Established in August 2002, WADAN is an indigenous, government registered NGO. We undertake community and institutional development, civic education, education, drug control, human rights, anti-corruption, protection, livelihood and child protection initiatives. Headquartered in Kabul, WADAN has offices in provinces that provide national coverage.

For details please visit our website at www.wadan.org

The Welfare Association for the Development of Afghanistan (WADAN), in partnership with WHO, is implementing a health project in Helmand province to enhance primary healthcare, immunization, reproductive health, and emergency response services.

The HMIS / Data Management Officer will be responsible for ensuring the collection, verification, analysis, storage, and reporting of health data in line with national HMIS standards, donor requirements, and organizational policies.

Key Duties and Responsibilities

• Ensure systematic, accurate, and timely collection of routine health data from supported health facilities using approved HMIS tools (including registers, tally sheets, reporting forms, and electronic systems such as DHIS2, Kobo), in context with defined indicators and reporting timelines.
• Review, clean, verify, and validate monthly, quarterly, and annual HMIS reports to ensure accuracy, completeness, internal consistency, and logical correctness before submission.
• Maintain and update electronic and hard-copy databases in relation with organizational data management procedures.

• Maintain, update, and organize both soft and hard copies of HMIS data, including registers, reporting forms, databases, and backup files, following approved data management and filing procedures.
• Develop, manage, and regularly update electronic spreadsheets and databases (e.g., Excel, DHIS2 exports, or similar systems) to track indicators, reporting status, and facility performance.

• Analyse routine health data to identify trends, gaps, inconsistencies, and performance issues, and present clear, practical findings to health and project management teams.
• Prepare and maintain dashboards, summary tables, charts, and visual reports to support evidence-based decision-making and program performance monitoring.
• Conduct regular Data Quality Assessments (DQAs), including checks for accuracy, completeness, timeliness, and consistency of reported data.

• Provide structured feedback to health facility staff on data errors, missing values, and reporting gaps, and support corrective actions to improve data quality and reliability.
• Support capacity building of facility staff through on-the-job training and technical guidance on HMIS tools, reporting formats, indicator definitions, and data quality principles.
• Coordinate closely with health teams, MEAL staff, and relevant stakeholders to ensure harmonized data reporting and effective information flow.

• Participate in data review, coordination, and planning meetings as required.
• Ensure strict data confidentiality, data protection, and ethical use of health information, including controlled access and secure storage of sensitive records.
• Ascertain that all HMIS processes, reports, and data management practices comply with donor requirements and internal organizational policies.
• Maintain clear documentation of data sources, revisions, submissions, and approvals to support audits, evaluations, and external reviews.
• Perform any other data management or HMIS-related tasks as reasonably assigned by the supervisor or line manager, in line with the role and organizational needs.

Safeguarding, PSEA, and Compliance

• Ensure integration and implementation of Protection from Sexual Exploitation and
• Abuse (PSEA), Child Safeguarding, and Accountability to Affected Populations (AAP) principles across all project activities.
• Ensure staff and partners adhere to organizational policies, WHO requirements, and codes of conduct.
• Report and address safeguarding concerns in line with established procedures.

Qualifications and Experience

• Bachelor’s degree in Public Health, Statistics, Information Management, Health Informatics, or a related field (Master’s degree is an advantage).
• Minimum of 2–3 years of relevant experience in HMIS, data management, or M&E within health projects.
• Strong knowledge of national HMIS tools and reporting systems.
• Proficiency in MS Excel and other data management software (DHIS2 experience is a strong asset).
• Experience working with NGOs and donor-funded projects, preferably WHO-funded programs.

Skills and Competencies

• Strong skills in HMIS and health data management, including data collection, validation, storage, and reporting.
• Ability to ensure data accuracy, consistency, and timeliness.
• Experience with dashboards, summaries, and data visualization.
• Strong communication and coordination skills.
• High attention to detail, confidentiality, and professionalism.
• Ability to work independently and as part of a multidisciplinary team.

• Fluency in local languages (Pashto and/or Dari).
• Working knowledge of English (written and spoken).

WADAN is accepting applications from interested individuals.  If you are interested in being considered, please submit your CV and cover letter via (jobs@wadan.org) noting the position title in the subject line i.e., “ HMIS/ Data Management Officer W-0212” or your application will not be considered. Only short-listed individuals will be contacted for the written test and after that for an interview. If you are not contacted TWO or THREE WEEKS after the closing date, please know that your application has not been successful for the post.

When applying, please rename your CV with your full name e.g. Omid Ahmadi Otherwise, the system will not accept your application.

توجه: هنگام ارسال درخواست، لطفاً  (سی وی) خود را با نام کاملتان (مثلاً امید احمدی) تغییر نام دهید. در غیر این صورت، سیستم  (درخواست) شما را قبول نخواهد کرد
یادونه: د غوښتنلیک سپارلو پر مهال، مهرباني وکړئ خپل سی وي د خپل بشپړ نوم سره ونوموی (لکه، امید احمدی ). که نه، سیسټم به ستاسو غوښتنلیک ونه مني