICS education programs in his/her respective districts in accordance to AICS policy, education program directives and yearly work plans. The POE is responsible for planning, budgeting, implementing, monitoring, evaluating, and reporting of AICS education programs in the districts. He/she must spend 40% of their time on the admin/logistic activities and 60% on technical support to the DTEEs in planning and mentoring. The POE maintains close cooperation with the District Education Departments (DED) and Provincial Education Department (PED) and collaborates with other AICS sectors and INGOs/NGOs at the provincial office level.

• Collaborate Conduct initial assessment, baseline survey, coordination, and communication with local stakeholders and communities.
• Mobilize and engage with the communities to support the establishment of CBE and ALP classes in their communities.
• Support with public outreach activities such as building awareness, community dialogue, and distribution and dissemination of ICE materials.
• Establish working relationships with host communities, local stakeholders, partners, and government authorities, and respond to inquiries, suggestions, and comments during official meetings and through official correspondence.
• Provide awareness to the parents of school children on classes and encourage parents to send their children to classes.
• Assess classes to find material shortages and report to the provincial office.
• Coordinate with Education departments at the local level to facilitate administrative processes.
• Organize coordination meetings between parents, local communities, and education department authorities.
• Observes classroom teaching-learning process and activities and provides on the job training and assistance to the teachers.
• Visit and provide in-classroom support to every teacher at least twice a month.
• Work with community members in identifying non-formal education needs, assuring the community cooperation with the program and their participation in the school Shura affairs.
• Carry out community mobilization and sensitization campaigns and meetings to establish CBE/ALP classes in close coordination with relevant stakeholders and hire CBE/ALP teachers to teach the class(s) using a transparent professional method.
• Organize and support listening circles for community members to listen and discuss topics impacting education, especially for girls, Girls’ and children with disabilities’ right using existing radio messages developed under previous CBE projects.
• Distribute students, teachers and classroom kits, to the classes and ensure they are stored in a safe and secure place
• Distribute visual kits (includes projector, solar power, TV, speakers, and hard desk) and Listening Circles equipment’s (flash drive and MP3 player), Mobilize communities to secure temporary space for students to watch video lessons in small groups, and Train community members/educators on safely using visual equipment to support small group learning
• Support teachers to develop relevant low-cost/ no-cost learning materials to enrich and supplement the textbooks
• Support CBE/ALP/Catch-up/remedial/kankor preparation teachers to develop and use effective teaching resources to enhance the quality of their lessons.
• Provide mentoring to teachers, DEDs, SS members, so that they are technically able to support the classes by their own; and
• Work directly with teachers to ensure that they are practicing the acquired knowledge and skills.
• Enroll at-risk students, especially girls, nearing graduation in after-school classes to prepare for and pass university entrance exam.

Technical Advice and support:

• Provides a second line leadership and management in the provincial office through assisting the PEC in planning and implementing of programmes;
• Leads the education team in executing of the overall programmes activities and interventions in the field under the supervision and directions from PEC and NPME;
• Provides intensive mentoring support to the DTEEs at the provincial office level;
• Ensures that all the DTEs develop their monthly action  plans on the basis on the quarterly action plans;
• Ensures that the system of TLCs, SSs and SSAs are well-established and work based on their regular plan at the area level.                                                                                      

Programme Planning and delivery:

• Coordinates with the PEC & DTEEs or Community Mobilizers (CM) in preparation of monthly action plans for the program implementation as per the monthly cash requests;
• Submits the financial expenses report to the PEC along with the monthly progressive report submitted to the PEC, NPME and HQ Finance;
• Prepares monthly cash requests on the basis of the approved quarterly and yearly program education plan each month and share it to the provincial and HQ office for approval.
• Prepares monthly action plans in accordance to the quarterly and yearly education programplan according to the donor requirements and share it with the AICS Provincial Education Coordinator, HQ national Education Manager and Program & Partnership Manager.

