Manufacturing Company

Category:  Administration / Operational Support

Key Responsibilities:

Financial Documentation Support:

• Maintain financial records, including invoices, receipts, and expense reports.

• Assist in preparing monthly financial statements and reports.

• Verify and reconcile accounts payable and receivable records.

• Track petty cash transactions and update records.

• Monitor payment schedules and notify management of upcoming dues.

• Collect and organize documentation for financial audits.

• Ensure accurate data entry for all financial transactions.

• Assist in calculating monthly payroll and benefits.

• Prepare and distribute payment vouchers to vendors.

• Maintain confidentiality of financial information.

• Support the Finance Officer in preparing budget reports.

• Assist in filing tax-related documents and maintaining compliance.

• Coordinate with procurement to ensure accurate financial documentation.

Administrative Support:

• Maintain office supplies inventory and order replenishments as needed.

• Schedule meetings and prepare meeting agendas.

• Assist in preparing reports, memos, and correspondence.

• Manage office documentation and filing systems.

• Update contact lists for vendors and suppliers.

• Organize travel arrangements for staff as required.

• Handle incoming calls, emails, and mail distribution.

• Manage office maintenance requests and follow up with service providers.

• Support the HR department in maintaining employee records.

• Assist in drafting company policies and procedures.

• Coordinate with IT for system and equipment maintenance.

• Monitor and update office calendars and schedules.

• Prepare monthly office expense reports.

• Assist in organizing company events and meetings.

Procurement Assistance:

• Assist in preparing purchase orders and reviewing requisitions.

• Contact suppliers for quotations and negotiate terms.

• Verify deliveries against purchase orders.

• Maintain records of supplier agreements and contracts.

• Coordinate with vendors for timely delivery of goods.

• Prepare procurement status reports for management review.

• Assist in conducting market research for sourcing new suppliers.

• Monitor inventory levels and recommend reordering when necessary.

• Track supplier performance and report discrepancies.

• Ensure proper documentation for procurement transactions.

• Support finance in reconciling procurement expenses.

• Maintain a supplier contact database.

Reporting and Data Management:

• Compile weekly and monthly financial and administrative reports.

• Prepare reports on procurement activities and cost savings.

• Update databases with financial and administrative data.

• Develop data tracking sheets for financial transactions.

• Ensure data integrity and accuracy in all reports.

• Maintain financial and procurement dashboards for easy reference.

• Assist in generating ad-hoc reports as requested by management.

• Ensure proper documentation of all reports and records.

• Assist in analyzing data trends for financial forecasting.

• Maintain confidentiality of sensitive data.

Compliance and Auditing:

• Ensure financial records are properly archived for audits.

• Support external auditors by providing required documentation.

• Maintain compliance with financial and procurement policies.

• Track audit findings and follow up on corrective actions.

• Assist in implementing financial control procedures.

• Monitor adherence to budget guidelines.

• Ensure procurement transactions are properly documented.

• Maintain records of tax submissions and payments.

• Assist in preparing audit-ready financial statements.

• Track compliance with company policies in procurement processes.

• Report any non-compliance to the Finance Officer.

• Bachelor’s degree in Business Administration, Finance, or Accounting.

• 2-4 years of experience in finance, administration, or procurement.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Familiarity with accounting software (e.g., QuickBooks, SAP).

• Excellent organizational and multitasking skills.

• Strong analytical and problem-solving skills.

• Ability to work independently and meet deadlines.

• Attention to detail and accuracy in financial documentation.

Skills:

• Excellent written and verbal communication.

• Strong financial documentation and record-keeping skills.

• Proficient in data entry and data analysis.

• Strong organizational and coordination abilities.

• Ability to handle confidential information with integrity.

• Proficiency in Microsoft Excel and financial software.

• Time management and prioritization skills.

Language Requirements:

• Good Pashto – spoken, reading, and writing.
• Good Dari – spoken, reading, and writing.
• Good English – spoken, reading, and writing.

Submission Guideline

Interested candidates could submit their CV along with Cover to below email address with mentioning ( 2993 ) in subject line. Otherwise your CV will not be acceptable.

Submission Email:

faridsohail9@gmail.com