1 month ago

Admin/Inventory Officer Nangarhar

(Job has been expired)

Position Title: Admin/Inventory Officer Nangarhar

2024-04-29        Nangarhar       Full Time        128

Job Location: Nangarhar
Nationality: National
Category: Admin-Clerical
Employment Type: Full Time
Vacancy Number: Jhp-UHI-459
No. Of Jobs: 1
City: Jalalabad
Organization: Jhpiego
Years of Experience: At least three years of experience in a similar position
Contract Duration: Regular
Gender: Male/Female
Education: Diploma in Business Administration, Public Administration or other related degree is required.
Close date: 2024-04-29

About Jhpiego:

Urban Health Initiative
The USAID funded Urban Health Initiative (UHI) Program’s goal is to improve health outcomes of people
living in urban areas, particularly focusing on the health of women and children and other vulnerable
populations. Interventions aim to increase demand, access and quality of health services. Lead by Jhpiego
and implemented by a dynamic consortium of organizations, UHI is implemented in five cities in
Afghanistan – Kabul, Herat, Mazar‐e‐Sharif, Jalalabad and Kandahar.

Job Descriptions:

The Administration/Inventory OFFICER is responsible for providing administrative and office support to the
Jhpiego Afghanistan office. The Administration/ Inventory Officer will be proactive and work closely with the City
Manager to improve administrative support as required. Review all expenditures before recording them into
QuickBooks and ensure the implementation of finance and accounting operating systems are compatible with
accounting practice standards in the country office.
Responsibilities for Admin Officer
• • Provides administrative/office support to the Jhpiego Afghanistan staff.
• • Ensures timely daily/general cleaning of the office and furniture/office equipment maintenance, etc. the
copier, cupboards, etc.
• • Ensures that stationery for daily use in the stationery/printer cupboards is restocked regularly and
requests for additional stocks as needed
• • Ensures proper usage and prompt replacement of kitchen supplies and toilet materials and request for
additional stocks as needed
• • Distributing approved RFQs to the vendors in the market
• • Collecting and transferring pouch to the HQ office.
• • Draft letters and translate letter Dari/Pashto to English or vice versa.
• • Assume other responsibilities, as assigned.

Responsibilities: for Inventory officer
• • Complete daily inventory transactions for all product used, linking them to the proper accounts and
maintain accurate physical inventory count of all non‐expendable supplies. • Prepare biweekly and monthly, and
annual Inventory Report, as needed.
• • Ensure that equipment/furniture quarterly physical inventory is carried out and updated in the
inventory database.
• • Develop policies and procedures for inventory control including implementation; tracks and monitors
inventory status, supply usage and trends to ensure inventory levels are maintained at established levels.
• • Verify and receive new purchased equipment and add them to the inventory database.
• • Analyze excess and obsolete inventory, develops inventory policies and procedures; analyze inventory
trends and store levels.
• • Receive delivery of equipment, verify orders compare contents against GRN, serial numbers, asset tag
numbers, requisitions and purchase orders; un‐boxing/unpacking, asset tagging computers, printers and other IT
• • Process repair orders of broken equipment and furniture.
• • Support the Admin Manager in ensuring that office and residential facilities are properly maintained.
• • Allocate project equipment (except for IT equipment) to expatriate and local staff.
• • Perform any other appropriate tasks that support the overall project, as assigned by the supervisor or
his/her designee.
• • Maintain all inventory records/database in an organized, legible, and accurate manner. These records
should be updated regularly as new inventory is obtained or lost.
• • Become familiar with USAID guidelines on allowable and unallowable expenses as they relate to
program supplies.
• • Allocate project equipment (except for IT equipment) to expatriate and local staff.
• • Locates and tags new capital equipment.
• • Reviews and verifies equipment inventory of each department in compliance with relevant laws
• • Communicates frequently with staff, both verbally and in writing, on matters relating to inventory
records and equipment
• • Quarterly physical count of all assets.
• • Disposition of all expendable and nonexpendable assets at the end of the project to the counterparts.
• • Reconciliation of all equipment with finance department.
• • Performs data processing to input information about new equipment, update changes and create
equipment lists.
• • Researches files to track equipment orders.
• • Makes judgments regarding classification of equipment as capital equipment.
• • Organizes and maintains a network or contact staff in each department.
• • Operates all standard office equipment.

Job Requirements:

Required Qualifications:
• • Diploma in Business Administration, Public Administration or other related degree is required.
• • Excellent organizational and interpersonal skills with a service‐oriented outlook.
• • Excellent oral and written communication skills in English, Dari and/or Pashto.

• Good computer skills, including competence in word and Excel processing, internet/e‐mail.
• • Possess strong analytical and supervisory skill.
• • Demonstrated ability to work collaboratively with colleagues in a complex and rapidly changing
environment; excellent interpersonal skills.

Submission Guidelines:

Submission Guideline: Jhpiego offers competitive salaries and a comprehensive employee benefits package including: paid vacation, holidays, sick leave, meal allowance, transportation allowance, medical allowance, pension (13th month) salary and more. Please send your CV to Recruitment-AF@jhpiego.org. For further information about Jhpiego, please visit our website at www.jhpiego.org. Note: Please mention the job title and vacancy number of the position on your email subject line otherwise your application may not be considered. The successful candidate selected for this position will be subject to a pre-employment background investigation. Jhpiego is an Affirmative Action/Equal Opportunity Employer!

Submission Email:

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