The Liaison Office (TLO) founded in 2003 as an Afghan non-governmental organization (NGO) that emerged from a Swisspeace pilot project (supported by the Heinrich Böll Stiftung) with the aim of improving local governance, stability, and security through systematic and institutionalized engagement with customary structures, local communities, civil society groups, and government institutions. TLO is based in Kabul, with regional offices in Paktia, Khost, Kandahar, Herat, Mazar, and Nangarhar and additional field offices across Afghanistan. TLO works to achieve its objectives through key program activities: research and analysis, dialogue facilitation for peacebuilding, access to justice and governance, humanitarian assistance, third party monitoring and evaluation, and environment & natural resources management.

• Lead review, refinement and in some instances development of operational policies and procedures including security policy, IT and other missing policies necessary for organization.
• Manage key aspects of the development, implementation, and consolidation of the TLO projects.
• Serve as a point of contact to donors, audits as well as public, private and non-government stakeholders, when needed.
• Manage key functions of the project to meet donor expectations in terms of timely and quality results and budget.
• Contribute to ensuring coordination between field, local and international partners.
• Contribute to ensuring the TLO quality standards are adhered to per operational policies and procedures.
• Play a leading role in planning, coordinating, and recommending the local partners to selection committee.
• Ensure the partner's agreements are in place, and all the donor requirements are observed and adhered to by them.
• Ensure required support is provided for seeking authorization for the implementation of the projects from relevant authorities.
• Coordinate partner assessments, and regular program and visits are conducted.
• Collaborate with programming leads to ensure appropriate partner’s expenditures in line with financial plans and proper stewardship of material sources. Anticipate, identify and address challenges that affect the proper stewardship, risk, and optimal utilization of program assets and resources (financial, human, and material).
• Oversee a granting mechanism for local partners, ensuring compliance with TLO and donor policies and procedures.
• Oversee partner’s financial and operational organizational capacity assessments and strengthening initiatives to support local partners.
• Effectively manage talent and supervise. Manage team dynamics and staff well-being. Provide coaching and mentoring. Strategically tailor individual development plans and complete performance assessments for direct reports. Contribute to the development of staffing plans and the recruitment process of senior staff.
• Provide training and mentoring to the team ensure compliance in all aspects of the operations.
• Work with project team to streamline work processes to improve work efficiency and effectiveness.
• Liaise with government counterparts to mobilize support for the project both in Kabul and at the provincial levels.
• Ensure procurement processes follows the standard procurement policies and compliance with donor requirements.
• Ensure project team is aware of operation policy and procedures and orient staff from time to time to maximize compliance.
• Ensure local legal and other regulatory policies and procedure are consulted while conducting project operations.
• Oversee implementation of operational policies and procedures during implementation of the project and enforce strict compliance.
• Oversee preparation and documentation of procurement documents and files, ensuring they comply with agreed standards and contract terms and conditions.
• Oversee distribution of equipment and supplies to project staff, ensuring the check-in and check-out forms are properly filled, processed, and filed.
• Oversee reconciliation of inventory and assets records with finance, administration and HR team on a monthly or quarterly basis
• Establish a roaster of physical verification of project assets, while updating inventory records on a monthly or quarterly basis
• Enforce strict compliance to security policy and procedures at the office and at the field levels.
• Ensure strict inventory and follow up measures are in place, so the entries records are accurate, up to date and filed properly.
• Implement strict vehicle use policy including their maintenance.
• In collaboration with consortium partners, provide support in travel arrangements including arrangements at the local for the project staff, surveyors and other project team members.
• Write correspondences, obtain visa and ticket, book accommodation for staff when necessary. 
• Maintain safe and healthy work environment by establishing, following and enforcing standards and procedures, complying with legal regulations.
• Review and approve all operational invoices and ensure they are submitted for payment till authorized threshold.
• Ensure timely reporting on all office operations and issues to senior management at meetings.
• Any other task assigned by the supervisor.

• Master’s degree in business administration with minimum 8 years working experience in Admin, Procurement, Finance and Security or Bachelor in Business Administration with minimum 12 years working experience. 
• At least 8-12 years of practical experience in similar positions
• Proven experience leading multidisciplinary teams, while working on complex, multifaceted projects in a dynamic environment.
• Previous experience working with UN supported projects in similar position
• Knowledge and understanding of the operating environment in Afghanistan is preferable
• Proven track record in management, operations including management of finances and accounts
• An understanding of MOF’s laws and regulations surrounding different types of taxes
• Working knowledge of Ministry of Finance forms and reporting templates including tax clearance strategy
• Sound knowledge of project management principles including systems and processes
• Working knowledge of Afghanistan’s rules and regulations including labor law
• A clear understanding of UN’s procurement guidelines and procedures
• A clear understanding of UN rules and regulations including contract and cooperative agreement compliance
• Knowledge of different procurement guidelines from different development partners including that of the Afghan government
• Experience working in the healthcare system in Afghanistan and or similar context is preferable
• Proven track record working with NGOs involved in delivery of implementation of health projects in a similar role
• Successful track record managing sizable technical assistance programs
• Advance skills and proficiency in MS office packages including Ms. Excel
• Demonstrated management, leadership, organizational and decision-making skills
• Strong skills in addressing complex technical, managerial or operational problems
• Excellent written and verbal communication skill in local languages and English
• Strong initiative and the ability to work with minimal supervision is desired  
• Ability to work independently and make quick effective decision.
• Ability to cope with stressful situations and work with limited resources.

While sending your CV and cover letter in one file, please mention the vacancy number and position name in the subject line; an application received after the closing date without a subject line will not be considered by The Liaison Office.

Only short-listed candidates whose application responds to the above criteria will be contacted for the written test. Interested candidates should fill the form in this link