IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates, For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

Second tier candidates include:

All external candidates including third party contractors.

Under the overall supervision of the Senior Programmes Coordinator and direct supervision of the Programme Coordinator (Protection) and in close coordination with the team in Resources Management, the successful candidate will be responsible and accountable for supporting the Protection programme administrative functions.

Core Functions / Responsibilities:

• Participate in the Protection Programme support for meetings, trainings, seminars, committees, and special projects and events; attend meetings, notably weekly team meetings, prepare minutes, monitor follow-up activities.
•  
• Perform a variety of administrative duties, e.g. contract extensions and requests for temporary staff, leave and attendance recording, budget preparation and follow-up; support the coordination with Protection Officers, Senior Project Associates and other units to ensure smooth running and expedition of work.
•  
• Assist the Programme management with Human Resources tasks such as tracking contracts, leaves, and budget related needs to support all Protection staff.
•  
• Work in collaboration with Protection unit managers to create and keep up to date induction package for newly recruiting staff.
•  
• Monitor and process administrative actions (human resources, contracts, procurement, accounting, finance, logistics) in IOM's computerized systems.
•  
• Day to day organization of the financial, procurement, logistics and administrative aspects of protection projects, working closely with IOM’s Resource Management Unit (including finance and procurement).
•  
• Keep track of the projects expenses and procurement in IOM’s system and ensure all project records, financial and procurement records are updated and filed.
•  
• Support the Senior Programme Associate - Admin and Finance to prepare financial reports. 
•  
• Prepare and deliver training to IOM staff and partners (in coordination with the Resource Management Unit) concerning financial, administrative, and procurement procedures.
•  
• Perform other duties as required.

Education

Bachelor’s degree in Business Administration, Management or a related field from an accredited academic institution with three years of relevant professional experience

or

College diploma in the above field of studies with five years of relevant professional experience.

Experience

• Experience in handling administrative and clerical tasks, scheduling, and organizing office activities.
• Experience in financial record-keeping or bookkeeping, knowledge of basic accounting principles, budget tracking and finance reporting.
• Experience in handling complex administrative functions.
• Experience in coordinating the logistical arrangement of training and travel management.
• Discreet, details and clients-oriented, patient and willingness to learn new things.
• Prior work experience with UN (United Nations) Agencies in a multi-cultural setting, international non-governmental organizations in a multi-cultural setting, national non-governmental organizations in a multi-cultural setting or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
• Attention to detail, ability to organize paperwork in a methodical way.
• Demonstrated awareness of humanitarian protection principles and assistance.
• Proven ability to collaborate with a multi-cultural team.
• Proven organizational and prioritization capacities.
• Proven knowledge of cash-based interventions in a humanitarian context.
• Demonstrated knowledge of financial and procurement regulations, as well as relevant donor regulations (advantage).

Languages

• For all applicants, fluency in English is required (oral and written).
• Working knowledge of Pashto or Dari is required.
• Fluency in all national language(s) are highly advantages.

Note: Qualified female candidates are highly encouraged to apply.

Required Competencies:

  VALUES - All IOM staff members must abide by and demonstrate these five values:
 

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
   

CORE COMPETENCIES - Behavioural indicators
 

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
   

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click HERE.

Posting period:

From: 14.03.2024 to 28.03.2024

No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank account.