WDIO Background:

Watan Development and Initiative Organization is a non-governmental, nonprofit, nonpolitical, and independent organization dedicated to empowering and uplifting communities through sustainable development, social justice, and the enhancement of well-being for individuals and families. Since its establishment in 2014, we have tirelessly worked towards poverty alleviation, economic empowerment, education and skill development, health and well-being, gender equality, women's empowerment, agriculture and livestock, and environmental sustainability. Our goal is to improve living conditions, provide quality education and essential skills to individuals, enhance community health and well-being, achieve gender equality, improve agricultural productivity, and promote environmental sustainability.

With a passionate team of over ninety-seven individuals and a strong network of partners and supporters, we strive to bring about positive change by preserving and celebrating cultural diversity and heritage, fostering social cohesion, and promoting cross-cultural understanding and respect. We ensure program effectiveness and accountability through continuous monitoring, evaluation, and data-driven approaches. Our commitment to integrity, sustainability, accountability, innovation, empowerment, advocacy, and respect for diversity guides our efforts as we address pressing challenges such as poverty alleviation, education, healthcare, environmental conservation, women's empowerment, child welfare, and sustainable development.

Through innovative programs, advocacy efforts, and community engagement, Watan Development and Initiative Organization is at the forefront of driving sustainable solutions and empowering individuals to create a better future

WDIO is nationally based in Kabul and maintains field operations through five regional offices, with over ninety-seven staff members, located in Kabul, Bamiyan & Logar (Center-Region), Ghor & Herat (West-Region), Nangarhar, Laghman & Kunar (East-region), Takhar & Badakhshan (North-Region) and Kandahar (South-Region). WDIO maintains the departments of Program, Operation, Human Resources Finance, and Procurement. Each department operates according to the WDIO written policies and procedure manuals updated based on the context of the area where WDIO implementing projects.

WDIO is committed to applying a ‘zero tolerance’ policy towards acts of sexual exploitation and abuse by its personnel. In 2003, the United Nations Secretary-General issued a Bulletin on “Special measures for protection from sexual exploitation and sexual abuse” (ST/SGB/2003/13) (“the Bulletin”). To support the system-wide implementation of the zero-tolerance policy, the Director-General has decided to adopt the standards of conduct and provisions on PSEA set by the Bulletin, adjusted as necessary, to be applied by WDIO personnel, as follows.

Job Summary

The Admin & HR Assistant is responsible for overseeing the daily HR& Admin-related functions, ensuring smooth and efficient operations.  He/ She will be based in the provincial office and works under the direct supervision of the Project Manager/ Officer in the provincial office and the Sr. HR Officer at the central level.

Main duties and responsibilities:

HR Responsibilities:

• To implement a staff database for all projects at the provincial level.
• Assist in recruitment of staff (Community Mobilizers& Teachers) for the concerned districts at the provincial level.
• Ensuring that all the staff personnel files are up to date as per the standard checklist, and Preparation and follow-up of staff list for different projects.
• Assist in the evaluation of project staff as per the advice of central HR.
• Providing information to prepare and process an accurate and complete payroll, ensuring that employee salary and remuneration are processed promptly, including processing all changes to payroll.
• Collect and verify monthly timesheets and ensure accurate data entry for all projects (e.g., absences and leaves).
• Ensure all staff have valid contracts and up-to-date job descriptions.
• Maintain the HR filing system, ensuring confidentiality and accuracy of employee records.
• Assist in organizing and facilitating HR-related training sessions for staff to enhance their skills and knowledge.
• The Admin& HR Assistant is required to regularly share all HR- related updates of the province with the Sr. HR Officer based in the central office.
• Deal with employee requests regarding human resources issues, rules, and regulations

Admin Responsibilities:

• Keep an inventory of all equipment, furniture, property, and goods belonging to the project.
• Maintain an orderly system of files for correspondence, reports, and contracts-related documents.
• Supervising support staff (Cleaners, Cooks, Gardeners, drivers, and Guards) for daily activities.
• Recording of administrative activities of the project;
• To look after the arrangement of meetings, workshops, and conferences of the related office
• To look after the arrangement of personnel, vehicles, keys of the gates of the office, staff house, guest house, correspondence, and other files, and keep them properly and updated manually and computerized
• To control the recording and updating of the inventory of the fixed assets of the offices
• To look after providing, distributing, and keeping a proper balance and update of office stationery.
• To ensure that all utility bills (electricity, water, telephones, etc) are paid on time.
• To ensure a healthy and safe working environment is provided to all staff.
• Maintain stores and stock records.
• Any other task assigned by the line manager.

Qualifications:

• Having at least a Bachelor’s degree in HRM, Economics, BBA, Accounting, Educational Management, Leadership, or any other relevant field.
• Having at least 3 years’ related experience from an accredited college or university.
• Required Languages – Excellent Pashto and Dari reading, writing, and verbal skills, Fluent in English, reading, writing, and verbal skills.  
•  Excellent computer skills- Word, Excel, PowerPoint; plus, the ability to quickly learn various reporting systems is required.
• Strong communication skills,
• Efficiency, result-oriented, and excellent management capabilities,
• Ability in problem-solving and conflict resolution,
• Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues responsibly and maturely,
• Excellent capacity development and teamwork skills, cross-cultural and gender sensitivity,
• Respect the confidentiality of the organization,

Interested applicants could submit their CV and cover letter via the link below:

https://ee.kobotoolbox.org/single/2ctiAEtI