Afghanischer Frauenverein e.V.: AFV is a non-profit, non-governmental and non-political humanitarian aid organization registered with the Ministry of Economy in Afghanistan and has been working in the field of Education, Health, WASH, Vocational skills development, and humanitarian emergency response in Afghanistan since 1992. With a Country Office in Kabul and over 200 local staff members countrywide, AFV is implementing sustainable relief programs that are mainly in the rural areas, focusing on supporting children and their families in extreme poverty. Today AFV is engaged in over 21 relief programs serving over 200,000 people per year all over the country. The organization provides technical and financial support to five schools in Kabul, Kunduz and Ghazni provinces; runs vocational training courses for people with disability in Kabul and Ghazni; provides safe drinking Pipe for poor communities in remotest parts of some provinces; supports seven Basic Health Clinics (BHCs) in Kabul Province; and delivers humanitarian assistance particularly in partnership with other local partners.

Vacancy No: AFV25-007

Terms of Reference (TOR)

EPI /Pharmacy Supervisor

Lifesaving Healthcare Services Provision to Mothers and Children Through Basic Health Center (BHC) in Remote Rural Area of Kabul Organization:    The Afghanischer Frauenverein e.V. (AFV)

Gender:              Male/Female

Contract type:   Full-time

Contract Duration: 1 year with possibility of extension subject to performance and funds availability

Duty Station:     Kabul Province

About the position:

The Pharmacy/EPI supervisor is responsible for overall management of the Pharmacy /EPI activities of health project of AFV in Kabul province and distract level (Pharmacy Stock, Warehouse, Health Facility medicine supplies, stock cards, consumption report, database of medicine and medical supplies in the country Office and Health Facility level.

The responsibilities also include medicine quantification training and other related trainings related to pharmacy field, ensuring buffer stock in ealth Facility level, request for medicine, medical supplies, to ensure health staff capacity is developed in medicine field to the possible extent).

The Pharmacy / EPI Supervisor is also responsible for supervision and providing technical support to HF, ensuring RCW 50s are functional and supplied with gas supply to operate, ensure supply of vaccine to HF, verify data received form HF level related to EPI, and ensure the target is reached on immunization. The incumbent should regularly monitor proper and timely distribution of vaccines and maintenance of vaccines in the optimal temperature.

The pharmacy /EPI supervisor works closely with and under the supervision of the AFV Senior Health Project Officer to provide technical support to project /Health Facility through frequent supervision, communication, on the job and formal trainings, workshops, and other activities for the health staff. He conducts regular visits to the field to ensure the Pharmacy /EPI related performance, supply of medicine and medical supply, supply of vaccines, storing vaccines properly, reporting of pharmacy /EPI data, quality and consistency of data and progress toward implementation of Project.

Key Duties and Responsibilities

Technical Tasks:

• Establish well organized pharmacy Stock or Warehouse in Health Facility level and country Office level
• Ensure timely medicine supplies. Maintain stock cards and database of medicine and medical supplies in PO level.
• Maintain stock cards and database of medicine and medical supplies in HF level.
• Ensure preparing and collection of consumption report of medicine and medical supplies as per standard template.
• Conducting medicine quantification and other related trainings in the field of Pharmacy to the Health Facility Medical team. Ensuring buffer stock availability in HF level.
• Request for medicine and medical supplies. Ensuring HF capacity is developed in medicine field to the extent possible.
• Supervise and support the medical team in Health Facility as per the implementation plan ensuring RCW 50s or other kind of EPI refrigerator are functional and supplied with gas to operate. Ensure supply of vaccine to HF.
• Check and verify the data received from HF level related to EPI. Ensure the target is reached on immunization.
• Ensure proper and timely distribution of vaccines and maintenance of vaccines in the optimal temperature.
• Maintain standard and appropriate storage of the medicine in pharmacy stock.
• Maintain a computerized data base of essential drugs in the AFV Pharmacy Stock.
• Maintain proper records of the Pharmacy Stock.
• Prepare purchase orders for supply of medicine and assist the Logistic Department in procurement of medical equipment and supplies.
• Raise of awareness regarding EPI services in HF whens vaccines are supplied.
• Supervision of HF for proper storing and timely administration of vaccines
• Ensure all vaccine related data is properly recorded and kept and related reporting tools.
• Supervise consistency of data, timely collection of data for reporting purpose.
• Data Processing and analysis: Ensuring the data collected from HF level is as per registration. Presentation of analyzed data in summary tables and graphs along with interpretation of Information. Ensure achievement of target of related indicator. Prepare performance improvement Plan or action plan for the problem and follow up the performance to ensure the problem is addressed.
• Capacity building of Staff of Health Facility Improving quality of data collected from FH through:

