2 months ago

HR/Admin assistant (Re-Announced) (Re Announced)

Norwegian Afghanistan Committee
(Job has been expired)

Position Title: HR/Admin assistant (Re-Announced) (Re Announced)

2024-02-28        Khost       Full Time        223

Job Location: Khost
Nationality: National
Category: Admin-Clerical
Employment Type: Full Time
Salary: As per NAC Salary Scale
Vacancy Number: VA#152024
No. Of Jobs: 1
City: Khost
Organization: Norwegian Afghanistan Committee
Years of Experience: Two or three years of experience as Admin/HR assistant
Contract Duration: Project Based Contract
Gender: Female
Education: Graduate from a recognized University in Business Administration, economics, Management
Close date: 2024-02-28

About Norwegian Afghanistan Committee:

The Norwegian Afghanistan Committee (NAC) is a member-based solidarity organization that has been working in support and solidarity with the Afghan people for more than 35 years. NAC works in the following sectors: Education, Gender and Human Rights, Governance and Civil Society, Health, Food Security, Job Creation, Disaster Risk Reduction and Climate Change Adaptation. NAC’s vision is that NAC shall contribute to an Afghanistan free of poverty where equality, democracy, human rights and respect serve as the bases for political action and development.

The Norwegian Afghanistan Committee (NAC) has a zero tolerance of sexual exploitation, abuse, and harassment (SEAH) both within the organization and of beneficiaries. Prevention of and protection from sexual exploitation, abuse, and harassment (PSEAH) is the individual and collective responsibility of all NAC officers, management, staff, consultants, and volunteers, who are all required to familiarize themselves with, agree to, and act in accordance with NAC’s Ethical Guidelines and Commitment, NAC Child Protection Policy, and NAC PSEAH Policy, at all times – both during and outside working hours – and participate actively in introductory and refresher trainings. Any breaches of PSEAH clauses in NAC’s policies, guidelines, and/or commitments will lead to immediate termination and possible legal actions.

Job Descriptions:

Major Duties and Responsibilities:

  • Follow up with HR daily tasks
  • Follow up with employee leave records and update
  • Follow up with daily attendance records and report to Admin/HR Officer
  • Preparing monthly attendance reports and share to Admin/HR officer
  • Follow up with requirement plan according to assigned task from Admin/HR Officer
  • Follow up with staff over time and extra work combination and preparedness with direct linkage of organization internal regulation and policy
  • Answering employee payroll and general questions
  • Recruitment/New Hire Process
  • Participating in recruitment efforts
  • Ensuring background and reference checks are completed.
  • Preparing new employee personnel files
  • Maintaining records related to grievances, performance reviews, and disciplinary actions.
  • Performing file audits to ensure that all required employee documentation is collected and maintained and place to his/her personnel file.
  • Maintain employee records (Soft and hard copies)
  • Update HR databases (e.g. new hires, separations, vacation and sick leaves)
  • Assist in payroll preparation by providing relevant data, alike absences, bonus and other allowance/deductions.
  • Process employees’ request and provide relevant information.
  • Prepare reports and presentations for internal communications.
  • Provide orientation for new employees by sharing onboarding packages and explaining company policies and procedures
  • Develop and maintain a filling system
  • Maintain contact lists

 

Admin Duties & Responsibilities:

  • Follow up the daily task in office
  • Managing and control all stock and prepare monthly stock report and submit to the Admin officer.
  • Managing and controlling all IHS Fixed Assets, Inventory and data bases in the office
  • Develop and maintain a filing system
  • Coordination and collaboration with program staff and provide facilities
  • Organize and maintain computerized records
  • Supervise and control the loading and unloading of materials
  • Supervise and control the guards, cleaner, drivers, and cooks
  • Maintaining registration book for incoming/outgoing mail
  • Prepare and translate contracts, letters, and other official documents
  • Make duties schedule for staff house and office guards.
  • Supervise the kitchen and cook on daily base and ensure about health and hygiene standards
  • Control the internet, photocopy machine and report to the Admin officer of the usage of the copy machine
  • Check and maintain administration records and filling system regularly
  • Supervise drivers and vehicles and to ensure the good maintenance of all vehicles
  • Keep update a computerize store data in-out of the items and Fix Assets
  • Prepare and update the inventory list of all related departments.
  • Maintain and arrange food and stationery stock with proper recording system of usage.
  • Any other official task assigned by supervisor

Job Requirements:

Languages Required:

  •  Pashto
  • Dari
  • English

Qualifications Required:

  • Graduate from a recognized University in Business Administration, economics, Management

 

Experience Required:

  • Two or three years of experience as Admin/HR assistant

 

Skills Required:

  • Communication Skills
  • Computer Skills
  • Problems Solving Skills
  • Cooperating Skills
  • Time Management Skills

Submission Guidelines:

Interested qualified candidates are highly encouraged to apply to this position by submitting their updated CVs and Cover letter through email and containing the job title and vacancy number ( HR/Admin Assistant VA#152024).

Note: Application different than the mentioned subject and later than deadline won't delivered and automatically will be rejected.

Please make sure that your CV & Cover Letter are renamed to your full name otherwise your application will be rejected.

The NAC is an equal opportunity employer; women and people with disabilities are therefore encouraged to apply.

The NAC offers: An encouraging and team-oriented working atmosphere • Significant career challenges that will test and enhance the skills of the incumbent • Interesting and worthwhile work in a growing organization • Competitive salary packages.

How to apply: Please, send your application (CV and cover letter not exceeding 800 KB) to:

jobs@nacaf.org

Submission Email:

This job has been expired!

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