CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 26 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

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Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Visit www.ctg.org to find out more.

Under supervision of Logistic Officer/Fleet Manager, the incumbent will perform the following duties and responsibilities:

• Ensure fleet trucks are allocated and scheduled for deliveries against the planned tonnage allocation.

• Ensure trucks are appropriately maintained and readied for deployment by concerned service providers.

• Ensure trucks follow the convoy schedule & route ensuring timely delivery and return to base.

• Ensure that the WFP convoy movement SOP is implemented and applied by all colleagues.

• Coordinate all the Convoy operations across the corridors, ensuring that trucks are planned, loaded, and moved in convoys as per the plan maximizing the turn-around and utilization of the trucks.

• Define Logistics strategy within WFP policies and procedures and ensure effective integration of the dedicated Fleet and convoy system into WFP operations.Prepare budgets for the appropriate management and functioning of the convoy activities from hiring of convoy leaders to procuring equipment for the convoy procedures.

• Establish communication lines with all stakeholders including WFP Logistics teams, and service providers of the dedicated trucks.

• Establish mechanisms / procedures to effectively monitor WFP owned trucks, the contracted dedicated trucks and call forward efficiently for transport operations.

• Establish and operationalize the SOP for convoy movement, management procedures with the dedicated Fleet operations.

• Coordinate with WFP Ethiopia operations team on the cargo allocation plan for the dedicated Fleet trucks.

• Liaise with WFP Ethiopia and Djibouti Logistics team to ensure timely allocation of cargo for the dedicated Fleet, timely Customs and documentation procedures and loading of the dedicated fleet trucks.

• Coordinate the day-to-day work of the hired Convoy Leaders and ensure Convoy leaders carry out their duties effectively in accordance with their job descriptions.

• Establish mechanism and monitor and track the truck movements with established communication protocols / GPS tracking and report any irregularities in the movements for required actions.

• Responsible for accident Management and to report any accidents within 24hrs to all respective parties in accordance with WFP Normative guidelines.

• Ensure that any breakdown or trucks stuck are recovered in the shortest possible timeframe and take the necessary action required with all parties concerned.

• Ensure that the service providers contributing to the dedicated Fleet and adhering to the contractual agreements stipulated in the dedicated Fleet service contract.

• Regularly follow-up, monitor and document the performance of the various service providers contributing to the dedicated Fleet and establish feedback mechanism to improve the performance.

• Establish key performance indicators to track, measure and report performance of various stakeholders in the Fleet and convoy operations.

• Develop tools and template to track, monitor and report on the performance of the service providers and convoy system.

• Regularly report on the performance of the various stakeholders as per the SOPs established.

• Supervise, guide and train staff and personnel as required.

• Will perform any other duties as requested by immediate supervisor

Functional capabilities & Competencies:

• Experience with commercial or humanitarian transport sector.

• Experience in dealing with Shipments and Customs procedures.

• Previous experience with Fleet operations and Convoy Management is recommended.

Education & Experience:

• Bachelor's degree in logistics, supply chain management, or a related field.

• 5 years’ experience with humanitarian and WFP Logistics operations and processes.

Languages:

• Fluent in English Organizational Context and Role

• Works in fast-paced, high-pressure environments and must be willing to take initiative to proactively solve conflicts and address issues.

• To coordinate activities and communications among people, agencies, and organizations.

• Show strong organizational skills.

Click on the link below and then click on ‘Register and Apply’ if you are not already registered with CTG.

Follow the steps to provide your details and register;

Provide the information marked in red.

Save your profile and upload copies of your qualification and CV.

Once your profile is created and saved go to Vacancies tab on the right corner.

Click on the vacancy that you want to apply for.

Provide your current employment details, date that you are available from and salary expectations.

Tick the boxes and click submit.

You will see your application under the Application tab.

https://app.tayohr.io/jobs/detail/vac-11028-convoy-coordinator-9747

Vacancy Reference NO. on website: VAC- 11028

Note: Due to the high volume of applications received, only short-listed candidates will be contacted. Please ensure that the e-mail address that you will indicate in your application is accurate.