14 hours ago

Finance HR / Admin Officer (Field Office - Kunduz)

Afghanistan Institute for Civil Society (AICS)
203

Position Title: Finance HR / Admin Officer (Field Office - Kunduz)

2025-09-16    Kunduz     Full Time     203

Job Location: Kunduz
Nationality: National
Category: Admin-Clerical Finance Human Resources
Employment Type: Full Time
Salary: As per organization salary scale
Vacancy Number: AICS2025-9-03
No. Of Jobs: 1
City: Kunduz City with travel to other provinces and districts
Organization: Afghanistan Institute for Civil Society (AICS)
Years of Experience: At least 4-6 years of work experience in the field of finance as an officer or accountant with national and international organizations especially with highly reputable local NGOs.
Contract Duration: Seven months with possible extension (Subject to donor funding availability)
Gender: Male/Female
Education: Bachelor’s degree in Business Administration, Economics, Finance or accounting, or a relevant Field
Close date: 2025-09-16

About Afghanistan Institute for Civil Society (AICS):

Afghanistan Institute for Civil Society (AICS):

The Afghanistan Institute for Civil Society (AICS) is a nationally recognized non governmental organization (NGO) committed to strengthening the role of NGOs in Afghanistan’s development. AICS initially focused on enhancing the institutional effectiveness of NGOs through a certification program based on locally defined and internationally recognized standards. It has also provided capacity-building support and promoted transparency and accountability among NGOs. Furthermore, AICS is actively engaged in capacity-building initiatives and research activities.

Over time, AICS has expanded its scope to include direct implementation and support of education sector programs, particularly in Early Childhood Development (ECD), Community-Based Education (CBE), and Accelerated Learning Programs (ALP). Additionally, AICS conducts capacity-building programs for NGOs and implements research projects in the education sector to support the development of evidence-based strategies, strengthen education systems, and contribute to more effective and informed decision-making by stakeholders at all levels.

Today, AICS continues to serve as a key platform for strengthening NGO capacity, supporting inclusive and quality education services, and generating knowledge to inform policies and practices across the development sector.

  • To support and implement effective education programs across ECD, CBE, and ALP, aimed at improving access to and the quality of learning for Afghan children and youth.
  • To generate practical, evidence-based research that contributes to improved education policies, planning, and service delivery in Afghanistan.
  • To build the institutional capacity of NGOs through tailored training, technical assistance, and performance-based support.
  • To promote transparency, accountability, and quality standards among NGOs operating in Afghanistan through the application of certification systems and good governance practices.
  • To facilitate coordination and constructive engagement between NGOs, government entities, and development partners for effective and aligned service delivery.

Education Cannot Wait (ECW) has been supporting education programs in Afghanistan since 2017, and through this program AICS will focus on girls’ education as well as community-based education to reach children and adolescents in the most crisis-affected areas, in this project AICS will be supporting this initiative Baghlan and Kunduz provinces.

Job Descriptions:

To support AICS Finance HR & Admin department in effective management of the finance function of AICS including in the management of finance documentation, bookkeeping, reporting, cash management, and day-to-day Finance HR and Admin activities with strong knowledge of financial accounting and software (Quick Book)

Finance Responsibilities:

  • Maintain Cashbook on monthly basis and make sure all the transactions are booked according to the approved budget lines.
  • Plan, coordinate, and execute procurement of goods and services in line with procurement policies and procedures of AICS.
  • Having moderate knowledge of bookkeeping process and accounting system.
  • Process supplier’s invoices and make sure suppliers are paid promptly.
  • Perform procurement methods and activities in accordance to organization’s policies and procedures.
  • Payments promptly and in consideration of AICS procedures, and reconcile petty cash expenses and advances on a daily and monthly basis.
  • Prepare cash count documents on a daily, weekly, and monthly basis and always remain organized and prepared for surprise cash counts.
  • Review expense reports by ensuring that the information presented in the expense report accurately represents the expenses incurred and are reasonable project-related expenses and process for payment.
  • Deposit in Government Treasury payroll tax, contractor/supplier tax, maintain and update database of tax deducted from, staff, contractors, and tax payment/deposit.
  • Prepare and process monthly taxes in close coordination with the finance manager for the field office.
  • Provide extensive support during internal and external audits to the line manager
  • Assist in the preparation of different financial reports for the line manager, management, donors, and tax authorities.
  • Assist in the preparation of different financial reports for the line manager, management, donors, and Afghan tax authorities.

Administration & HR Responsibilities:

  •  Disciplinary process, contracts, status change, exit, employee ID assignment, and ID card production.
  • Process and support the implementation of performance appraisal of staff (probationary & annual).
  • Process staff recruitment & hiring and ensure that proper support is delivered to HR aspects of AICS.
  • Ensure day-to-day correspondences, information sharing, and filling and appropriate follow-up actions.
  • Assist in the preparation of field missions to the regions and render logistic support.
  • Processing delivery notes and invoices, procurement, and administrative reports.
  • Regularly update the office inventory list and ensure records are updated.
  • Guide and monitor daily transport arrangements (drivers, log books, vehicle records forms, drivers overtime etc.)
  • Develop and maintain staff timesheets as per the AICS HR policies for each project.
  • Maintain a proper filing system. This includes sorting, sequencing, and making sure that proper supporting documents are attached and a proper tracking system of vouchers in & out
  • Review the inventory tracker to ensure that all purchased equipment added into the system is entered into the inventory tracker and is physically in place
  • Prepare monthly, quarterly, and annual fuel consumption reports for office vehicles and generators
  • Maintenance of office filling system ensuring safeguarding of confidential materials
  • Organize travel including purchasing of tickets and conference facilities arrangements
  • Supervision of field office finance, administration, and HR staff under the direct supervision of the provincial coordinator and HQ line managers
  • Hanging up the important notices around the office area.
  • Any other task assigned by the line manager (Provincial Coordinator & Finance Manager)

Job Requirements:

  • Strong computer spreadsheet/word processing skills
  • Be able to work under pressure with a tight deadline
  • Practical experience of QuickBooks Accounting software for NGOs
  • Understanding of IAS (International Accounting Standards & GAAP (General Accepted Accounting Standards)
  • Service and quality-oriented, proactive, persistent, broad-minded, and able to assess issues & situations from different perspectives
  • Excellent ability to work independently or in teams, to multitask, and to work in a multicultural environment 
  • Firm compliance to orders, rules, and regulations; familiar and has updated knowledge of manpower regulation
  • Good communication skills with good command of Dari, Pashto, and English 
  • Good social skills and ability to work as part of a team
  • Excellent interpersonal skills, people person, diplomatic, empathic
  • Experience working with communities and Shuras
  • Ability to work collaboratively with colleagues
  • Ability to work in a challenging environment

Submission Guidelines:

Interested applicants should submit their CV along with a cover letter to Jobs@aicsafg.org  no later than 16th September 2025. 

Important Notes: 
•    Please quote the Vacancy Number and Position Title and Job Location as the Subject of the e-mail when applying. 
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage. 
•    Only short-listed candidates will be contacted for further assessment.

The Afghanistan Institute for Civil Society (AICS) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs@aicsafg.org

Afghanistan Institute for Civil Society (AICS) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AICS implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AICS is kept free from harm and abuse is prevented.
 
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AICS Safeguarding Policy at all times. 

By sharing your cover letter and resume with AICS in response to this job application, applicants consent AICS to keep this information in file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AICS Afghanistan to info@aicsafg.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.

Submission Email:

Jobs@aicsafg.org

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