Procurement Officer

HERO (Humanitarian Education and Rights Organization) is a not-for-profit, non-governmental, non-political, nonpartisan Afghan national NGO. Established in 2018 by Afghan youth and human rights defenders, HERO serves the nation through programs in education, social and environmental protection, cultural heritage preservation,healthcare, women’s empowerment, strategic research and data analysis, and media outreach.

HERO has adopted a strategic approach of partnership and collaboration throughout its program implementation. To date, it has implemented projects in partnership with UNHCR, UN Women, UNICEF, WHO, UNDP, and the Swedish Committee for Afghanistan. With headquarters in Kandahar and provincial offices in Nangarhar, Kabul, Uruzgan, Helmand, Zabul, Ghazni, and Herat, HERO’s collaborative model enables access to hard-to-reach areas and ensures quality service delivery across Afghanistan.

Job Summary

·      The Procurement Officer is responsible for sourcing, purchasing, and managing goods and services required for company operations. This role ensures cost-effective procurement, maintains strong supplier relationships, monitors market trends, and ensures delivery time while complying with company policies and quality standards.                                                                                         

·      HERO is seeking a highly organized and ethical Procurement Officer to manage our purchasing activities and supplier relationships. The successful candidate will ensure the timely acquisition of goods and services at the best possible prices while maintaining high quality standards. This role is critical in supporting our facility management and operational projects by ensuring supply chain efficiency, cost-effectiveness, and full compliance with corganization policies and international procurement standards.

·      Sourcing & Vendor Management: Identify, evaluate, and onboard reliable suppliers and vendors. Maintain a healthy database of potential sources for goods and services.

·      Purchasing Operations: Prepare and process purchase orders, requests, and contracts in a timely manner.

·      Negotiation: Negotiate prices, terms, and conditions with suppliers to ensure cost savings and favorable payment terms.

·      Quality Control: Coordinate with relevant departments to ensure all procured items meet quality specifications and project requirements.

·      Compliance & Reporting: Ensure all procurement activities comply with HERO internal policies & donor requiremnets. Ensure to maintain accurate records of all transactions and generate regular procurement reports.

·      Market Analysis: Monitor market trends and price fluctuations to advise management on the best time to purchase.

·      Logistics Coordination: Work with the logistics team or carrying out the logistic activities as well to ensure the safe and timely delivery of goods to the required sites

·      This position may require occasional travel to designated provinces and project sites as needed to support procurement activities, supplier engagement, inspections, and operational requirements

1.     Education: Bachelor’s degree in supply chain management, Business Administration, or a related field.

2.     Work Experience: 5 years’ experience in the same position with different national and international organizations

3.     Technical Skills: 
•    Solid understanding of contract law, tendering processes, and procurement regulations 
•    Ability to analyze quotes, budgets, and financial documents accurately.
•    Strong working knowledge of MS Office (especially Excel) and experience with Procurement software 

4.     Personal Skills: 
•    High level of accuracy in documentation and order processing 
•    Time Management: Ability to prioritize tasks and meet strict deadlines in a fast-paced 
•    Proactive approach to resolving supply chain disruptions or vendor issues

5.     Languages: 
•    Dari: Fluent (Written and Spoken).
•    Pashto: Fluent (Written and Spoken).
•    English: Professional proficiency (Written and Spoken). 

Interested and qualified national candidates are encouraged to apply by clearly indicating the position title and vacancy number in the email subject line. Applications without this information will not be considered.

·       Only short-listed candidates meeting the criteria will be contacted for an interview.

·       Late applications will not be considered.

Submission Email: hr@h-hero.org