Audit Planning & Strategy
- Develop and maintain the Annual Internal Audit Plan, covering all CAF projects and sub-grantees.
- Ensure timely updates when new projects are initiated, incorporating donor contracts and agreements.
- Develop clear audit objectives, scope and timelines.
- Present the audit plan for approval to the Audit Committee (Director General, Finance Director, Technical Director, Advisory Board, Trustee Board).
2. Audit Execution
- Conduct audits across all organizational functions, including:
- Procurement of Goods, Services, Vehicle/Truck Rentals, House Rentals
- Payroll Expenditures
- Annual Financial Statements
- Training Expenditures
- Sub-grantee Organizations
- Apply risk-based auditing aligned with International Standards on Auditing (ISA) and IIA Code of Ethics.
- Perform financial statement reviews, ensuring compliance with GAAP and IFRS.
- Evaluate internal controls (authorization, documentation, reconciliation, segregation of duties).
- Conduct sample testing, walkthroughs, and substantive testing to verify accuracy and reliability.
3. Procurement Audit Responsibilities
- Verify compliance with CAF procurement policies and donor requirements.
- Review requisitions, RFQs/RFPs, bid registers, bid opening documents, bid analysis reports, and contracts.
- Ensure objectivity, transparency, and impartiality of procurement committees.
- Confirm availability and accuracy of supporting documents (quotations, explanation forms, supplier invoices, GRNs, delivery notes).
- Ensure ethical procurement principles are signed and adhered to.
- Validate low-price selection or justification for exceptions.
4. Compliance & Risk Management
- Ensure compliance with laws, donor contracts, tax regulations, and CAF policies.
- Identify and assess key risks, recommending mitigation strategies.
- Monitor adherence to anti-money laundering, terrorist financing prevention, and PSEA policies.
- Promote accountability, transparency, and neutrality in all operations.
5. Reporting & Follow-Up
- Prepare comprehensive audit reports summarizing findings, conclusions, and recommendations.
- Submit reports to the Audit Committee and ensure timely dissemination to management.
- Track implementation of corrective actions and external audit recommendations.
- Conduct monthly follow-ups until all audit observations are fully addressed.
6. Coordination & Advisory
- Coordinate with external auditors to ensure proper coverage and minimize duplication.
- Provide advisory support to management for process improvement, fraud prevention, and governance strengthening.
- Align audit activities with CAF’s strategic objectives and donor expectations.
7. Capacity Building & Quality Assurance
- Maintain a Quality Assurance and Improvement Program for the Internal Audit Department.
- Ensure continuous training and development of audit staff to meet professional standards.
- Promote a culture of continuous improvement within CAF.
8. Confidentiality & Integrity
- Uphold strict confidentiality of audit information and sensitive documents.
- Ensure impartiality and independence in all audit activities.
- Safeguard CAF’s financial and operational data against unauthorized disclosure.
9. Governance & Stakeholder Confidence
- Provide independent assurance on CAF’s governance, risk management, and control processes.
- Enhance stakeholder confidence by ensuring reliable financial reporting and compliance.
Support CAF’s mission, vision, and values by embedding accountability and transparency in all operations.
