Project Supervisor- Herat

HI has been supporting the Afghan people since 1987, starting its operations in Pakistan. Since 1996, HI has been operating across Afghanistan in order to launch victim assistance interventions, working at different levels of the society and adopting a cross-sectoral approach. While present on the ground to directly support victims of the conflict through the provision of a range of services – from physical rehabilitation, to mine risk education and inclusive livelihoods – HI has been continuously advocating to increase the rights of victims and other people with disabilities in the country. In particular, and in line with its global strategy and priorities, HI has been advocating to reduce the use of landmines and conventional weapons. Acknowledging the need to respond to the urgent emergency crises combined with longer term, chronic gaps in the provision of services, HI has steadily expanded its range of activities and services in order to support the most vulnerable people, enhancing their resilience while strengthening participation and inclusion of all individuals.

Job Purpose:

Under the direct supervision of the area manager and functional link with the project manager (based in Kabul) the Project Supervisor will be responsible for overseeing the day-to-day implementation of the project, ensuring the project interventions are completed on time, within the approved budget, according to the project manager, and according to the HI technical quality standards. The role also involves the day-to-day supervision of teams, coordination among the units at the base level, and support for the MEAL team to monitor progress, and reporting on overall project progress and challenges to the national project manager at the central office in Kabul. S/he will ensure that interventions are inclusive, cost-efficient, and responsive to the needs of vulnerable groups, particularly persons with disabilities, women, children, and individuals with reduced mobility. 

The Duties and responsibilities may include, but are not limited to: 

Key Responsibilities:

1. Project planning and implementation: Ensure project implementation, in line with HI’s standards and general procedure, approved logical framework, workplan, and allocated budget, in coordination with the relevant departments/units:

• Ensure that all activities and the associated resources are planned and implemented.
• Ensure that all activities are implemented in line with the project proposal, the allocated budget, and the standards operating procedures (SoPs). This requires regular follow-up with the program support services and technical staff.
• Ensure that activities are implemented according to the internal quality and technical standards, and if necessary, propose adjustments or improvements in the work plan and budget to meet the needs of beneficiaries as per the local context and ultimately help to meet the project objectives.
• Ensure the timely procurement and delivery of assistive devices. 
• Ensure that the project tasks are implemented according to work plans and timelines at the base level.
• Monitor the project progress and address delays or day-to-day operational challenges.
• Coordinate and collaborate with relevant internal services, especially logistics, HR, and finance at the base level, and ensure timely support from them for effective and efficient project implementation.
• Undertake expenditure and manage the project activity-specific budget lines according to the delegation he/ she received based on the program signature delegation table.
• Actively engage in the recruitment of the staff needed for the implementation of the project.

2. Team Supervision:

• Supervise the project team. 
• Assign tasks and ensure accountability for quality service delivery to the beneficiaries.
• Provide guidance, coaching, and on-the-job support to staff.

3. Ensure that project implementation complies with the existing frameworks:

• Ensure the proper implementation and follow-up of HI’s institutional policies (specifically, PSEAH and Age-Gender, Disability policies) and the other HI internal standards.

4. Ensure project data management:

• Ensure that the appropriate data collection and management tools, such as PMbox, Indicator tracking sheet, and MEAL plan, are in place on the project, in line with HI’s inclusive data collection mechanism.
• Ensure that data related to the project is collected and compiled in the project database, and the relevant database is updated regularly from the base level.

5. Coordination and communication:

• Coordinate with internal departments, stakeholders including authority as needed.   
• Maintain regular communication with PM and other concerned officials regarding the project status. 
• Facilitate the team/staff meeting and follow up on action points.

6. Budget and Resource Management:

• Track project expenditure and resource utilization.
• Ensure efficient use of materials, equipment, and manpower.
• Report any budget variance or resource shortage at the base level to the PM.

7. Reporting and Documentation

• Prepare progress report and activity update at the base level and share them with the PM in a timely manner.
• Maintain project records, documents, and an online filing system.
• Collect data for reporting, monitoring, and evaluation purposes.

8. Other Responsibilities:

• Perform any activity that is assigned by the functional and technical line managers.
• Perform any other activity foreseen as necessary for the implementation of the project.
• Overseeing safety and security and reporting to HASO.

Qualifications and Skills:

• Bachelor’s degree in a related field to the position (social sciences, project management, humanitarian or development studies, etc.).
• Minimum of three (3) years of proven experience in project management and emergency preparedness and response, disability inclusion/protection, comprehensive rehabilitation (physical and functional rehabilitation, and mental health and psychosocial support), or other related fields with INGOs.
• Demonstrated experience in project planning, coordination, implementation, monitoring, and reporting.
• Prior experience managing teams and working with diverse stakeholders, including government authorities and community-based organizations.
• Competence in procurement and other support services coordination, good capacity in teamwork 
• Strong organizational and time management skills
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and data management tools.
• Fluency in spoken and written English.
• Proficiency in local languages is highly desirable.

Application Process:

Applicants can login to the online application system by copying and pasting the role link into their web browser https://airtable.com/appbXoDvVvJVjWnRq/shrNmPkMqh8KLai0t  to submit their details and upload their required documents prior to the deadline.

Important notes:

• Please note that only the applications received through the online platform will be considered for this position.
• It is important to note that applications received after the deadline will not be considered. Therefore, timely submission is crucial.
• After the review process, please be aware that only candidates who have been shortlisted will be contacted for the next stages of the recruitment process. If you do not hear from us within one week from the closing date, please consider that your application has not been shortlisted for further process 

- HI has got strong stand on protection of beneficiaries.

"The Role Holder will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct"

HI promotes and upholds the principles of equal opportunities and its policies (PSEAH, Child Protection etc). HI has a zero tolerance approach to any harm to, or exploitation of, a vulnerable adult or a child by any of our staff, representatives or partners. Recruitment to all jobs in HI includes, in particular, criminal
record checks and the collection of relevant references. Safeguarding our beneficiaries is our top priority in everything we do.

Individuals with disabilities and female candidates are especially encouraged to apply. We are committed to fostering a diverse and inclusive environment and strongly value the unique perspectives and contributions that you can bring to our team.