Admin Assistant

Over the past few years, Afghanistan has witnessed a relative improvement in security and stability across much of the country. This has allowed humanitarian actors like INTERSOS to maintain uninterrupted access and expand services in areas that were previously hard to reach. Despite this progress, the humanitarian situation remains critical, with millions of Afghans continuing to face acute vulnerabilities due to prolonged economic hardship, natural disasters, and limited access to essential services.

In 2025, more than half of the population is in need of humanitarian assistance, with food insecurity, child malnutrition, and displacement remaining key concerns. Natural disasters, such as floods and recent earthquakes, have further compounded the needs of already struggling communities.

INTERSOS continues to operate through a community-based approach with field bases in Kabul, Kandahar, and Zabul, delivering primary healthcare, nutrition, and protection services with a focus on women, children, and persons with disabilities. The organization enjoys strong community acceptance and collaborates closely with relevant national authorities, including maintaining the full participation of female staff in all activities.

While the operational environment is largely stable and conducive, funding shortfalls and systemic barriers such as restrictions on financial flows and administrative bottlenecks continue to impact the scope and scale of humanitarian response. Sustained support is crucial to ensure the continuity of life-saving services and to address the urgent needs of Afghanistan’s most vulnerable populations.

Providing administrative, documentation and programme support tasks in line with his/her qualifications, according to INTERSOS procedures, donor requirements and his/her superior's instructions, in order to contribute to the smooth, timely and compliant implementation of project activities at field level.

Reporting to:

Hierarchical: Program Manager

Functional: HR Admin Officer

Tasks

●     

Providing administrative, documentation and programme support tasks in line with his/her qualifications, according to INTERSOS procedures, donor requirements and his/her superior's instructions, in order to contribute to the smooth, timely and compliant implementation of project activities at field level.

Hierarchical: Program Manager

Functional: HR Admin officer

●       Support the receipt, handover and documentation of project supplies (stationery, cleaning materials and other non-medical project commodities) delivered to supported health facilities, in line with INTERSOS procedures.

●       Facilitate the delivery and documentation of project kits, equipment and other materials at facility level, ensuring that waybills, handover and receipt forms are completed, signed and filed.

●       Maintain accurate records of supplies delivered, received, and utilized by health facilities.

●       Collect, review, and file monthly staff documentation, including attendance sheets, timesheets, leave records, and pay slips from supported health facilities. All personnel information is treated as strictly confidential and shared only with the HR department.

●       Check that all personnel and administrative documents are complete, accurate, and submitted on time to the relevant departments.

●       Support the preparation and processing of administrative and logistical requests required for project implementation.

●       Submit and follow up movement, transport and procurement requests through the Logistics department for project activities, meetings, monitoring visits and field missions.

●       Liaise with Administration, Logistics, Procurement, and Finance departments to ensure smooth project operations. Technical guidance on departmental procedures is received from these departments; the post holder does not hold any technical logistics function.

●       Assist in organizing project meetings, workshops, trainings and other events, including the administrative arrangements and the submission of the related logistics requests.

●       Maintain proper filing systems for project administrative, logistics, and personnel records in both hard and soft copies.

●       Provide written and verbal translation and interpretation support (e.g., English, Dari, and Pashto) for project documents, reports, correspondence, meetings, and training sessions as required.

●       Support the preparation, translation, and dissemination of project-related communication materials and official correspondence.

●       Work in compliance with organizational policies and donor requirements related to administration and documentation management.

●       Perform other tasks delegated to him/her

Professional experience

• At least one year of previous experience in an administrative, documentation or project support role, preferably with an NGO or in a health programme

Professional requirements

• Essential computer literacy (word, excel and internet)
• Good written and verbal translation skills between English, Dari and Pashto
• Ability to handle confidential personnel and administrative information with discretion

Personal requirements

• Technical skills
• Service orientation
• Behavioural flexibility
• Results and quality orientation 
• Teamwork and cooperation
• Stress Management
• Commitment to INTERSOS principles

Languages 

• English, Dari and Pashto are essential

Respected Applicants, please visit the link below and fill in the required information.

https://forms.gle/tNeHE9YX5Krh9PLf6

Please note that only shortlisted applicants will be contacted and called for a test/Interview.

Qualified People with Physical Disabilities and Female candidates are highly encouraged to apply