The Youth’s Assembly for Afghanistan Rehabilitation (YAAR) is a non-governmental, non-political, and not-for-profit organization established in 1994 to support the rehabilitation and development of Afghanistan. YAAR works across multiple sectors including protection, WASH, health, education, women’s empowerment, and emergency response.

Job Purpose

The Logistics Officer is responsible for managing procurement, supply chain, inventory, asset management, transportation, and warehouse operations at the Main Office level. The position ensures timely and cost-effective delivery of goods and services to project sites, particularly for health projects under BPHS and EPHS frameworks.

The Logistics Officer ensures compliance with organizational policies, donor requirements, and national regulations.

Specific Responsibilities:

1. Procurement Management

• Process procurement requests from departments and field offices.
• Prepare RFQs, bid analysis, and procurement documentation.
• Ensure procurement complies with donor and organizational policies.
• Maintain procurement tracking system and files.
• Coordinate with suppliers and vendors for timely delivery.

2. Supply Chain & Distribution

• Plan and coordinate distribution of medical and non-medical supplies to project sites.
• Ensure timely delivery of drugs, medical equipment, and consumables.
• Coordinate with provincial offices for supply needs.
• Monitor stock levels and prevent stock-outs.

3. Warehouse & Inventory Management

• Maintain updated inventory records.
• Conduct regular stock counts and reconciliations.
• Ensure proper storage conditions (especially for medicines).
• Monitor expiry dates of drugs and medical supplies.
• Implement stock control systems (FIFO/FEFO).

4. Asset Management

• Maintain updated asset register.
• Conduct periodic physical verification of assets.
• Ensure proper tagging and documentation of assets.
• Coordinate asset transfer between offices or facilities.

5. Transportation & Fleet Management

• Coordinate vehicle movements and transport schedules.
• Monitor fuel consumption and vehicle logbooks.
• Ensure proper maintenance of vehicles.
• Supervise drivers and transport-related documentation.

6. Compliance & Coordination

• Ensure compliance with:
  • Ministry of Public Health regulations (for medical supplies)
  • Donor requirements (e.g., UNICEF, World Health Organization, World Bank)
• Support preparation for internal and external audits.
• Coordinate closely with Finance, Program, and M&E teams.

Qualifications and Requirements

• Bachelor’s degree in Business Administration, Logistics, Supply Chain, or related field.
• Minimum 3–5 years of experience in NGO logistics or supply chain management.
• Experience with BPHS/EPHS or health projects preferred.
• Strong knowledge of procurement and inventory systems.
• Good computer skills (Excel, procurement tracking systems).
• Strong organizational and problem-solving skills.
• Ability to travel to provinces when required.

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within YAAR and amongst beneficiaries served by YAAR.

Safeguarding:

It is all staff’s shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children and adults at risk; and any form of trafficking in persons.

Please note:

• Only shortlisted candidates will be contacted for a written test and/or interview.

• Incomplete applications or those received after the closing date will not be considered.

• YAAR is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, color, gender, religion, national origin, age, disability, marital status, or any other protected characteristic under applicable law.

Submission Guideline:

Interested candidates are requested to submit their updated CV and Cover Letter (combined in a single PDF Only file) via email to recruitment@yaar.af

Please clearly mention the Position Title and Vacancy Number in the email subject line (YAAR-KBL/Logistic Officer -028-); otherwise, your application will not be considered