Afghanistan Institute for Civil Society (AICS):

The Afghanistan Institute for Civil Society (AICS) is a nationally recognized non governmental organization (NGO) committed to strengthening the role of NGOs in Afghanistan’s development. AICS initially focused on enhancing the institutional effectiveness of NGOs through a certification program based on locally defined and internationally recognized standards. It has also provided capacity-building support and promoted transparency and accountability among NGOs. Furthermore, AICS is actively engaged in capacity-building initiatives and research activities.

Over time, AICS has expanded its scope to include direct implementation and support of education sector programs, particularly in Early Childhood Development (ECD), Community-Based Education (CBE), and Accelerated Learning Programs (ALP). Additionally, AICS conducts capacity-building programs for NGOs and implements research projects in the education sector to support the development of evidence-based strategies, strengthen education systems, and contribute to more effective and informed decision-making by stakeholders at all levels.

Today, AICS continues to serve as a key platform for strengthening NGO capacity, supporting inclusive and quality education services, and generating knowledge to inform policies and practices across the development sector.

• To support and implement effective education programs across ECD, CBE, and ALP, aimed at improving access to and the quality of learning for Afghan children and youth.
• To generate practical, evidence-based research that contributes to improved education policies, planning, and service delivery in Afghanistan.
• To build the institutional capacity of NGOs through tailored training, technical assistance, and performance-based support.
• To promote transparency, accountability, and quality standards among NGOs operating in Afghanistan through the application of certification systems and good governance practices.
• To facilitate coordination and constructive engagement between NGOs, government entities, and development partners for effective and aligned service delivery.

The Logistic & Procurement Officer is responsible for managing and overseeing all procurement and logistics activities for the organization and its multisector projects, especially education, ensuring transparency, cost-effectiveness, and compliance with relevant policies and regulations. Ensure all procurement and logistics activities comply with organizational and donor policies and ensure procurement records are complete, accurate, and audit-ready. Close coordination and support are provided to finance and other departments

• Draft contracts and purchase orders, issuing them to vendors and following up to ensure compliance with terms and conditions.
• Coordinate the transportation and delivery of goods and services to project sites.
• Manage inventory, including tracking, storage, and distribution of materials.
• Oversee customs clearance processes and ensure compliance with import regulations.
• Monitor and manage project assets, maintaining accurate records of asset allocation and usage.
• Collaborate with project teams to forecast logistical needs and address potential challenges proactively
• Maintain accurate records of inventory and stock levels.
• Ensure appropriate documentation is included in each procurement file, including memorandums of negotiation.
• Perform due diligence and vetting of all vendors.
• Assist in preparing payment requests and perform regular reconciliations.
• Coordinate the delivery schedule with vendors before distribution, ensuring alignment with the program team's schedule.
• Address and resolve quality or quantity issues with suppliers.
• Liaise with vendors and subcontractors, serving as a point of contact as needed.
• Assess and mitigate potential risks associated with the supply chain, such as disruptions in the availability of critical supplies.
• Full compliance of operation with AICS and donor rules, regulations, and policies, implementation of organizational operational strategies, establishment of targets, and monitoring of achievement results.
• Prepare all necessary documentation for procurement of goods and services in accordance with AICS rules and regulations, including PR, GRN, SRN, RFP, RFQ, PO, and Contracts or any other documents as needed.
• Maintain records on the procurement process and related documents and files to ensure transparency and accountability.
• Support the finance team in finalization of the procurement-related task of the expenses (programmatic & operational)
• Raise purchase orders, seek approval, and dispatch as and when required in connection with procurement procedure.
• Arrangements of facilities for program/ project events, training, workshops, and other activities in terms of travel accommodation, transportation, ticketing, venues, etc., as per the approved Purchase Request Form.
• Monitors deliverables under contracts awarded and prepares documentation for authorization of payments to suppliers.
• Prepare Goods Received Notes, make stock cards, and ensure storage of goods based on goods storage requirements.
• Arrangements of facilities for program/ project events, training, workshops, and other activities in terms of travel accommodation, transportation, ticketing, venues, etc., as per the approved Purchase Request Form.
• Monitors deliverables under contracts awarded and prepares documentation for authorization of payments to suppliers.
• Prepare Goods Received Notes, make stock cards, and ensure storage of goods based on goods storage requirements.
• Monitor the rental drive’s log sheet, over time and movement, condition, and AC daily.
• Monitor the fuel issuance/receipt and deal with the fuel providers for the AICS vehicles and office operations.
• Make sure all official vehicles are running and in very good condition.
• Operation-sorting and analysis of the operating environment, timely readjustment of the operation, advice on legal considerations, and risk management.
• Proper management of AICS assets, facilities, and logistical services, including full compliance with AICS policies and procedures.
• Any other relevant tasks assigned by the supervisor.

• Strong diplomatic skills, a high level of cultural sensitivity, and familiarity with domestic and international work environments
• Proactive, able to adjust quickly to the demands and AICS’s requirements, analytical and innovative thinking, very good at attention to detail
• Focused, familiar with working long hours both in the field and office levels. Manages multiple procurement and logistics tasks efficiently, plans and prioritizes work to meet deadlines under pressure.
• Good personal organization, interpersonal, and communication skills.
• Significant within the scope of responsibilities
• Proven ability in managing and implementing logistics & procurement activities and delivering results
• information management, report writing, communication, and problem-solving of the relevant position
• Relevant work experience in procurement, logistics, and operations with NGOs/INGOs

Interested applicants should submit their CV along with a cover letter to Jobs@aicsafg.org  no later than 23th October 2025. 

Important Notes: 
•    Please quote the Vacancy Number and Position Title and Job Location as the Subject of the e-mail when applying. 
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage. 
•    Only short-listed candidates will be contacted for further assessment.

The Afghanistan Institute for Civil Society (AICS) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs@aicsafg.org

Afghanistan Institute for Civil Society (AICS) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AICS implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AICS is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AICS Safeguarding Policy at all times. 

By sharing your cover letter and resume with AICS in response to this job application, applicants consent AICS to keep this information in file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AICS Afghanistan to info@aicsafg.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.