On-job training of staff of HF during supervision visits. Conducting Pharmacy/ EPI refresher training for staff of HF. Assist the team in training Need Assessment of staff of HF.

• Managing CAAC survey in the catchment on annual basis, Identify and recruit Surveyors conducting training for Surveyors. Support conducting survey in the field.

Coordination, Reporting, and M&E:

-Monitor the EPI and CBHC activities in community and health facility level

-Participate in the health shura meeting and share the AFV achievements with Community Shura

-Assist the health team in data entry of pharmacy/EPI Report from HF to National Data Base. Monitoring and evaluation of Survey

-Analysis and evaluation of Survey data

-Support final report of catchments area annual science or microplanning survey

-Keep proper record of CAAC survey for payment and record keeping.

-Establish and strengthen referral system from community to HF

-Assist the Project team and research team in conducting Epidemiological surveys:

-Data collection, data entry and analysis of epidemiological studies conducti in the catchment and all related report

-Participate in related subcommittee. Prepare Field Visit Report

-Prepare monthly activity report

-Prepare monthly Pharmacy/EPI Report of Health Facility.

-Assist the health team in preparation of Monthly, Quarterly and Annual Progress Reports.

Any other task delegated AFV Management and line supervisor

Job Requirements

1. Graduated from Recognized medical Science (Pharmacy Technician or Pharma D) institution and pass the exit exam
2. Training in EPI is desirable.
3. At least 4-5 years of experience in a related field.
4. Have experience in pharmacy and EPI
5. At least 5 years’ experience of working in BPHS field.
6. Experience in training, facilitation, and/or program support.
7. Excellent interpersonal skills.
8. Excellent communication skill
9. Have skill of English
10. Skills of MS-Office, specifically MS-Excel and Power point is a must.
11. Have problem solving skill

Education:

1. Graduated from Recognized medical Science (Pharmacy Technician or Pharma D) institution and pass the exit exam
2. Training in EPI is desirable.
3. At least 4-5 years of experience in a related field.
4. Skills of MS-Office, specifically MS-Excel and Power point is a must.

Work Experience:

1. At least 4-5 years of experience in a related field and work in supervisory field (EPI & Pharmacy)
2. At least 5 years’ experience of working in BPHS field.
3. Experience in training, facilitation, and/or program support.
4. Excellent interpersonal skills.
5. Excellent communication skill
6. Skills of MS-Office, specifically MS-Excel and Power point is a must.
7. Fluency in English and local languages Pashto and Dari.

Skills and Abilities: 

• Ability to organize, plan and prioritize multiple tasks and meet deadlines.
• Have technical skill about the EPI and pharmacy
• Excellent communication, cooperation, and interpersonal skills
• Excellent Project Management skills
• Be excellent team player.
• Good coordination skills
• Excellent Communication skills.
• Problem solving skills in day to day and crisis situations.
• Readiness to work out of office hours.
• Cultural sensitivity and experience in crisis management on different level
• Fluency in Dari / Pashto and English

Submission Guidelines:

Interested candidates meeting the mentioned criteria set for the position can send her/his CV along with a motivation letter to the following email address:

info@afv-organization.org with the subject line “AFV Pharmacy/EPI Supervisor”. If you have questions regarding the vacancy, please contact the mentioned email address. Shortlisted candidates will be considered for further recruitment process.

Submission Email:

info@afv-organization.org