World Vision International (WVI) began emergency relief operations in Afghanistan in 2001 by addressing the urgent needs of children and families affected by natural disasters and decades of conflict. More than a decade later, World Vision Afghanistan’s (WVA) programs have expanded to development sectors such as health, nutrition, WASH, child protection, and education, empowering women to engage in civil and social change through interfaith partnership.

WVA targets the most vulnerable in its interventions; including children, women, Internally Displace Persons (IDPs), and returnee refugees, as well as the most impoverished and marginalized families. These priorities have been chosen to contribute to our Goal of: “Improved survival and well-being of Afghan girls and boys, building the foundations for a better future for Afghan children and their communities.” 

Our work is well established in Herat, Badghis, Ghor, and Faryab provinces in the western region of Afghanistan. We work closely with all levels of society including children, parents, teachers, village councils, religious leaders, ministries, provincial departments, and other national and international agencies.

MAJOR RESPONSIBILITES

Execution of Business Requirements

1. Understand the SCM's business requirements and apply in the day-to-day work in alignment with NO Procurement Policy
2. Receiving and compiling approved requisitions from user departments to facilitate commencement of the procurement process.
3. Developing Market Solicitation Tools for review prior to release/advertisement/reaching out to marketplaces
4. Developing Commercial contracts and offer letters for review prior to contracting.
5. Preparing bid evaluation reports and analysis for review prior to offer and award notifications.

Purchase to Pay Tasks

1. Assist in the daily monitoring, updating, and reporting of the WV A Supply Chain Planning Tool activities and preparation and coordination of the yearly WVA Supply Chain demand plan.
2. Liaison consolidation of procurement plans with the user departments.
3. Link Purchase Requests to Procurement Plans and priority of purchases -High Value/Urgently Needed requirements.
4. Implement Quality Control/Assurance and KPIs to ensure the contractual terms, costs, and schedules.
5. Liaise with Finance to resolve supplier inquiries and payment issues

Purchase Order (PO) Management/Data Management, Analysis and Reporting

1. Preparing purchase orders and expediting the delivery of goods/services
2. Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management
3. Prepare summary report of supplier bid responses for Procurement Committee award decision meetings
4. Track and analyse procurement performance and savings against established target levels 
5. Receiving and processing suppliers’ invoices for payment

Supplier Contract and Relationship Management

1. Assist in the market research to keep abreast of significant market developments, new potential supply sources; and identify, evaluate and recommend potential suppliers /vendors
2. Identifies and recommend sources of procurement; register and prequalify potential suppliers through BPS and MDM Procedures
3. Manage record keeping for all contract-related correspondence and documentation (Master Data Management)
4. Liaison contract-related information to all stakeholders to ensure optimum usage of contracts.
5. Release POs to suppliers for spot buys and assigned categories.

Data Management, Analysis and Reporting

1. Collect and organize data from projects and business units, analyse and collate Invoices, reconcile Payment Packets and check data for accuracy prior to submission to Accounts Payable Unit.
2. Generate Status Reports at weekly/monthly intervals for each Project and consolidated procurement status reports in order to update the customers and other stakeholders.
3. Perform Daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
4.  Draft relevant audit responses. Maintain contract related electronic and hardcopy files and records to ensure proper accountability. Implement Contracts Management work program.
5. Performs other duties as assigned.

Other

• Adhere to WV Child and Adult Safeguarding policy and standards.
• Adhere to WV accountability standards.
• To be aware and prepared to implement WV Afghanistan Humanitarian and Emergency Affairs plan under the context of (Faryab) interventions.

Required Professional Experience

1. At least 2 year of working experience in Procurement and Logistics or Accounting field, demonstrating knowledge of procurement policies, processes and procedures and of purchasing techniques.

Required Education:

1. Bachelor Degree Required any field of studying.
2. Graduated for Economics is preferred.

preferred knowledge and qualifications

1. The ability to perform analysis, modelling and interpretation of data in support of decision-making.
2. Knowledge of financial rules, regulations, and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. 
3. Shows pride in work and in achievements.
4. Demonstrates professional competence and mastery of subject matter.
5. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
6. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.\ Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work
7. For this position advertised, fluency in oral and written English is required.
8. Experience in the use of Microsoft Office package (Word, Excel, PowerPoint, Outlook email, Teams, etc.) is desirable.
9. Working knowledge and experience in Enterprise Resource Planning (ERP) system is desirable
10. Speaks and writes clearly and effectively in English Language

Valid certification in relevant professional Societies will be an added advantage

The application closing date is 16-Jan-2024. Qualified applicants can apply for the position by filling in the online application form in WV Career portal. applicants can also attach their CV and cover letter in the online system. Please note that only the applications received through the online portal will be considered for this position.

Applicants can login to WV online application system by copying and pasting the following link into their web browser

Female Candidates are highly encouraged to apply

Submission Email:

Careers (myworkdayjobs.com)