Pharmacy Technician (Roster – Based)

General Conditions of Employment

PU-AMI is a humanitarian organization committed to safeguarding and protecting individuals affected by our activities and to ensuring a safe and respectful environment for all staff and beneficiaries. Adherence to the ethical framework (including sexual exploitation, abuse, and harassment (PSEAH), child safeguarding, fraud, corruption, and other forms of misconduct) is a fundamental requirement for all roles. All selected candidates must sign the Code of Conduct, complete all mandatory training and demonstrate a clear understanding of, and commitment to, PU-AMI’s ethical framework and safeguarding policies, including their responsibilities to prevent, report, and respond to concerns in accordance with the established reporting and referral procedures, and to uphold accountability to affected populations.

As part of PU-AMI's commitment to safe recruitment, all candidates will be subject to appropriate screening procedures, which may include reference checks, verification of employment history, and disclosure of any past misconduct related to safeguarding, PSEAH, or other serious violations.

PU-AMI considers the diversity of race, beliefs, languages, gender, background, and status within its human resources as a key asset to its humanitarian work and is fully committed to upholding the principle of non-discrimination throughout its recruitment processes.

Please note that PU-AMI will under no circumstances request any financial contribution for administrative fees related to recruitment. Any such request should be considered fraudulent and disregarded.
The employee shall abide by this job description, his/her employment contract, and the PU-AMI Afghanistan National Staff Regulations, including their annexes and attachments, as well as any rules, regulations, and internal policies that may be adopted by PU-AMI Afghanistan.

د استخدام عمومي شرایط
کارمند باید د دې دندې د تشریح، د خپلې کاري قرارداد، او د (PU-AMI) د بشري منابعو د تګلارې له ضمیمو او اړوندو اسنادو سره سم، همدارنګه د هغو ټولو اصولو، مقرراتو او داخلي تګلارو پر بنسټ چې د (PU-AMI) له‌خوا منل کېږي، عمل وکړي.

Work relationship

·       Work under the responsibility of: HF- Director

·       Supervision of: Non

·        In direct cooperation with: Health and Nutrition team, pharmacy team, logistic team, SRH Supervisor, HR team, MEAL Team, MHPSS team, office management team, Security team and PO

Main Duties, Assignments and Activities 

1)     STOCK AND INVENTORY MANAGEMENT

·        Ensure the stock is clean, well-ordered, and managed according to PU-AMI pharmacy management standards.

·        Monitor and record pharmacy stock temperature regularly.

·        Update stock cards daily for any movement.

·        Receive medicines and consumables, nutrition commodities as per packing list and store accordingly in HF stock.

·        Label medicines alphabetically or by pharmacological groups.

·        Implement FIFO (First In, First Out) and FEFO (First Expired, First Out) principles.

·        Prepare requests for medicines, medical consumables, and equipment.

·        Inform the pharmacy department at least 3 months before expiry of any medical supplies.

·        Ensure all medicines are in-date; report and record any expired stocks.

·        Conduct monthly physical inventories, and ad-hoc ones as needed.

·        Implement PU-AMI’s physical inventory SOP at HF level.

·        Maintain a consistent system linking stock cards, prescriptions, and register books with physical stock and regular checkups.

·        Record all dispensed medicines daily using tally sheets.

·        Prepare and submit a Monthly Pharmacy Consumption Report to the pharmacy department.

2)     CLINICAL DISPENSING

·        Dispense medicines to patients based on prescriptions from the HF Medical Doctor.

·        Double-check each prescription and medicine before handing them to patients.

·        Analyze prescriptions to ensure:

ð They are complete and standard.

ð They follow the Afghanistan Essential Medicines List (EML).

ð They use International Nonproprietary Names (INN) and are legible.

ð They comply with Afghanistan National Standard Treatment Guidelines (NSTG).

·        Ensure patients understand how to use their medicines, based on MDs and MWs instructions.

·        Promote rational use of medicines, monitoring the percentage % of antibiotics prescribed, polypharmacy rates and adherence to NSTG.

·        Maintain pharmacy stock records: tally sheets, stock cards, and monthly reports.

·        Ensure proper pharmaceutical storage conditions in the HF pharmacy.

·        Prepare medicines (counting, labeling, and compounding if needed).

·        Educate patients and staff about medicine use, benefits, and risks.

·        Respond to patient questions and offer advice on medications.

·        Identify and report Adverse Drug Reactions (ADRs) to the pharmacy officer and HF supervisor.

·        Properly store and document narcotic drugs with complete records.

3)     PHARMACY REPORTING

·        Maintain and update daily tally sheets for both pharmacy and EPI services.

·        Maintain EPI registers and submit weekly and monthly reports to the HF Medical Doctor/Team Leader.

·        Ensure proper storage and accurate documentation of narcotic drugs.

·        Actively participate in HMIS (Health Management Information System) committee meetings for reporting purposes.

·        Immediately report any stock-outs of essential medicines, medical supplies and consumables, nutritional commodities, or Nutrition commodities.

·        Report any breakage in the supply to your supervisor.

·        Cross-check monthly reports with tally sheets and stock cards before submission to ensure accuracy and completeness.

·        Support the verification of pharmacy data during supervision visits.

·        Regularly follow up with the HF Team Leader, pharmacy department, and Nutrition focal points to ensure timely feedback on reports or corrections, and to maintain regular supply and delivery of pharmaceuticals, medical supplies, and nutritional commodities.

4)     ACCOUNTABILITY ACTIVITIES

·        Raise public awareness about available feedback and complaint mechanisms and channels.

·        Inform the line supervisor promptly in case of absence or damage of IEC materials, speaker systems, or other materials at health centers.

·        Ensure adherence to PU-AMI organizational policies, including Code of Conduct (CoC), Child Protection Policy, Anti-Fraud and Anti-Corruption Policy, and Protection from Sexual Exploitation and Abuse (PSEA) Policy.

·        Report any violations, suspicions, or allegations related to these policies using appropriate mechanisms.

·        Perform any other tasks assigned by the direct supervisor or pharmacy department as needed.

QUALIFICATION / REQUIREMENTS

- Graduate from recognized pharmacy institute (14 pass), Pharm D degree is preferred  

- At least 2 years’ experience in the field of pharmacy management.

- Have pharmacy-related trainings certificates.

- Good oral and written communication skills,

- Planning, organizing, and management skill is an advantage

- Able to work under pressure  

- Teamwork capacity 

- Pharmacy stock management skills

- Fluent in the national language of Pashto/Dari and good knowledge of English is asset. 

 good knowledge of EML, LML, NSTG, and ANF

Dear candidates,     

To apply for this vacancy, please use the following link provided below:

https://forms.cloud.microsoft/e/TPTwYreV8K

If the link does not work by clicking on it, please copy and paste the link in the browser address bar.

While applying, if you face any technical issues, please send only a message to the WhatsApp number below: 0093708265988  

Make sure to press submit at the end of the application.  

Please note:  

·       You are allowed to apply only before the closing date  

·       Only the candidates who meet the mandatory qualifications/requirements will be considered for the long list.  

·       A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)  

·       If you are not invited for a technical test within a month period, please consider that your application was not considered for this vacancy.

·       Validated copies of academic certificates/diplomas will be requested only if called for an interview     

Kind regards,     

The PU-AMI HR Team