A. Field Implementation and Activity Coordination
· Lead and coordinate day-to-day implementation of MPCA activities across the three targeted project districts.
· Ensure that field activities are implemented according to the approved project work plan, schedule, targets, and implementation guidelines.
· Coordinate with the Project Manager to translate project plans into practical field-level activities.
· Prepare field activity schedules and ensure the timely deployment of field teams.
· Monitor the progress of field activities and identify implementation gaps, delays, and operational challenges.
· Ensure that field activities are conducted in accordance with humanitarian principles, AHF requirements, and AWARD policies.
· Provide regular field implementation updates to the Project Manager.
B. Community Mobilizer Supervision
· Directly supervise and provide technical guidance to Community Mobilizers.
· Assign daily and weekly responsibilities to Community Mobilizers in line with approved project activities.
· Monitor staff attendance, performance, field presence, and quality of work.
· Conduct regular field visits to assess the quality and progress of community-level activities.
· Provide coaching and on-the-job guidance to improve staff capacity and performance.
· Ensure that Community Mobilizers comply with AWARD's Code of Conduct, PSEA, safeguarding, and other relevant policies.
· Report staff performance concerns and operational challenges to the Project Manager.
· Facilitate regular field team meetings and follow up on agreed action points.
C. Community Engagement and Beneficiary Assessment
· Facilitate community engagement and consultation with local leaders, community representatives, and other relevant stakeholders.
· Ensure that communities receive clear and accurate information about project objectives, eligibility criteria, beneficiary selection procedures, and assistance entitlements.
· Lead and oversee beneficiary assessment activities in accordance with approved vulnerability and eligibility criteria.
· Ensure that beneficiary identification and registration processes are transparent, impartial, inclusive, and properly documented.
· Coordinate with Community Mobilizers to conduct household assessments and collect required beneficiary information.
· Ensure that vulnerable individuals and households have fair access to project assistance.
· Address community concerns and refer complaints through established accountability mechanisms.
· Prevent favoritism, discrimination, political interference, and undue influence in beneficiary selection.
D. Beneficiary Registration and Verification
· Oversee the registration and documentation of eligible beneficiaries across the three targeted districts.
· Ensure that beneficiary information is accurately collected, recorded, and maintained.
· Coordinate with the MEAL team to facilitate beneficiary verification and validation.
· Support cross-checking of beneficiary lists to identify potential duplication, inaccurate information, and eligibility discrepancies.
· Ensure that beneficiary records are complete before submission for final approval.
· Follow up on identified errors, missing information, and verification findings.
· Ensure the secure handling and confidentiality of beneficiary personal information.
· Maintain proper documentation of beneficiary assessments, registration, verification, and approved beneficiary lists.
E. Cash-Transfer Cycle Preparation and Monitoring
· Prepare and coordinate field-level arrangements for each MPCA cash-transfer cycle in accordance with the approved project plan.
· Coordinate with the Project Manager and Finance Department to ensure that beneficiary lists are finalized and approved before payment processing.
· Facilitate the preparation and submission of accurate beneficiary payment information to the selected FSP.
· Coordinate with the FSP and relevant field stakeholders regarding payment schedules, distribution locations, and operational arrangements.
· Monitor cash-transfer activities to ensure that eligible beneficiaries receive their approved assistance safely and on time.
· Follow up on failed transactions, payment delays, beneficiary identification issues, and other distribution-related challenges.
· Ensure that payment confirmations, distribution records, attendance sheets, and other supporting documents are properly maintained.
· Immediately report suspected fraud, unauthorized deductions, diversion, or irregularities to the Project Manager through established reporting channels.
F. FSP and Field Stakeholder Coordination
· Maintain regular coordination with the selected Financial Service Provider regarding payment arrangements and field implementation requirements.
· Coordinate with relevant district authorities, community representatives, and local stakeholders to facilitate smooth implementation of field activities.
· Support the organization of field coordination meetings and consultations.
· Maintain constructive relationships with community representatives and relevant stakeholders.
· Follow up on operational and administrative issues affecting field implementation.
· Coordinate with the Liaison Officer and Project Manager when government-related permissions or administrative support are required.
· Document important coordination activities, decisions, and follow-up actions.
G. Accountability to Affected Populations and Protection
· Ensure that accessible and appropriate feedback and complaint mechanisms are available to beneficiaries throughout project implementation.
· Inform communities about available complaint channels and procedures for submitting feedback.
· Ensure that complaints and feedback are properly recorded, referred, and followed up through established mechanisms.
· Promote transparency, dignity, inclusion, and accountability in all beneficiary-related activities.
· Ensure that field activities consider gender sensitivity, disability inclusion, and the specific protection needs of vulnerable groups.
· Monitor potential protection risks associated with beneficiary assessment, registration, and cash distributions.
· Ensure that Community Mobilizers understand and comply with AWARD's Code of Conduct, PSEA, safeguarding, and protection requirements.
· Immediately refer protection concerns and safeguarding allegations through established confidential reporting and referral mechanisms.
· Ensure that beneficiaries are not subjected to exploitation, discrimination, harassment, or abuse during project activities.
H. Field Monitoring and Implementation Quality
· Conduct regular field visits to monitor the implementation and quality of project activities.
· Monitor progress against approved targets, indicators, and implementation schedules.
· Identify implementation challenges and propose practical corrective actions to the Project Manager.
· Coordinate with the MEAL team to facilitate monitoring visits, data collection, and verification exercises.
· Follow up on findings and recommendations from field monitoring activities.
· Ensure that beneficiary registration, cash-transfer, and community engagement activities meet required quality standards.
· Document field observations, achievements, challenges, and lessons learned.
· Provide timely updates on project progress and implementation risks.
I. Program Documentation and Reporting
· Consolidate field-level program information and supporting documents for regular project reporting.
· Prepare and submit weekly and monthly field implementation updates to the Project Manager.
· Maintain accurate records of community consultations, beneficiary assessments, registration, verification, and cash-transfer activities.
· Prepare field visit reports, meeting minutes, attendance sheets, activity reports, and other required documentation.
· Provide relevant information and evidence for AHF and CWG reporting.
· Coordinate with the MEAL team to ensure that reported achievements are supported by verified data.
· Ensure that all project documents are properly organized and available for internal reviews, donor monitoring, and audits.
· Immediately report significant implementation challenges, protection concerns, or operational irregularities.
J. Coordination and Communication
· Maintain close coordination with the Project Manager, MEAL team, Finance Department, HR Department, Logistics, and other relevant AWARD units.
· Participate in project coordination meetings and contribute field-level updates and recommendations.
· Ensure effective communication between field teams and the Kabul Main Office.
· Coordinate with relevant stakeholders to avoid duplication and support complementary humanitarian activities.
· Follow up on decisions and action points assigned by the Project Manager.
Note: Any further job/activities can be assigned in addition to the above-mentioned job descriptions in case your supervisor or management feels the need of it.
Note: Working with NGO is plus point and Preference is given to the Resident of the Paktika Province and Paktia
