7 days ago

Grants and Compliance Coordinator

Vision Development Organization
194

Position Title: Grants and Compliance Coordinator

2025-08-23    Kabul     Full Time     194

Job Location: Kabul
Nationality: National
Category: Business Development Management Monitoring and Evaluation Program
Employment Type: Full Time
Salary: As per organization salary scale
Vacancy Number: VDO-0028-2025
No. Of Jobs: 1
City: Kabul + Travel to other provinces
Organization: Vision Development Organization
Years of Experience: At least 3 years of relevant experience in grants management, proposal development, donor compliance, or institutional fundraising in NGOs or development agencies.
Contract Duration: One Year/Extendable
Gender: Male/Female
Education: Bachelor’s degree in Development Studies, International Relations, Business Administration, Masters will be preferred
Close date: 2025-08-23

About Vision Development Organization:

VDO is an independent, non-profit, non-political and non-governmental organization established in January 07, 2015. The organization is composed with a strong and committed team to respond to the needs of Afghanistan. VDO’s special concentration on project implementation is impact- centered approach and VDO ‘s team is committed to work for the welfare and progress of society and the vulnerable people. VDO ‘s efforts focus on changing mentalities and attitudes about women’s participation and contribution in the society. Not only, it also focuses on economic development, advocacy, research and girl’s education.

Job Descriptions:

Purpose of the Position

The Grants and Compliance Coordinator will be responsible for identifying funding opportunities, coordinating the development of proposals and concept notes, and ensuring that VDO remains compliant with donor regulations and internal policies. The position will play a critical role in facilitating donor outreach, registration on funding platforms, and managing donor due diligence documentation.

Key Responsibilities

A. Grants Management and Development

  • Track, identify, and analyze donor calls for proposals, concepts, and expressions of interest relevant to VDO’s thematic areas.
  • Coordinate the timely development and submission of high-quality concept notes and proposals in collaboration with program and finance teams.
  • Support the creation of proposal development timelines, and ensure adherence to deadlines.
  • Maintain an updated grant tracker and calendar of donor opportunities.
  • Ensure consistency in proposal language and alignment with VDO’s mission, values, and strategic priorities.

B. Donor Compliance and Due Diligence

  • Review donor regulations and ensure full compliance across project design and implementation phases.
  • Prepare, maintain, and regularly update due diligence documentation packages for donors, including legal registration, policies, organizational structure, financial records, and audit reports.
  • Support project and finance teams in understanding donor compliance requirements and integrate them into project planning and implementation.
  • Monitor grant agreements and reporting obligations, flagging potential risks or issues with reporting deadlines, budget revisions, or compliance gaps.

C. Donor and Partner Outreach

  • Register VDO on relevant donor and partner portals (e.g., UNGM, Grants.gov, ReliefWeb, Devex, etc.) and ensure profiles are updated regularly.
  • Develop and maintain a donor contact database and contribute to relationship-building efforts with donors, UN agencies, INGOs, and funding platforms.
  • Support strategic communication efforts, including sharing success stories, capability statements, and organizational briefs to potential donors.

D. Internal Coordination and Capacity Building

  • Work closely with program, MEAL, and finance departments to align proposals with technical strategies, budget frameworks, and monitoring plans.
  • Build internal capacity through training and mentoring of program staff on proposal writing, donor guidelines, and compliance protocols.
  • Facilitate learning and documentation from proposal processes, including success and rejection analyses.

Job Requirements:

  • Bachelor’s degree in Development Studies, International Relations, Business Administration, or related field (Master’s degree preferred).
  • At least 3 years of relevant experience in grants management, proposal development, donor compliance, or institutional fundraising in NGOs or development agencies.
  • Proven experience writing successful proposals for donors such as UN agencies, USAID, EU, DFID, or foundations.
  • Strong understanding of donor regulations and compliance requirements.
  • Excellent English writing and communication skills; fluency in Dari and/or Pashto is a strong asset.
  • Demonstrated ability to coordinate across departments and manage multiple deadlines.
  • Proficiency in Microsoft Office Suite and online grant platforms (e.g., UNGM, Grants.gov).

Core Competencies

  • Attention to detail and strong organizational skills
  • Strong interpersonal and coordination skills
  • Proactive and able to work independently and under pressure
  • Commitment to VDO’s values, gender equality, and ethical standards

Deliverables and Performance Indicators

  • Monthly updated donor and proposal tracker
  • Minimum of 3 high-quality proposals or concept notes developed/submitted quarterly
  • VDO profiles maintained and updated across at least 5 donor platforms
  • Timely and complete preparation of donor due diligence documentation
  • Compliance review reports shared quarterly with program and senior management teams

Submission Guidelines:

  • Interested candidates should submit a cover letter and CV to careers@vdongo.org
  • Please write the Job title and Vacancy Number in the subject line of your email.
  • Applications received after the closing date will not be considered
  • ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR WRITTEN TEST OR INTERVIEW.

Submission Email:

careers@vdongo.org

Apply



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