FAO Afghanistan is investing across all 34 provinces, in resilience reinforcing actions that focus on protecting agriculture livelihoods and local ecosystems, boosting local production of nutritious foods and cash-incomes, and safeguarding critical agriculture sectoral development gains achieved over the past couple of decades through revitalizing rural markets and economy. In 2024-2026, FAO will continue to implement emergency and longer-term, resilience-building projects and programmes in the context of the UN Strategic Framework for Afghanistan (UNSFA) and the Humanitarian Needs and Response Plan.

The position is located in FAO Representation in Kabul, Afghanistan.

Reporting Lines

The National Professional Officer (Procurement) works under the overall supervision of the FAO Representative (FAOR) and under the direct supervision of the International Procurement Officer.

Technical Focus

The National Professional Officer (Procurement) provides and coordinates day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices. S/he provides procedural guidance to clients and staff across the Organization regarding procurement rules and procedures.

Key Results

Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.

Key Functions

•    Ensures full compliance of procurement activities with FAO rules, regulations, policies and strategies as well as implementation of the effective internal control.
•    Contributes to procurement business processes mapping of the project and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics.
•    Develops the procurement plan for the project including costing, scheduling and applicable procurement methods (i.e. goods and services and contracts), in collaboration with technical teams.
•    Reviews specifications, Terms of Reference (TORs) and statement of work provided to ensure completeness, accuracy and compliance with quality standards and objectives of the project; implements the procurement of goods, works and services, including the negotiation and awarding of contracts, in accordance with FAO rules and regulation, the project document, procurement plan and work plans.
•    Prepares documentation for submission to the Local Procurement Committee.
•    Assists with organizing and/or retrieving, entering, selecting and analysing data from a wide variety of sources, including FAO's corporate systems.
•    Prepares financial and administrative correspondence for the office, including the processing of payments in accordance established rules; maintains a filing system; ensures that an appropriate paper trail with key documentation is archived.
•    Assists with the preparation of recurring reports; provides support in the preparation of' reports for budget planning, audits and other related requests; liaises with local banks and financial institutions.
•    Performs other duties as required.

Specific Functions

•    Prepares assigned procurement actions, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers, applying in-depth knowledge of the procurement applications and regulations, etc.
•    Reviews purchase requisitions, orders and tenders to ensure that they are technically complete and in conformity with established FAO rules and procedures; approves transactions in the relevant systems up to a maximum amount as delegated.
•    Ensures that procurement actions are completed in a timely manner in accordance with the relevant rules and procedures; ensures timely information on the status of procurement activities and all related issues.
•    Maintains and monitors database records related to procurement actions undertaken, assigned tenders and contracts; coordinates collection of statistical information on procurement actions and ensures that information maintained in the relevant systems is accurate and updated.
•    Prepares, reviews and analyses periodic monitoring reports, making recommendations and taking action as instructed.
•    Participates in meetings with suppliers when and as required.
•    Supports knowledge building and knowledge sharing across the Service through training of staff and briefing of colleagues on the use of the Oracle Procurement Module and other IT applications utilized in the Procurement Service.
•    Reviews current processes and makes recommendations to improve purchasing systems and procedures.
•    Assists Purchase Orders with different stakeholders.
•    Performs other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•    National of the country of assignment.
•    Advanced university degree in procurement, supply chain or related field and one year of relevant       experience in procurement, supply chain or related field, OR a first-level degree in procurement, supply chain or related field, and three years of relevant experience in procurement, supply chain or related field.
•    Working knowledge (proficient - level C) of English.
•    Working knowledge (proficient - level C) of the local languages (Pashto and/or Dari).

Competencies

•    Results Focus
•    Teamwork
•    Communication
•    Building Effective Relationships
•    Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•    Work experience in more than one location or area of work, particularly in field positions, is desirable.
•    Thorough knowledge of the procurement regulations and procedures of any public or international entity or organization.
•    Good knowledge of the International Commercial Terms (INCOTERMS) and their application.
•    Thorough knowledge of the ERP Procurement Module and ability to guide, direct and advise colleagues on its use and applications.
•    Thorough knowledge of the UN system procurement regulations, policies and procedures.
•    Certification on procurement delivered from an internationally recognized institution is an asset.
•    Extensive knowledge and experience in Integrated Management Information System (iMIS) reporting and monitoring tools.

• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications and language skills;
• Candidates are requested to attach a letter of motivation to the online profile;
• Once your profile is completed, please apply and submit your application;
• Your application will be screened based on the information provided on your online profile;
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications;
• Incomplete applications will not be considered;
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered;
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
• If you need help, or have queries, please contact: Careers@fao.org

Female applicants are highly encouraged to apply.

FAO IS A NON-SMOKING ENVIRONMENT