29 days ago

Admin Assistant

IRC (International Rescue Committee)
(Job has been expired)

Position Title: Admin Assistant

2024-06-01        Kabul       Full Time        335

Job Location: Kabul
Nationality: National
Category: Admin-Clerical
Employment Type: Full Time
Salary: As per IRC Salary Scale 9B
Vacancy Number: 51995
No. Of Jobs: 1
City: Kabul
Organization: IRC (International Rescue Committee)
Years of Experience: 1 to 2 years proven Administration experience with emphasis on travel with international NGOs
Contract Duration: 12 months with possible extension
Gender: Female
Education: University degree in Business Administration or another related field
Close date: 2024-06-01

About IRC (International Rescue Committee):

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity, and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC opened the country program in Afghanistan in 1988. Our programs span the range from humanitarian relief to early recovery and development activities, focusing on child protection, education, economic wellbeing, health, and power. The IRC works in 10 provinces throughout Afghanistan, among which some of the most security volatile, and employs over 1000 staff.

Compliance with Policies:

  • Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRC’s mission. We must abide by the IRC Way and Safeguarding Policies all the time. 
  • The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.

Job Descriptions:

  • Travel arrangement for expats and IRC local staff flight booking, transfer arrangement, visa arrangement and accommodation Forwarding and shipment of personal effects of arriving/departure
  • Guesthouse management for expats and local IRC staff
  • Preparation of vouchers for travel and hotel payment and other payments directly related to duties as elaborated above. Ensure that all supporting documents attached as per finance regulation
  • Tracking and reporting on monthly travel expenditure (tickets, visa, per diem and accommodation)
  • Develop and implement a filing system for travel.
  • Help on developing and implementing of a filing system for travel and other related activities
  • Be able to travel to field offices for monitoring, on the job training, recommendation, and proper arrangement.
  • Be creative and follow up all administrative activities in a proper and standard manner
  • Arrangement of refreshment for trainings, meeting, and workshop inside/out of office
  • Supervising the support team inside office and report if there are any issues
  • Updating expats and local staff travel tracker and share it on weekly basis to admin manager
  • Updating of the international travellers tracking sheet to the IRC Regional.
  • Compile and process travel agencies payment accurately on time 
  • Field visit related to admin issues in field to report Kabul admin team for further action
  • Prepare and process lease agreements of all IRCA Premises (Offices, Guesthouses, Warehouses, parking Area, Medical Warehouses, and all SHLS Centres)
  • Receipt, registration, coding and forwarding of incoming faxes, letters, and other correspondence to proper department/unit/office
  • Sound contributions to knowledge networks and communities of practice.
  • Carries out other duties as assigned by supervisor.
  • Ensure and adhere to policies and regulations of organization

Job Requirements:

  • University degree in Business Administration or another related field.
  • 1 to 2 years proven Administration experience with emphasis on travel with international NGOs.
  • Must have computer skills.
  • Good organizational, diplomatic, and reporting skills
  • Able to work under pressure
  • Fluency in Pashto, Dari, and English
  • Computer skills (including MS Word, Excel, Access, and Microsoft outlook) is must
  • Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

Submission Guidelines:

For IRC- Afghanistan Internal Candidates:

(“ The IRC encourages employees to remain in a position for at least one year and be in good standing before applying for another position within the organization. if an employee is interested in a vacant position within the organization, he/she must inform his/her supervisor in advance before applying for a new position”)

(However, 1 year is a must to complete but to encourage IRCA employees somehow we are flexible who work in the current IRC position for at least 6 months or above and are given chance to compete for an opportunity in the organization)

All qualified candidates are requested to open the given link and follow the instructions:

https://rescue.csod.com/ux/ats/careersite/1/home/requisition/51995?c=rescue

applications received without a given link and/or online system will be disqualified and removed from the entire process. 

Shortlisted candidates will be directly contacted for a written test and after that for interviews. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office, Qala-e-Fathullah, Street # 3, District 10, Old UNOCHA Office, Beside Fatemia Mosque.

Submission Email:

This job has been expired!

Similar Jobs