Project Manager

Community World Service Asia (CWSA) is a non-governmental organization implementing humanitarian and development programs across Asia. The Regional Director provides overall leadership for CWSA’s programs in the region. In line with the organization’s strategic plan and program priorities, effective project management is essential to ensure the successful delivery of project objectives and expected results.

The Project Manager is responsible for the overall management and leadership of the assigned project, including planning, implementation, coordination, monitoring, reporting, resource management, and team supervision. The Project Manager will ensure that project activities are implemented on time, within the approved budget, and in accordance with donor requirements, CWSA policies and procedures, relevant government regulations, and required quality standards

Key Responsibilities

1. Project Planning and Implementation

• Lead and ensure timely, effective, and quality implementation of project activities in accordance with approved proposals, work plans, budgets, donor agreements, and CWSA policies and procedures.
• Develop detailed implementation plans and regularly review progress against project objectives, outputs, indicators, and targets.
• PM will identify implementation challenges and risks, develop mitigation measures, and take timely corrective action in coordination with the Program Coordinator (PC).
• Lead the formation or reactivation of Community Disaster Management Committees (CDMCs) in 22 target communities, including participatory hazard assessment and validated hazard mapping.
• Oversee community risk monitoring and early warning systems, including early warning triggers, evacuation arrangements and community DRR action plans.
• Lead the development of community systems for the operation, maintenance and utilization of climate change adaptation infrastructure, including formation of Community Infrastructure Management Committees (CIMCs), maintenance manuals and checklists, and on-site maintenance training.
• Coordinate with UNOPS on the interface between Component 1 (infrastructure) and Component 2 (community systems) to ensure sequencing and handover to communities.
• Ensure planning, awareness and training materials are produced and distributed in Dari and Pashto, and are accessible to people with low literacy.
• Oversee awareness-raising and knowledge management activities for communities, NGOs, academic institutions and authorities, including national forums.

2. Team Management and Supervision

• PM will supervise, guide, and support project team members to ensure effective performance and achievement of project objectives.
• Allocate responsibilities, balance workloads, provide regular feedback, and conduct staff performance appraisals.
• Identify staff capacity-building needs and facilitate training, coaching, and on-the-job learning.

3. Coordination and Stakeholder Engagement

• Establish and maintain effective working relationships with relevant government departments including ANDMA, DAIL and other concerned departments, UN agencies, NGOs, community representatives, and other stakeholders.
• Represent CWSA in relevant coordination meetings, workshops, and technical forums in consultation with the PC.
• Coordinate closely with internal departments, including Finance, MEAL, Program Development, Operations, HR, and Communications, to support effective project implementation.

4. Monitoring, Evaluation, Accountability, and Learning (MEAL)

• Coordinate with the MEAL team to develop and implement project monitoring plans and ensure regular monitoring of activities, outputs, and outcomes.
• Conduct field monitoring visits, document findings, identify implementation gaps, and ensure timely follow-up on corrective actions.
• Facilitate assessments, baseline and endline surveys, post-distribution monitoring, evaluations, and learning exercises as required.
• Ensure that project participants' feedback, complaints, and recommendations are addressed appropriately and used to improve project quality.

5. Reporting and Documentation

• Prepare and review high-quality, accurate, and timely narrative reports monthly/quarterly, progress updates, and final reports in accordance with UNOPS template.
• Ensure proper documentation, filing, and record-keeping of project activities, agreements, assessments, monitoring findings, distributions, and other relevant information.
• Document lessons learned, success stories, and good practices to support organizational learning and future project development.

6. Financial and Budget Management

• Monitor project program related expenditure against the approved budget and ensure effective, efficient, and transparent use of resources.
• Coordinate with the Finance team to review budget utilization, monthly financial reports, forecasts, and expenditure projections.
• Ensure that procurement and project expenditures comply with approved budgets, donor requirements, and CWSA financial and procurement procedures.
• Identify budget variances and recommend appropriate corrective actions in consultation with the PC.

7. Quality Assurance, Accountability, and Compliance

• Ensure that project activities comply with donor agreements, organizational policies, relevant government regulations, humanitarian standards, and applicable technical guidelines.
• Mainstream gender equality, protection, safeguarding, accountability to affected populations, disability inclusion, and other cross-cutting issues throughout the project cycle.
• Ensure compliance with CWSA's quality management and documentation standards, including ISO requirements where applicable.
• Ensure community feedback and reporting channels are functioning in all 22 communities, with trained female focal points, and communicated in Dari and Pashto at community entry and every training.
• Ensure selection of workers, volunteers and trainees is made by a documented committee with female representation against published criteria, and that consultations with women and girls are facilitated by female staff.

8. Risk Management and Emergency Response

• Identify, assess, and monitor operational, contextual, security, and implementation risks that may affect project delivery.
• Develop and implement appropriate mitigation measures and contingency plans in coordination with the PC and relevant stakeholders.
• Support emergency preparedness and response activities, ensuring timely action, effective coordination, and adherence to humanitarian principles.

9. Procurement and Resource Management

• Develop and regularly update project procurement and resource plans in coordination with the relevant departments.
• Monitor the timely procurement, distribution, utilization, and maintenance of project supplies, equipment, and other resources.
• Ensure that resources are used appropriately and cost-effectively to achieve the intended project results.

10. Project Visibility and Development

• Ensure compliance with donor and CWSA visibility requirements through appropriate communication materials, photographs, success stories, and project updates.
• Identify implementation gaps, emerging needs, and opportunities for improving project approaches and sustainability.
• Contribute to the development of new proposals, concept notes, needs assessments, and project budgets in coordination with the PC and Program Development Unit.

11. Communication and Management Support

• Maintain regular communication with the PC regarding project progress, achievements, challenges, risks, and emerging needs.
• Provide timely updates and recommendations to support informed decision-making and effective project management.
• Escalate significant issues and seek guidance or approval for major decisions and non-routine matters in accordance with organizational procedures.

Qualifications and Experience:

For the position of Project Manager, a Master’s degree in Environmental Science, Geoscience, Civil Engineering, Water Resource Management, Disaster Risk Management, Climate Change, Project Management or a related field from a recognized university, along with at least 5-8 years of relevant professional experience, is considered necessary.

Languages: Professional proficiency in English, Dari and Pashto is essential.

IT: Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, while expertise in Power BI and GIS is considered a strong advantage.

Independence: The Project Manager must have the confidence, initiative, patience and integrity to work independently.

Accountability: The Project Manager is required to follow Community World Service Asia Accountability Framework and its commitment to the Codes of Conduct practiced by the organization. The Project Manager will ensure his commitment to the organization mission and values and for working in accordance to his job expectations.

Please apply on the link below:

https://forms.gle/48QvU7GRaByGGjNT7