• Assists the PEC & NPME in preparing of the Education Plan at the provincial office level;
• Prepares  monthly cash requests and purchase requests considering the programmatic needs of the province in view and providing logistic and financial support in close coordination with provincial finance and logistic and admin departments.

Programme Planning and delivery:

• Oversees education activities in respected provinces/area (# of districts, # of DTEs, # DEDs/Schools/CBE/ALP/ECD) to ensure that they are run in accordance to AICS and donor  policy, education program directives;
• Supervises District Teacher Educators, Education (DTEEs) and community mobilizers (CM) (those whose supervision she/he is tasked with) and ensures that their work performance meets expectations and they carry out their duties in a responsible, honest and efficient manner in accordance to AICS job performance criteria;
• Pays Regularly visits to all AICS Education programs schools/classes at the provincial office level and ensures that DTEEs are conducting their activities in accordance to AICS and donor project work plans and policies;
• Coordinates AICS education activities with the DEDs, CDCs, CLDCs and other AICS sectors in the district level (in # of districts) to enure that the interventions implemnnted in the field are aligned with the policy of AICS, donor and MoE;
• Collaborates with AICS sectors to enhance the integration and impact of education activities at the provincial level.

Staff Management and Development:

• Works closely with the DTEs, ASTEs, M&E, and PEC to identify capacity building and professional development area for them, and plays a key role in the performance management of the staff at the provincial office level;
• Leads the education team based in area office and in the fields to ensure that they perform their duties in responsible, effective and efficient manner in accordance with their job description and work plan;
• Coordinates the pre and post mentoring meetings and provide action plans for the personal and professional development of the staff (DTEs) under his/her direction supervistion
• Maintains a good filing system (both in soft and hard copies) in the provincial office along with the PEC and the DTEs, and all the data (both quantitative and qualitative) should be available to the M&E team.

Resource Management:

• Facilitates the process of purchasing requests of the materials and equipments for the education stakeholders (DEDs/TTCs/Schools/and others), and ensures about the quality and on-time distribution all the resources to the relevant stakeholders;
• Keeps the recording of the handover of the resources and materials, and monitors the utilization of the resources delivered to the governmental institutions and communities. Also manages the utelization of the office equipments by the staff.

Communication, Reporting and updates:

• Prepares monthly program progressive reports on the monthly basis considering the financial performance, program delivery considering the targets for each activity on the basis of the project plan and monthly cash requests;
• Maintains regular communication with PEC & NPME for all the significant issues and policy matters on program implementation;
• Assist PEC and NPME in writing of quarterly, six monthly and yearly reports as per requirements by provincial education office or HQ office;
• Ensures that all reports and data submitted by POEs and DTEEs are accurate before submitting them to PEC and NPME;
• Complies and shares the lessons learned, program success stories, and challenges to ensure that the program activities are delivered efficiently and effectively through field monitoring.

Commitment for Child Protection:

• Carries out the responsibilities of the role in a way which reflects AICS’s commitment to protecting children in accordance with the AICS and donor Child Safeguarding Policy and advocates for the rights of children.

Application:
Interested applicants should submit their CV along with a cover letter to Jobs@aicsafg.org  no later than 16th September 2025. 

Important Notes: 
•    Please quote the Vacancy Number, Job Location, and Position Title as the Subject of the e-mail when applying. 
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are    required at this stage. 
•    Only short-listed candidates will be contacted for further assessment.

The Afghanistan Institute for Civil Society (AICS) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs@aicsafg.org

Afghanistan Institute for Civil Society  (AICS) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AICS implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AICS is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AICS Safeguarding Policy at all times. 

By sharing your cover letter and resume with AICS in response to this job application, applicants consent AICS to keep this information on file for Recruitment and Human Resources Management purposes.

The qiualified candidates resident of Faryab are encouraged to apply.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AICS Afghanistan to info@aicsafg.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.