Project HR and Payroll Assistant

Hewad Vocational and Social Organization (HVSO) is a not-for-profit, non-political, and non-governmental humanitarian organization. HVSO was established in 2012 to work alongside other national and international partners for provision of education, health, community development and empowerment, and other social services aiming to reach the most unreached and highly underserved societies and women empowerment focusing on alleviating the sufferings of the most vulnerable groups of the society in different community structures such as rural, urban, IDPs, returnees, etc. Since its establishment, HVSO has worked hard to implement projects that ensure people’s access to quality and equitable education and health and other basic life services with focus on vulnerable group of society (women and children).

The Project HR and Payroll Assistant is responsible for providing administrative and operational support in human resources and payroll functions to ensure smooth management of project staff. The role involves maintaining employee records, supporting recruitment and onboarding processes, managing attendance and leave records, assisting with payroll preparation, and ensuring compliance with organizational policies and labor regulations. The incumbent works closely with the HR and finance teams to ensure accurate payroll processing, timely documentation, staff support, and effective implementation of HR procedures throughout the project lifecycle.

The incumbent shall be responsible for:

1.     Maintain and update project staff personnel files and HR records.

2.     Support recruitment processes, including vacancy announcements, screening, interviews, and onboarding of new staff.

3.     Prepare and maintain staff contracts, timesheets, attendance records, and leave management documents.

4.     Assist in payroll preparation and ensure accurate processing of salaries, allowances, deductions, and benefits.

5.     Coordinate with the finance department to ensure timely and accurate payroll payments.

6.     Maintain confidentiality of employee information and payroll-related documents.

7.     Support staff orientation and ensure employees are familiar with HR policies and procedures.

8.     Monitor staff attendance, leave balances, and other HR-related records.

9.     Assist in preparing HR reports, staff lists, and payroll summaries.

10.  Ensure compliance with organizational HR policies, labor regulations, and donor requirements.

11.  Support performance appraisal processes and maintain related documentation.

12.  Assist in resolving routine HR and payroll queries from project staff.

13.  Maintain proper filing systems for HR and payroll documents.

14.  Support HR audits and provide required documentation when needed.

15.   Perform any other HR and administrative duties assigned by the supervisor.

Education:

§  Bachelor’s degree in Human Resources, Business Administration, Finance, Management, or a related field.

Experience:

§  Minimum 2–3 years of relevant experience in HR administration, payroll management, or project support roles.

§  Experience in maintaining employee records, contracts, attendance, and leave management systems.

Professional Competencies:

ü  Strong knowledge of HR administration and payroll processes.

ü  Ability to maintain accurate employee records and HR documentation.

ü  Proficiency in payroll preparation, data entry, and salary reconciliation.

ü  Strong attention to detail and accuracy in handling HR and payroll information.

ü  Good understanding of HR policies, procedures, and labor regulations.

ü  Excellent organizational and time management skills.

ü  Ability to maintain confidentiality and handle sensitive information.

ü  Strong communication and interpersonal skills.

ü  Proficiency in Microsoft Office Suite, especially Excel and HR information systems.

Interested Afghan nationals are requested to apply by completing the Google Form and uploading their updated CV and Cover Letter. Please ensure you mention the Vacancy Announcement Number in the designated field and submit your application before the closing date.

https://docs.google.com/forms/d/e/1FAIpQLSeDtXAXACk0Thauhrr_dt1syq6JAed9b1r79RWrYJWCNeM4HQ/viewform?usp=sharing&ouid=107691376744467611850