“Help – Hilfe zur Selbsthilfe” is a German non-governmental charity-organization duly registered with the courts of law in Germany and in several host countries, including Afghanistan. Help was founded in 1981 by concerned Members of Parliament of all parties represented in the German Parliament. We started providing humanitarian assistance for Afghan refugees in Pakistan and Iran and soon extended to development-oriented activities. We provide aid and development support regardless of race, creed or nationality. Priorities are set based on need and upon the request from partners and vulnerable communities to cooperate fairly and transparently.

The Admin/Finance Officer is responsible to oversee and handle the routine financial activities of the project including transaction processing, reconciliation, and monitoring of office financial records. He will ensure that financial policies, procedures, and systems are in place, the internal control is robust & effective, and financial resources are properly safeguarded. He will also ensure appropriate audit trails are maintained.

Main Responsibilities

Finance & Accounting

• Maintain accurate project financial records, ledgers, and documentation.
• Ensure timely processing of project payments, including payroll, vendor payments, and advances.
• Monitor project expenditures and reconcile accounts monthly.
• Prepare and submit project periodic financial reports to finance manager, donor and other stakeholders.
• Assist in internal and external audits by providing required project documentation and support.
• Ensure all project transactions are properly authorized; tax is accurate & supporting documents are completed.
• Prepare project vouchers & record all transactions into the computerized accounting system.
• Check all project purchase requests form (PRFs) as per budget lines.
• Maintain updated cash book on daily basis.
• Ensure appropriate entries are passed (adjustment, reversal, correction) and receipts and payments are accurately matched, classified and reconciled for audit trail.
• Liaise with finance department regarding monthly tax payment
• File original tax forms & settlement including communication & correspondences with the tax authorities.
• Any other tasks assigned by the Finance Manager

Administration

• Oversee general administrative functions, including project office management and logistics.
• Maintain updated records of contracts, agreements, and fixed assets.
• Support HR functions, such as timesheets, leave records, and recruitment logistics.
• Ensure compliance with organizational and donor policies, including documentation and record keeping.

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• Minimum of 3–5 years of experience in project finance and administration, preferably in the development or humanitarian sector.
• Strong knowledge of accounting software (e.g., QuickBooks, Excel, or other ERP tools).
• Familiarity with donor compliance is an asset.
• Proven organizational, communication, and problem-solving skills.
• High attention to detail, integrity, and ability to work under pressure.
• Fluency in written and spoken English; knowledge of local language(s) is a plus.
• Ability to work in a team environment.
• Strong financial analysis skills

Please submit your application, including your CV and Cover Letter, electronically to recruitment-afg@help-ev.de. When sending your email, kindly include the job title and vacancy number in the subject line (ex: Admin/Finance Officer-Help-109) to ensure proper processing of your application.

Important notes:

• It is important to note that applications received after the deadline will not be considered. Due to the high volume of applications, we regret that we may not be able to provide individual feedback. If you do not hear from us within two weeks of the application deadline, please consider your application unsuccessful.