Project Coordinator – Finance (PCIO)

The Aga Khan Foundation, Afghanistan (AKF (Afg)) is an agency of the Aga Khan Development Network (AKDN), a group of international, private, non-denominational development agencies working to improve living conditions and opportunities for people in some of the poorest parts of the developing world. The Network’s organizations have individual mandates that range from the fields of health and education to architecture, rural development, and promotion of private-sector enterprises and institutions that seek to empower communities and individuals, usually in disadvantaged circumstances, to improve living conditions and opportunities.

AKF seeks to provide sustainable solutions to long-term problems of poverty, hunger, illiteracy, and ill health. In Afghanistan, AKF works with rural communities in mountainous, remote, or resource-poor areas to improve quality of life in the areas of natural resource management, market development, governance, education, and health.

POSITION OBJECTIVE
The Project Coordinator Finance will be Located at Project Cluster implementation Office [PCIO] Kabul and will be responsible for supporting the effective financial management of the project by ensuring compliance with donor requirements, AKF Afghanistan financial policies and procedures, and applicable financial regulations. The position assists in budget planning, financial monitoring, reporting, fund management, audit coordination, and provides financial support to project implementation teams to ensure efficient utilization of project resources in 6 provinces of Herat, Kabul, Ghazni, Logar, Nuristan and Kunar. The incumbent reports to the Senior Manager Project Implementation, PCIO Kabul and will be directly involved in the Financial Planning, transactions, reporting and compliances support to the 6 provinces.

JOB DUTIES AND RESPONSIBILITIES
   Financial Management
•    Assist in developing, reviewing, and updating project financial management procedures in line with donor requirements and organizational policies.
•    Support the PMU Finance Specialist in the implementation of project financial management policies, procedures, and internal controls.
•    Ensure compliance of project financial management systems and AKF Afghanistan's financial policies and procedures and recommend improvements where necessary.
•    Monitor financial transactions to ensure they are accurate, complete, and compliant with applicable financial regulations and donor agreements.
•    Coordinate financial management activities between the PMU, National Programme Office, Regional Offices, and Provincial Cluster Implementation Offices (PCIOs).
 Budget Planning and Financial Monitoring
•    Assist in preparing annual, quarterly, and life-of-project budgets, forecasts, and financing plans in accordance with the Grant Agreement and approved work plans.
•    Monitor budget utilization and expenditure trends, identifying variances and recommending corrective actions where necessary.
•    Support budget revisions and reallocations in consultation with the PMU Finance Specialist and project management.
•    Assist in maintaining accurate budget monitoring tools and financial tracking systems.
 Funds Management
•    Ensure sufficient project funds are available at Provincial Cluster Implementation Offices (PCIOs) by preparing and submitting timely fund transfer requests.
•    Monitor fund utilization and cash flow requirements to support uninterrupted implementation of project activities.
•    Reconcile fund transfers and monitor outstanding balances to ensure efficient cash management.
 Financial Reporting
•    Assist in preparing periodic financial reports for project management, donors, and senior management.
•    Develop and maintain financial reporting templates that meet donor reporting requirements and management information needs.
•    Provide timely financial analysis and expenditure reports to support project decision-making and financial planning.
 Coordination and Communication
•    Coordinate with national, regional, and provincial finance staff on financial management matters throughout project implementation.
•    Maintain close collaboration with Regional Offices and Provincial Cluster Implementation Offices to ensure smooth day-to-day financial operations.
•    Provide technical guidance and support to field finance teams on financial procedures, budget implementation, and compliance requirements.
 Audit, Compliance and Internal Controls
•    Coordinate with Internal Audit, External Auditors, and Third-Party Monitoring (TPM) teams during financial reviews, spot checks, and project audits.
•    Facilitate timely provision of financial records, supporting documentation, and responses to audit queries.
•    Monitor implementation of audit recommendations and internal control improvements arising from internal audits, external audits, and TPM assignments.
•    Review previous and current audit reports to ensure all audit findings and observations are appropriately addressed and resolved.
 Third-Party Monitoring (TPM)
•    Coordinate finance-related activities with Third-Party Monitoring (TPM) teams, including financial spot checks and verification exercises.
•    Ensure timely submission of financial documentation requested during TPM assignments.
 Project Support
•    Assist the Finance Specialist in preparing financial reports and presentations required for project management and donor reporting.
•    Support project teams in financial planning, expenditure forecasting, and compliance with approved budgets.
•    Perform other finance-related duties assigned by the PMU Finance Specialist to support effective project implementation.
•    To carry out responsibilities of the role in a way which reflects AKF’s commitment to protecting children and vulnerable adults in accordance with the Safeguarding Policy and Child Safeguarding Policy. 
•    To report any suspicions or actual violations of the Safeguarding Policy and/or Child Safeguarding Policy as per the given training.

OCCASIONAL SIGNIFICANT DUTIES AND RESPONSIBILITIES
•    Any other relevant additional responsibility delegated by supervisor.

DECISION-MAKING & AUTHORITY
•    TBD

JOB SPECIFICATION
•    Bachelor’s degree in finance, Accounting, Business Administration, Commerce, or a related discipline including ACCA level II qualifications.
•    05 years of relevant experience in financial management, in an INGO, NGO working environment.
•    Good understanding of financial and donor compliances, especially working with ADB funded projects would be an added advantage.
•    Strong report writing skills in English and computer skills, particularly MS Office (Word, Excel, PPT).

REQUIRED CORE COMPETENCIES
•    Strong analytical and communications, facilitation and presentation skills.
•    Demonstrated ability to work under pressure and meet tight deadlines.
•    Fluent in English, Dari and Pashto.
•    Good team player and ability to build and maintain collaborative relationships with colleagues.

APPLICATION
Interested applicants should submit     their CV    along  with a cover letter to Jobs.afghanistan@akdn.org no later than 11th August 2026.

Important Notes:
•    Please quote the Vacancy Number as the Subject of the e-mail when applying.
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s), etc.) are required at this stage.
•    Only short-listed candidates will be contacted for further assessment.
•    Salary scale: Grade C, step 1 – 3 based on the organization’s salary scale.

The Aga Khan Foundation Afghanistan (AKF-Afg) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge.
Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated link. Each job vacancy is assigned a unique identification number for your reference, and upon submitting your application, you will receive an automatic confirmation acknowledging its receipt immediately.

AKF- Afg recruitment and selection process reflects our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members, and employees from safeguarding violations. AKF (Afg) participates in the Scheme for the disclosure of safeguarding-related misconduct within the humanitarian and development sector (Misconduct Disclosure Scheme). In line with this Scheme, AKF (Afg) will contact previous employers of job applicants to request information about any investigations or findings of misconduct concerning allegations of sexual exploitation, sexual abuse, and/or sexual harassment (sexual misconduct) against the applicant, during or after their employment. AKF (Afg) further implements a range of procedures and vetting checks, including criminal records disclosures, to ensure everyone associated with AKF (Afg) is kept free from harm and abuse is prevented.

Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to always comply with AKF (Afg)s Safeguarding Policy.

By submitting the job application, the applicant confirms to have understood and consented to AKF (Afg) contacting the applicant’s prior employers, during AKF (Afg)’s recruitment process, to request any such information and maintain this information on file for Recruitment and Human Resources Management purposes.

Female candidates are highly encouraged to apply for this position.