Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. AFGA has been working in the field of Reproductive health and Rights since its inception and has recently become an associate member of the International Planned Parenthood Federation (IPPF).

AFGA activities were suspended due to war and conflict in the country for ten years (1992-2002) and resumed its activities in 2002 with financial support from International Planned Parenthood Federation (IPPF).

IPPF is an alliance of 151 family planning associations known as Member Associations which has projects in over 180 countries. IPPF continues to be the largest civil society provider of reproductive health information and services in the world

Job Summary:

The admin and finance Assistant will work under direct guidance and supervision of provincial supervisor. He/Sh will be responsible to oversee and manage the routine financial and administrative activities including but not limited to transaction processing, reconciliation, monitoring of project financial records, administrative tasks with governmental and non-governmental entities, reservation of the hotels and hall for training and other events, procurement of officer required supplies and equipment, regular update of office inventory and so on.

Specific Responsibilities:

Finance

• Responsible for day-to-day financial transactions record keeping.
• Responsible for collecting and checking all financial vouchers and supporting documents.
• Responsible for maintaining and proper filing of provincial office financial vouchers.
• Ensure that all bank and cash transactions are made after review and approval of provincial Supervisor or replacement.
• Responsible for preparation of complete payment vouchers and cash verification forms.
• Responsible for preparation of staff monthly attendance report.
• Responsible for banking and keeping petty cash and preparing bank and cash reconciliation,
• Assists Finance department in preparation of monthly financial and donor reports.
• Responsible for collecting and payment of income tax to the department of Finance monthly and dealing with any tax-related issues.
• Other related tasks as needed.      

Admin 

• To have the responsibility of maintaining Personnel Individual files checking and filing the documents.
• Organizes the staff filling and archives.
• Organizes and updates the personal file of each employee (job description, work contracts, individual action plans, mission letters, bio data copies of national identity documents, resume, evaluation forms, AFGA ID card, warning letters, compliment and bonus letter, promotion letter and, work certificate...).
• Ensure that all departed employees have given back their ID cards and have handed back AFGA assets and valuable to logistics before delivering the work certificate.
• Daily check of time sheet.
• Collects monthly all the time sheets of the staff.
• Collects monthly absence and leaves forms.
• Sums up leaves taken by staff at the end of each month for updating the HR department.
• Checks presence absence and leaves statements.
• Check the collected contract time sheets, salary sheets and other data and inform the HR department in case of modification.
• Assists the HR department for programming test/interviews of applicants at provincial level on the base of short lists sent by responsible of each section.
• Takes part in integration of new employees for explaining AFGA regulations.

• University degree in a relevant area such as finance, accounting, business administration, economics, management and/or related field. 3 years of related experience with finance related activities with NGOs or international NGOs or overall experience of not less than 3 years in the field of health/ capacity building project financial management.
• Experience in QuickBooks and excellent computers skills, particularly with MS- Office Package.
• Experience and ability of Afghan Taxation System rules and regulations implementation according to the schedule.
• Ability to critically review and improve financial management and expenditure monitoring systems to increase accountability.
• Excellent interpersonal and communication skills.
• Fluent in English. Have good command of English language both written and spoken.

Qualified applicants are highly encouraged to apply for the position by reffering to below link. In addition, they can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

http://hrmis.afga.org.af/Applicant/Apply/AFGA_87522114