Action Against Hunger/Action Contre La Faim (AAH/ACF) is a Non-Governmental Organization (NGO) that was created in France in 1979. AAH/ACF has been active in Afghanistan in the medical, nutrition, food security, and water and sanitation fields since 1995.  AAH/ACF improved access to health and nutrition services for the most vulnerable people, who live in remote areas without a local health system. In particular, the country team supported pregnant and breastfeeding women and children under five, who are at greater risk of malnutrition. Nutrition programmes rely on an integrated approach, addressing both primary and underlying causes, in order to have a lasting impact on nutritional status.  The country team worked at community level, in villages and at provincial level, strengthening the public health system. It also worked at national level to ensure reliable information about the nutritional situation reached the wider humanitarian community. Covid-19 prevention was integrated into all interventions and additional response activities were implemented, such as the disinfection of health facilities and public places, cash assistance, psychosocial support and the distribution of hygiene kits to affected populations.

Job Purpose

The primary objective is to ensure strict adherence to ACF CS&B policy in managing the mission's payroll system and benefits administration. Additionally, the role entails maintaining effective employee relations, promptly addressing staff concerns and complaints, and facilitating responses to internal and external audits.

Mission 1: Process and administer the national staff Payroll.   

The HR Manager is responsible for:

• . Execute the processing of the national staff payroll with accuracy and timeliness, adhering to the standardized ACF tools.
• Update the payroll and adjust all the changes correctly.
• Adjust the staff transitions in the Payroll on time.
• Consider the timesheets while processing the payroll and adhere to submission deadlines.
• Ensure the accuracy of the staff salaries and benefits.

Mission 2: Facilitate the compensation and benefits of National staff and expat

The HR Manager is responsible for:

• Processing staff benefits according to ACF compensation and benefits policy.
• Ensure the accuracy of process the benefits in compliance with the policy.
• Check and review tthe accuracy of benefits claims supported by proper documentation.
• Maintain proper record of the benefits claims and provide reports as required.
• Maintain database and provide report of the processed claims when required for management or Audits.

Mission 3: Support the Deputy HR HOD in updating regular expat costing

The HR Manager is responsible for:

• Assist Deputy HR HOD in updating the monthly expat costing based on financial Plan with close coordination of finance department.
• Arrang hotel accommodation and booking flight tickets for national and international staff based on ACF policy.
• Prepare weekly and monthly movement follow up reports.
• Compile monthly Expat time-sheets based on share cost
• Support HR assistant in processing staff Time Sheets

Mission 4: Update daily HR database and tools:

The HR Manager is responsible for:

• Maintain and update Homere database with comprehensive employee information including but not limited to contracts, payroll, leaves, evaluation, advances, training record, etc.
• Ensure smooth, accurate and consistent generation of month payroll in Homere.
• Record all necessary information related to staff in Homere database.
• Attach employee diplomas, certificates. maintain record of  employment history, residential address and  address and contact details.
•  Identify any discrepancies or payment-related issues and promptly report them to the HR Head of Department.
• Develop and share monthly PER to HR Head of Department. 
•  Monitor loans, salary advances, and leaves in compliance with ACF policy.
• Ensure that loan and salary advance requests and payments adhere to AAH policies and procedures.
• Keep accurate and well-organized records of all loan requests, both soft and hard.
• Update and record employee leave details, circulating leave balances to all staff on a monthly basis.
• Ensure salary, benefits and contract align with the monthly payroll and payment procedures.

Mission 5: Manage and Process the staff time sheets 

The HR Manager is responsible for:

• Ensure timely completion of staff monthly time sheet by using GTA platform.
• Establish and maintain a systematic follow-up mechanism to remind staff members promptly of the requirement to complete their time sheets.
• Provide technical support to field staff and HR team to facilitate the seamless processing of time sheets.
• Conduct a comprehensive review of time sheets, addressing any discrepancies related to timing, budget codes, and leave records. Edit and correct as necessary.
• Ensure that all finalized time sheets are submitted to the finance department well before the stipulated deadline.
• Maintain accurate and organized records of staff time sheets for reference and auditing purposes.

Mission 6: Review and Respond to the staff concerns, complains and cases

The HR Manager is responsible for:

• Implement and ensure the existence of a comprehensive complaint mechanism for the mission.
• Develop and maintain a structured system for receiving staff complaints in a timely and organized manner.
•  Prioritize the prompt review and response to staff complaints, adhering to the established ACF complaint mechanism.
• Treat and process the concern with the utmost confidentially and sensitivity.
• Report any cases requiring detailed investigation to the pertinent department for thorough examination.
•  Conduct regular follow-ups on cases forwarded for investigation to ensure timely and effective resolution.
• Develop standardized formats for reporting staff concerns, ensuring consistency and clarity in documentation.

 Mission 7: Provide information and documents to both internal and external Audits

The HR Manager is responsible for:

• Act as the primary contact for both internal and external audits, ensuring a seamless flow of information and cooperation.
•  Demonstrate proactive engagement in ensuring compliance with established policies and procedures.
•  Ensure the timely and accurate provision of necessary data and information required by audits.
•  Collaborate with the HR team to facilitate the gathering and submission of any documents or information mandated by audits.
• Work closely with the HR Head to Department comprehensive action plans to address and rectify findings identified during the audit process.

SKILLS & EXPERIENCES REQUIRED FOR THE JOB

• Education (if relevant) and experiences expected:
  • Bachelor Degree in human resources, social science, Economic, management or any other related field
  •  5 years of experience in a HR field preferably with INGOs
• Technical skills:
  • Proficient in administering compensation and benefits.
  • Expertise in payroll  management.
  • Excellent communication skills (both written and verbal)
  • Good Analytical skills,
• Transverse skills:
  • Strong grasp of employee relations.
  • Skilled in conducting investigations.
  • Knowledgeable in compliance mechanism
• Managerial skills:
  • Demonstrated ability in team management
  • Exceptional organizational skills and priority management

Qualified and interested candidates should submit a CV with three Referees indicating the job title and vacancy number of the position in the email subject line.

To Human Resources Department AAH office in Kabul and Field Offices, or can also be emailed to:

vacancies@af-actionagainsthunger.org 

Eligible candidates are invited to apply by the earliest possible deadline which is set to 18 Apr 2024. 

Female applicants are highly encouraged to apply.

Do not submit academic certificates with the application. These will be requested if the candidate is selected. Only short-listed candidates will be contacted for the written test/interview.  

Action Against Hunger/Action Contre La Faim is an equal opportunity employer.  We strongly encourage women and people with disabilities to apply.  ACF/AAH has zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA).