Finance & Admin Officer

Afghanaid is a British international NGO (www.afghanaid.org.uk) that has been working in Afghanistan since 1983. Headquartered in Kabul, Afghanaid implements projects directly in 8 provinces and through partners in a further number of provinces and maintains a marketing and fundraising office in London. Afghanaid works in some of the most remote areas of the country and through a range of programme interventions supports development of basic services, such as water and sanitation, access roads, education facilities and other community infrastructure; strengthens livelihoods through improved natural resource management, agricultural and small enterprise development, and improved access to markets; and provides humanitarian assistance in times of emergencies. Gender mainstreaming, local governance and community development are integrated into all of Afghanaid’s work. The results achieved have earned Afghanaid the respect and recognition of stakeholders as an effective and collaborative charity.

Financial Management & Accounting:

1. Process payment vouchers and ensure proper supporting documentation.
2. Record financial transactions accurately in the Financial Management System.
3. Maintain cashbooks and ensure daily cash reconciliation.
4. Prepare monthly bank reconciliations.
5. Maintain proper filing of financial documents (hard and soft copy).
6. Ensure correct budget coding of expenditures.
7. Facilitate and support audit process (if required).
8. Support month-end closing processes
9. Support preparation of monthly Budget vs. Actual (BVA) reports.
10. Monitor project expenditure against approved budgets.
11. Assist in variance analysis and highlight potential overspending.
12. Manage office petty cash and ensure compliance with cash limits.
13. Prepare cash requests and cash forecasts.
14. Keep good coordination with local bank and Saraf.
15. Ensure secure handling of cash and banking transactions.
16. Supervise and monitor cash distribution in districts
17. Conduct daily cash count and report deviations to HO immediately
18. Support payroll preparation and ensure accurate documentation.
19. Ensure staff advances are recorded and cleared in a timely manner.
20. Process travel advances and settlements.
21. Ensure compliance with tax and statutory deductions
22. Ensure adherence to Afghanaid financial and administrative policies.
23. Maintain segregation of duties in financial processes.
24. Support internal and external audit processes.
25. Immediately report any suspected fraud or irregularities.
26. Responsible for appropriate HR, administration, ICT, and security processes and documentation
27. Liaise with relevant stakeholders and participate in relevant internal and external meetings.
28. Pay regular visits to relevant districts as required.
29. Perform any other task assigned by the line manager.

Administrative & Office Management

30. Maintain office administrative systems and records.
31. Support procurement documentation and coordination with procurement team.
32. Manage office supplies and inventory records.
33. Support logistical arrangements for meetings, workshops, and field visits.
34. Ensure proper documentation of contracts and service agreements.
35. Supervise local administration/HR and procurements tasks
36. Ensure compliance of field expenditures with donor and organizational policies.
37. Maintain excellent relation with local authorities

Work Experience

More than 3-4 years of relevant experience, preferably in an NGO environment.

Professional Skills, Competencies, Values and Attitudes

Afghanaid seeks a responsible and dependable Admin Finance Officer  with strong initiative, judgment and adaptability as well as excellent skills in communication, organisational, interpersonal relations, decision-making, financial management and reporting.

Specifically, the holder of this position should also demonstrate the following:

1. 1. Proficiency in computer software including Accounting Packages, MS Office etc.
   2. Advanced knowledge of internal controls and donor rules and regulations
   3. Ability to deal with difficult, often challenging work situations.
   4. Behavioural role model for peers and fellow team members.
   5. Competent to work with significant levels of autonomy and able to meet tight deadlines.
   6. A results-oriented approach to delivering work priorities in personal workload,
   7. Creative and innovative in conceptual and analytical thinking
   8. Sensitivity to gender issues.
   1. Fluent in Dari, Pashto and English (written and oral).
   10. Personal integrity, sense of humour, intuitive and self-motivation
   11. Knowledge of personal strengths and weaknesses, active listener

Key Skills and Competencies

Essential

• Excellent knowledge of community development and social mobilisation.
• Proven management ability and strong interpersonal skills – team player.
• Ability to deal with difficult, often frustrating work situations.
• A willingness to live, travel and work in isolated and possibly dangerous locations.
• Gender sensitivity.
• Sensitivity to the Islamic culture.
• Commitment to support/develop the capacity of the national staff and of rural communities.
• Personal integrity and a sense of humour.
• Knowledge of personal strengths and weaknesses.
• Ability to manage conflicting priorities in personal workload.
• Knowledge of exit strategies and sustainability issues.

Desirable

• Experience or familiarity with INGOs.
• Proficiency in the most common computer software including word processing, and excel spreadsheets.
• Problem solving and leadership skills.

Please create your portal account and submit your application by filling the Afghanaid standard job application form by no later than 10^th March 2026. Your covering letter and CV should be in PDF format.  Your covering letter should be no more than 1 standard A4 page in length and explain how you meet the essential and desirable position requirements and why you feel you would be a suitable candidate for this role. Your CV should be no more than 4 pages and include 3 professional references including your current employer. Afghanaid has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Afghanaid is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

We invite qualified candidates to apply for the position through the Afghanaid HR portal. Please click on the link below to complete your application.

Link for the Afghanaid HR portal: https://afghanaid.odoo.com/jobs

Due to the high volume of applications we receive, we are unable to respond to every application. If you have not heard from us within 2 weeks of the deadline, then you have not been successful for shortlisting.

Note: Priority will be given to candidates from the local area. Local candidates are highly encouraged to apply for this position.