| Job Location: | Farah |
|---|---|
| Nationality: | National |
| Category: | Support |
| Employment Type: | Full Time |
| Salary: | As per MdM Salary Scale |
| Vacancy Number: | 25AFG023 |
| No. Of Jobs: | 1 |
| City: | Farah |
|---|---|
| Organization: | Medecins du Monde - France |
| Years of Experience: | Minimum of 4-6 years’ experience in similar position with NGOs & INGOs. (preference & priority will be given to local applicants residing in Farah and near by provinces) |
| Contract Duration: | 12 months (ECHO Funding) |
| Gender: | Male/Female |
| Education: | Bachelor’s degree or Master’s in the relevant field. |
| Close date: | 2025-05-22 |
Médecins du Monde - France (MdM-F) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including Afghanistan. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.
Scope of Work:
Based in the area office in Farah, the Log & Supply Officer (Under the supervision of the Field Coordinator), manages all logistics functions (Procurement, facilities, assets, fleet, stock, etc.) in the area, He/she is the line manager of the Log Admin Assistant (50%) and Drivers in the area.
Duties & Responsibilities:
• Responsible for all the Logistics activities in the Area: Assets, Facilities and equipment Maintenance, purchasing, fleet management, warehousing, communication, water and sanitation, energy supply, construction, rehabilitation;
• Responsible to manage the Logistics Team including drivers and guards.
• To provide technical, mechanical, electrical, and logistical support to all MdM activities
• Maintain proper documentation and records in the logistics department;
• Prepare and submit a monthly report to the logistics coordinator on Supply, stock, assets, fleet management, and other logistics aspects.
• Contribute to design, supervise and monitor costs of any new construction, rehabilitation or maintenance to buildings and structures within project sites. Ensure workmanship is of high quality.
Supply & procurement
• Ensure that PO (Purchase Orders), MR (Mission Request), QR (Quotation Requests) and EG (Evaluation Grids) are properly generated and used.
• Ensure that all logistic files are correct, up to date and duly uploaded in SharePoint
• Ensure an efficient, transparent and cost-savings purchase system in accordance with the program’s needs and the MdM and donors’ procedures (vehicle, lease, supply, etc…)
• Set up framework agreements for commonly purchased items to reduce procurement lead times and administration.
• Draft contracts for vehicle rental, premises rental, maintenance, suppliers or tenders
• Follow up on contract time frame
• Ensure the correct application of MdM internal procurement procedures and check that the requests have all necessary information for processing and comply with donor’s requirements
• Oversee the set up and maintenance of a preferred supplier database, (price list) and conduct regular evaluation of existing suppliers, new market assessment to identify potential suppliers.
• Validates the invoices from suppliers and transfer the file for payment after checking: Goods are physically received (delivery note is signed or entry in stock are done) and corresponding to what was ordered in term of quantity and quality, The prices are negotiated and respected.
Fleet management
• Final responsible for the transport of staff and goods according to the needs of the Program (efficiency in transport, analysis of consumption…)
• Review the weekly vehicle allocation prepared by the logistic assistant.
• Review fuel consumption rates of all individual fleet vehicles over time and present results to the Logistic Coordinator on a monthly basis.
• Oversee the usage of vehicles.
• Regularly review vehicle provider provision in Afghanistan and if suitable suggest improvements.
Facilities and asset management
• Ensure a proper and transparent stock management system for the equipment and the logistic stock (inventory control, equipment sheets…)
• Conduct full fixed asset verification on a trimestral basis and update the fixed asset register for any discrepancies.
• Ensure assets issued to and received back from staff are correctly recorded.
• Ensure all assets are labelled and easily traceable from and to the fixed asset register.
• Ensure a good and regularly maintenance of the program’s premises (office, clinics, warehouse & guesthouse) and vehicles.
• Ensure an efficient communication system (computers, internet, and telephone)
• Ensure maintenance of computers, and IT equipment along with the maintenance company.
Human Resources
• Plan annual leave for staff managed to ensure there is sufficient logistical resource available at all times.
• Carry out performance appraisals for all staff managed every year and ensure that this staffs appraise their direct reports to the same timescale.
Others
• Translate verbally and by written when necessary
• Perform any other additional duty on request of his/her supervisor
• Respect MdM principles/values and do not accept gifts in form of financial or any other compensation (ex: items/materials, food, drinks) from suppliers, traders, contractors, patients/ caregivers
• Prepare the monthly report on logistic activities
The interested candidates should submit their applications with the updated CV, motivation letter, including references details to the following email – vacanciesmedecinsdumondeaf@gmail.com – no later than the closing date. The reference "Logistic & Supply Officer" must be stated in the subject of the email you will send to MdM. If you do not clearly state the position for which you are applying, your application may not be considered. Only shortlisted candidates will be contacted. Please note that MdM does not reimburse transportation cost if applicants are asked for interview or a test.
MdM does not charge fee at any stage of its recruitment process. All applications are free for all candidates, and no one should require any payment or compensation during the recruitment process.