General Manager of Procurement

Kandahar Cement Factory is a privately owned industrial enterprise dedicated to producing high-quality cement that supports Afghanistan's infrastructure, construction, and economic development. With a strong commitment to quality, operational excellence, and sustainability, the factory applies modern manufacturing practices and effective financial and operational management while ensuring compliance with applicable laws and industry standards.

As an important contributor to Afghanistan's industrial sector, Kandahar Cement Factory is committed to creating employment opportunities, supporting private sector growth, and contributing to the country's long-term economic development. Through continuous improvement, innovation, and responsible business practices, the factory strives to meet the evolving needs of the construction industry while delivering lasting value to its customers, employees, and stakeholders.

Key Responsibilities:

Procurement Process Management:

• Receive, review, and evaluate purchase requisition forms submitted by various departments of the factory, ensuring accuracy, completeness, and compliance with procurement policies and approved operational requirements.
• Develop and prepare technical specifications along with Request for Quotation (RFQ) and Request for Proposal (RFP) documents for the procurement of required goods and services of the factory, ensuring clarity, compliance with procurement standards, and alignment with operational requirements.
• Prepare and develop a Comparative Statement (price comparison analysis table) and submit it to authorized factory officials for review, verification, and approval, ensuring transparency, accuracy, and compliance with procurement procedures and evaluation criteria.
• Manage the preparation, processing, and issuance of Purchase Orders (POs) upon approval, and ensure timely transmission to relevant suppliers for the procurement of goods and services, in accordance with organizational procurement procedures and authorization protocols.
• Ensure continuous monitoring and comprehensive oversight of order fulfillment and delivery processes, tracking progress from procurement initiation to final delivery of goods and services to the factory, in accordance with contractual terms, timelines, and procurement standards.

Supplier (vendor) management

• Collect required information and supporting documentation for the registration of new suppliers of goods and services, and develop, organize, and maintain updated supplier databases and lists to ensure accurate records, transparency, and efficient procurement operations.
• Establish and maintain effective, sustainable, and professional relationships with existing suppliers of goods and services required by the factory, ensuring reliable supply chain performance, mutual cooperation, and adherence to contractual and procurement standards.
• Collect and analyze feedback from user departments regarding the quality, conformity, and satisfaction level of supplied goods and services, ensuring that procurement outcomes meet specified requirements, standards, and organizational expectations.
• Prepare comprehensive evaluation reports on goods and services supplied by vendors, assessing their quality, compliance, and performance, and submit the reports to authorized factory officials for review, decision-making, and procurement performance monitoring.
• Monitor and follow up on supplier-related complaints, issues, and disputes, and implement appropriate corrective and resolution measures to ensure timely, effective, and mutually satisfactory settlement in accordance with procurement policies and contractual obligations.

  Coordination with Warehouse/Store Personnel:

• Maintain continuous coordination and effective collaboration with warehouse (store/depot) personnel to ensure that the availability and stock levels of goods, equipment, raw materials, and other relevant items are properly reviewed and assessed prior to the submission and processing of purchase requisitions, in order to avoid unnecessary procurement and promote efficient inventory utilization.
• Notify warehouse (store/depot) personnel regarding the accurate delivery schedules and expected arrival times of goods, equipment, raw materials, and other related items to ensure proper receipt, planning, and inventory management
• Ensure effective coordination for the planning and scheduling of goods delivery and receipt processes, taking into account the available storage capacity of the warehouse (store/depot) to optimize space utilization and maintain efficient inventory management.
• Continuously review, evaluate, and analyze warehouse inventory reports to ensure the timely identification of slow-moving, inactive, or near-expiry materials and items, enabling effective inventory control, waste reduction, and improved stock management decisions.

