1 month ago

Admin and Finance Assistant_Paktia

HEWAD, Reconstruction, Health & Humanitarian Assistance Committee
(Job has been expired)

Position Title: Admin and Finance Assistant_Paktia

2024-04-24        Paktia       Full Time        524

Job Location: Paktia
Nationality: Afghan
Category: Admin-Clerical
Employment Type: Full Time
Salary: According to NGO Salary Scale
Vacancy Number: HRM-058-2024
No. Of Jobs: 1
City: Paktia
Organization: HEWAD, Reconstruction, Health & Humanitarian Assistance Committee
Years of Experience: 2-3 Years Related Experience
Contract Duration: End of December 2024 with possibility of extension
Gender: Male
Education: Bachelor’s degree in accounting, Business Management, Economics, or a related field of education is required.
Close date: 2024-04-24

About HEWAD, Reconstruction, Health & Humanitarian Assistance Committee:

HEWAD is a non-governmental, non-political and non-profitable charity organization established in 1994 to provide Medical, Educational, Social and Humanitarian Assistance to needy people of Afghanistan. HEWAD implements primary health care to needy people of Afghanistan, and within those focuses on the provision of health care to the most vulnerable group, children, and women. HEWAD provides perfect health education, information, and service to Afghans in order to improve their living conditions.

Job Descriptions:

1. Be in charge of all financial matters and operations.

2. Creating budgets and revision budgets as and when needed.

3. Be responsible for budget tracking and controlling pertaining to projects;

4. Analysis of financial information and prepare financial reports in accordance with generally accepted accounting principles.

5. Maintain all financial records properly (hard copy and soft version).

6. Verification of staff salary payroll, per diem, travel, and other allowances.

7. Shall arrange Hawala agent/money exchanger for transferring money and beneficiary payments;
8. Shall verify all purchase requests and cash advances;

9. Supervise, and monitor the cash books, and report on a monthly basis.

10. Ensure that the organization is abreast of all tax compliances issues;

11. Be responsible for the correction of errors in a report as and when necessary;

12. She shall promote an exchange of information and cooperation with the relevant department
13. Shall participate in all suppliers biding selection committees;

14. Induction training for newly hired staff (Admin/finance) when needed;

15. Monthly reporting to Support Office related to finance section activities;

16. To prepare Time Sheets, leave request forms, and per diem requests that are properly filled and validated for local staff on monthly bases as required.

17. To maintain updated filling systems position.

18. To clear petty cashes needed to be liquidated.

19. To provide stationery and other necessary materials to the project team and other staff needed.

20. Should purchase necessary items needed by each department from petty cash and liquidate the amount at the proper time.

21. To keep all stationery and other office supplies in stock properly and distribute them to the respective departments according to their request. Also keeping a record of every single item taken out from the admin stock.

22. Putting all staff time sheets and attendance sheets in the related personal files after completion of payroll procedure for a record when required.

23. Providing top-up cards for staff that is deserved according to their limitation and keeping the record properly.

24. Purchasing top-up cards on monthly bases according to the need and expenditure.

25. To undertake all other duties and responsibilities as assigned by the HR/Admin Officer/Manager.

26. Reviewing, updating, and maintaining proper filing of personal files Forms, HR handbook, performance appraisal form, and training schedules.

27. Getting maintenance done on office equipment and machinery.

28. Negotiating with suppliers and service providers.

29. Draft, prepare and finalize daily official correspondence, emails, and letters.
30. Assist as needed in preparing contract agreements for rentals, premises, or any other required documentation.

31. Clearance of tax with the ministry of finance department on quarter bases.

32. Ensure compliance with HR processes, policies, and the Afghan labor law
33. Monitor consumables, stationery, and cleaning materials for the office

34. Handling all employee inquiries & grievances.

35. Assigned any other task when required.

Job Requirements:

1. Bachelor’s Degree in Accounting, Business Management, Economics, or a related field of education is required.

2. Familiar with the quick book.

3. At least 2 years’ experience with NGO or other offices.

4. Fluent spoken and written English is required.

5. Fluency in local languages i.e. Pashto / Dari is required.

6. Good computer skills, with familiarity with MS Word, Excel, and MS PowerPoint.

Submission Guidelines:

Applicants meeting the above requirements are requested to apply for this vacancy, please use the following link; https://forms.gle/LzRkFEjMRjCtvoFv8

Kindly use Google Chrome Browser for smooth access. 

Important Notes:

1. Supporting documents, e.g. diplomas, recommendation letters, identification card(s), etc., are not required at this stage, therefore not to be sent along with the application.

2. Only short-listed candidates will be contacted for further assessment.

3. Please remember that we will not consider the CVs for the positions after the closing date.

Submission Email:

This job has been expired!

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