About Mercy Corps 

Mercy Corps is a leading global organization powered by the belief that a better world is possible. 
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Country Summary 

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build a more secure, productive, and just communities. Providing emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by Afghanistan, since 1986 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the country and of those communities where we work.

Mercy Corps has been working in Afghanistan continuously since 1986 with a large portfolio of programs addressing the promotion of sustainable licit livelihoods, agriculture development, youth vocational training, Renewable Energy and natural resource management; it has helped more than 2.5 million Afghans through these wide-range of community–based agriculture and economic development programs.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening, and evolving to become more diverse, equitable, and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal-opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have a sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, colour, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
 

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves professionally, respect local laws and customs, and adhere to the Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct eLearning courses upon hire and on an annual basis.

General Position Summary)

The Logistics Officer is a key person within the operations management team who assures the logistics resources are coordinated for effective program support. The Logistics Officer plays a key role in logistics under the guidance of the Operations Director/Manager or Logistics Manager.

The Logistics Officer coordinates the Mercy Corps logistics activities under the direct supervision of the Sr. Operations Officer/Operations Director.

Essential Responsibilities

Logistics Management (Transport)

• Provide support to senior management on logistics issues, and collaborate with Program teams and other technical aspects related to logistics functions as required.
• Oversee the fleet management in the office and ensure that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling as described in the Field Fleet Management Guidelines.
• Work with the Operations Director/Manager to design a suitably staffed and equipped transport function to support the country program.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
• Manage the vehicle pool (if applicable).
• Ensure that appropriate communications and tracking equipment is installed and functioning in vehicles to meet the operational and security requirements.
• Coordination of timely routine maintenance and repair of vehicles.
• Ensure that all vehicles carry the required onboard documentation and that all documents are kept current (including insurance).
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.
• Be familiar with local regulations/laws.

Logistics Management (Assets)

• Oversee tracking of all assets in the office to ensure accurate record-keeping of Mercy Corps and donor assets, according to the Mercy Corps Field Asset Management Manual.
• Reads and has a clear understanding of the Mercy Corps Asset Management Manual and all procedures.
• Responsible for logging all new Mercy Corps assets in MC Afghanistan in the asset database, asset register, tagging. Regularly updates asset register with changes (custodian, disposition, disposal).
• Responsible for coordinating with the procurement and finance office in identifying all details of assets such as purchase price, ledger reference, PR, PO and GRN number etc.
• Responsible for maintaining the stock of Mercy Corps assets that are not checked out or in use.
• Responsible for checking in/out Mercy Corps owned equipment to authorized staff using the standard Mercy Corps procedures and forms outlined in the Asset Management Manual.
• Responsible for the timely preparation of documentation of any movement of assets in Mercy Corps formats.
• Schedules and conducts physical count of assets on different locations, projects, and sites.
• Update the electronic database monthly and provide an electronic copy to supervisor and finance;
• Ensure all lost, damaged, sold, stolen (or other) items are properly recorded in with an approved Disposal of Assets form. Ensure any necessary documentation is completed.
• Assists and coordinate project staff on asset inventory related issues. Provide end of project reports, end of fiscal year count and random physical count.

Logistics (Warehousing)

• Oversee the warehouse management function and the team to ensure materials are stored and managed properly as per the provisions in the Field Warehouse Management Policy.
• Follow the Mercy Corps Field Warehouse Policy. Daily coordination of warehouse activities.
• Travel to field sites to receive and inspect goods delivered directly to the field.
• Interact with suppliers in the receiving and inspection of goods – issues GRNs.
• Receive the goods as per the description on the purchase order/request. Inspect goods upon delivery and reject inadequate, broken, lower quality and other items not meeting the requirements of the order.
• Dispatch goods from the warehouse using appropriate MC procedures, Store Release forms, Waybills and update Stock Records.
• Prepare a report of monthly stocks, end of grant stocks, fiscal year physical counts and other physical counts, as instructed by the supervisor.
• Display bin cards on each item in the warehouse.
• Maintain physical and electronic copies of inventory, as per formats and forms provided in the Warehouse Manual.
• Coordinate with the logistics for transportation arrangement for dispatches.
• Generate the commodities movement waybills and gate passes.

General

• Capacity building and management support to logistics team members.
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and not to jeopardize its humanitarian mission.
• Other duties as assigned.

Accountability

Reports Directly To: Directly to Operations Director for technical part. Area coordinator for day-to-day coordination.

Minimum Qualification & Transferable Skills

• Relevant qualification in the field.
• Minimum of 2 years of logistics experience in a corporate or an NGO environment.
• Sound knowledge and understanding of operations and logistics aspects.
• Hands-on experience in handling admin and logistics at the field level with close coordination with the program team.
• Effective verbal and written communication, organizational, prioritization and Microsoft Office applications.
• Excellent oral and written communication skills in English and local languages in the field location.
• Ability to work effectively with an ethnically diverse team in a sensitive environment.

To apply for this position, please submit your CV and Cover letter, with the vacancy number and position title (MCA093-2024 Application for (Logistics Officer) in the subject line, by emailing  af-vacancieskbl@mercycorps.org.

The deadline for submission is the close of business on 28- March -2024, applications received after the closing date and without a subject line will not be given consideration so, please make sure you put the vacancy number and title on the subject of your email, or your application will be disregarded by the system.

Please note that only shortlisted candidates whose application responds to the above criteria will be contacted for the written test/interview.

Note: Please note that MCA will provide office space and facilities only and is not providing any lodging facilities for its Team Members/Employees in HQ and field offices and it is the employee’s responsibility to arrange the lodgings for themselves if they work in a field office other than their home province.

Ps. Females are highly encouraged to apply for the MCA Open positions.