Coordination with Technical and Production Departments:

• Coordinate closely with the factory’s technical and production departments to ensure that the technical specifications of equipment, machinery, materials, and other related items are clearly defined, accurately determined, and aligned with operational and production requirements.
• Ensure that technical quality approval and confirmation of product samples is obtained from the laboratory department prior to the commencement of the procurement process, in order to verify compliance with required specifications and quality standards.
• Ensure that technical quality approval and confirmation of product samples is obtained from the laboratory department prior to the commencement of the procurement process, in order to verify compliance with required specifications and quality standards.
• Manage and organize the flow of procurement documents and procurement-related processes/events within the factory, ensuring proper documentation control, procedural compliance, and efficient handling of procurement activities in accordance with organizational policies and standards.
• Ensure the systematic organization, secure storage, and proper archiving of all procurement-related documents, including requisition forms, proposals, contracts, and written instructions, in accordance with document control procedures and organizational record management standards.
• Ensure the accurate recording, documentation, and archiving of all procurement transactions within the ERP system, maintaining data integrity, traceability, and compliance with organizational procurement and record-keeping standards.
• Implement necessary measures and take appropriate actions to ensure the proper preparation, organization, and availability of all required documentation for internal and external audits, in compliance with audit requirements and organizational standards.
• Prepare weekly and monthly reports on procurement activities and submit them to authorized factory officials in a timely and structured manner, ensuring accuracy, transparency, and support for informed decision-making.

Transport and Logistics Management:

• Maintain continuous coordination and implement necessary management measures to ensure the efficient and timely transportation of procured goods from suppliers to the factory, in accordance with logistics procedures and delivery requirements.
• Prepare, organize, and manage all documentation related to the receipt and delivery of factory-required goods, and ensure effective coordination of the related processes with warehouse (store/depot) personnel in accordance with inventory and logistics procedures.
• Ensure the follow-up, monitoring, and proper management of customs documentation related to imported goods under the supervision of authorized officials, in compliance with applicable customs regulations and organizational procedures.
• Ensure that all received goods are thoroughly verified for compliance with the specified technical and quality requirements, confirming alignment with approved procurement specifications and standards.
• Supervise and monitor subordinate staff under the overall framework of general procurement management, ensuring effective performance, compliance with procurement procedures, and achievement of departmental objectives.
• Assign duties to employees and define their respective responsibilities under the framework of general procurement management, ensuring clear role distribution, accountability, and effective workflow execution.
• Monitor employees’ activities, assigned duties, and their execution processes, and provide necessary instructions, supervision, and professional guidance to enhance performance and achieve improved operational outcomes.
• Evaluate the performance and activities of employees under the General Procurement Management Department, prepare comprehensive evaluation reports, and submit them to authorized factory officials for review and decision-making, ensuring accountability and continuous performance improvement.
• Design, organize, and coordinate professional capacity-building programs for employees under the General Procurement Management Department, aimed at enhancing skills, improving performance, and supporting continuous professional development.

 Other Duties of the General Procurement Management:

• Ensure full compliance with the factory’s procurement policies and procedures, and strictly adhere to all established guidelines, standards, and regulatory requirements governing procurement activities.
• Ensure adherence to the principles of transparency in all transactions and implement necessary measures to prevent corruption, promote accountability, and safeguard integrity in all procurement activities.
• Coordinate and collaborate with the finance department regarding supplier (vendor) payments to ensure timely, accurate, and compliant processing in accordance with financial and procurement procedures.
• Perform any other assigned duties and responsibilities as directed by authorized factory officials, in accordance with organizational policies, procedures, and operational requirements.

Employment Requirements:

• Education: Minimum Bachelor’s degree in Management, Economics, Business Administration, or Procurement-related fields; candidates holding a Master’s degree will be given preference.
• Experience: A minimum of 5 to 7 years of professional experience in procurement, preferably within manufacturing organizations, with proven exposure to procurement operations and supply chain processes.
• Experience in conducting tendering (bidding) processes and preparing, reviewing, and managing contracts in accordance with procurement procedures and organizational standards.
• Comprehensive knowledge and understanding of national procurement laws, regulations, and procedures, with the ability to ensure full compliance in all procurement activities.
• Strong communication and negotiation skills in dealing with suppliers (vendors), with the ability to establish and maintain effective professional relationships.
• Ability to analyze and compare prices and proposals effectively, with strong analytical skills to support informed procurement decision-making.

Application Submission Requirements

Interested candidates are requested to submit their application in one consolidated PDF file containing the following documents:

• An updated Curriculum Vitae (CV) detailing the applicant's complete employment history and relevant work experience.
• Copies of all educational qualifications and professional certificates.
• A copy of the applicant's Tazkira.
• The names and contact details of at least two professional references from previous employers.