Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Programme Coordinator (ESNFI) and direct supervision of the Senior Programme Associate (DRR); and, in collaboration with relevant Units in Afghanistan Country Office, the successful candidate will be responsible and accountable for the following duties and responsibilities.

1. Assist program in processing Purchase Request Forms (PRF), Stock Release Forms (SRF), payment vouchers, construction project skilled and unskilled labor timesheets, ensuring all are tracked/followed up with relevant unit and appropriately filled.

1. Support the administrative coordination of monthly PRF submission for transportation, construction project materials, labor wage payment and other regular sub office costs ensuring timely submission to logistics/finance unit.

1. Maintain financial documents/files and record/maintain updated filling system easily accessible.

1. Assist in making travel arrangements of staff for field visit, processing Travel Request, and booking venues for meetings, conferences, and events.

1. Prepare and follow up on all administrative forms (Timesheets, Leave Requests, Travel Request, Road Mission Requests, Procurement Requests, and other forms) related to ESNFI/DRR project.

1. Provide clerical assistance in the recruitment process of staff and consultants. Liaise with IOM HR unit to follow up on contracts issuance or extensions, as well as maintenance of various personnel records and files are up to date, receives and send pouch for ESNFI programme and sub offices.

1. Provide clerical administrative and finance support to programmatic events, monitor budget and expenses and update budget related information.

1. Assists ESNFI Programme with random data collection in term of supply/procurement specific services or goods on needs basis.

1. Maintain regular contact with sub offices and communicate administration and financial issues to program.

1. Provides administrative and logistics support to programmatic events.

1. Provide informal translation of short documents and notes.

1. Any other related task that may be assigned by the supervisor.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Note: Applications from qualified female candidates are highly encouraged to apply.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Education

• Bachelor’s degree in business administration, International Studies or related field (Essential) with one year of relevant professional experience,
•  or
• High School diploma with three years of relevant professional experience

Experience

• Experience in administrative functions such as documents (financial and administrative) management and processing, filing, scheduling meetings/appointments, and communication.

• Experience working with UN agency, NGO or international organization in the related areas.
• Willingness to travel frequently to different communities within the program area.

SKILLS

• Accuracy.
• Detail oriented. 
• Excellent communication skills, both verbal and written, as well as strong interpersonal and facilitation skills.
• The ability to work effectively with diverse groups of people and build partnerships is also essential.
• Proficiency in Microsoft Office and other relevant software programs

Languages

• For all applicants, fluency in English is required (oral and written).
• Fluency in the local languages (Dari and Pashto) is required. 

Interested candidates are required to apply through the below online Form. Also, please take note that IOM does not accept applications in hard copies.

Before filling up the online Form, the candidate must carefully read the advertisement. Please proceed to fill the online form only if you meet the minimum requirements stipulated in the advertisement.

Applicants are advised to fill in all mandatory fields otherwise they will not be able to submit the application and should fill their correct and active e-mail address in the online application as any correspondence will be made by IOM through e-mail only.

Applicants are advised to submit only one application for a particular post. The indicated requirements, qualifications and experience are the minimum and the mere possession of the same does not entitle candidates to be called for written assessment or oral interview.

Note: Due to the high volume of applications received, only shortlisted candidates will be contacted by HR department to submit resume and Motivation Letter. Please ensure that the e-mail address and phone number that you will indicate in form is accurate.

If you agree with above, please proceed to the online application form by click Here.